1. Student Organization Training – Fall 2015
Saturday, September 12th, 2015

2. Introductions Kirsten Ellison Kat Hofland Vice President of Services
Coordinator of Student Organizations and Facilities
Kat Hofland
Vice President of Services

3. Student Organization Handbook Review

4. Planning a Program
Program expectations and collaboration with other organizations
Room Reservations
Budgeting
Apply for funding
Marketing
Publicizing
Event implementation
Evaluation
USGD Program Presentation

5. Planning a Program
Program Expectations and collaboration with other organizations
Discuss with any related orgs
Firm Goals
Expected Attendance
What you would like the attendees to get out of the event
How will the event benefit students moving forward
Collaboration
Cognizant of over programming
Being aware of others resources
Increases participation and Student Engagement
**Brainstorming can shape program and its success

6. Planning a Program Room Reservations: Student Center Classroom
***Free for Student Organizations
Student Center
Events/Programs
Meetings
Classroom
AE England/Civic Space Park
Large Scale Programming
Large Outdoor Events
Kirsten Ellison at

7. Planning a Program AE England/Civic Space Park Taylor Mall
Large Scale Programming
Large Outdoor Events
Kirsten Ellison at
Taylor Mall
Tabling
Outdoor Events (i.e Dunk Tank, Pie in the Face, Service Connect Fair)
Contact Paulina Sanchez at
** IF YOU HAVE ANY QUESTIONS REGARDING ROOM CAPACITY CONTACT KAT HOFLAND at

8. Planning a Program
Sample Budget
Consent Week Budget

9. Planning a Program Apply for Funding: USGD College Specific
College of Nursing and Health Innovations - Shannon Holland
Cronkite - Mary Cook
College of Health Solutions – Elaine Rostad
College of Public Service and Community Solutions - Amanda Andrews
Barrett Honors College –Kierstin Berg
Outside Funding
For specific programs/rules contact Kirsten Ellison at

10. Planning a Program Marketing Marketing with a purpose
Ensure that you’re hitting your target audience
Four Types of Marketing:
Print
Electronic
Social Media
Word of Mouth

11. Planning a Program Where to Market Print Electronic Social Media
Taylor Place
Academic Buildings
Student Center
Taylor Mall Yard Signs
Electronic
List serves
Newsletters
OrgSync
Social Media
Facebook, Twitter, Instagram

12. Planning a Program

13. Planning a Program

14. Planning a Program Publicizing 2 weeks prior to event
Post event flyer/information
Talk to professors/make announcements in class
Provide lawn signs and flyers to Kirsten Ellison
1 week prior to event
Flyers placed by Student Engagement
Repost event information on Social Media
Increase word of mouth efforts

15. Planning a Program Publicizing 3 days prior to event Day of event
Social media push
Word of mouth
Tabling
Day of event
All hands on deck

16. Planning a Program Event implementation Create a day of timeline
Confirm vendor orders and drop off/pick up times
Confirm marketing efforts
Review staffing assignments
Leave ample time for set up

17. Planning a Program
Example Evaluation

18. Student Organization Resources
USGD Resource Rentals
Spin Wheel
A-Frames
Sound System
Games
Ipads
Google Square
Student Organization Newsletter
Student Organization Space (SOS)
Mailboxes
Storage Space
Staff member present
L1-10 Storage Space
Room reservations
Free for Student Organizations