1. Michael Spevacek The AccuTrak Group, LLC Madison, WI

2. History 1983: Meal Billing System -- Desktop
1990’s: AccuTrak – Microsoft Access – Desktop
2008: CACFP.Net – Web based

3. Currently
Oregon
Nebraska
Iowa
Wisconsin
Illinois
Missouri
Louisiana

4. Pricing – We get it: You’re a non-profit
For Providers Online CACFP claims entry  no charge to providers Our online claims entry system is by far the easiest to use.  Included: Mobile app for claims entry Included: Business record keeping module
For Sponsors CACFP record keeping and claims processing  $2.25 per online claim* Online system can be accessed from anywhere on as  many computers/devices as you need.  Scannable forms (Enrollment, Regular and Infant menus)  $0.17 per form Included: Scanner software Included: Tablet app for field staff * Minimum $95 per month includes 25 online claims
For Centers CACFP record keeping and claims processing  $9.95 per Center claim Easy to use online system for Centers and Center sponsors. 

5. Web based advantages You can set up an account:

6. Web based advantages Read the manual:
View the YouTube videos:

7. Evaluation Email us your provider and children list export files.
Send as attachments to:
Select all fields
Can select some or all providers
Include your Sponsor name and state

8. Evaluation Look over the system with your data
Read the Quick Start guide
Enter and process sample claims
When you decide to go live, all data will be refreshed

9. Scanning…forever

10. Scanning Lincolnshire Printing, Inc. 4004 W. Dayton Street
McHenry, IL  60050
  - 
Fax: 

11. Voice activated claim entry
“Alexa, tell myMax to record a group breakfast.”

12. Voice activated claim entry
John Max Miller

13. Online claim entry – Home page

14. Online claim entry – Claim page

17. Smart Phone claim entry

18. Smart Phone claim entry

19. Manual claim entry -- detail

20. Manual claim entry – summary totals

21. Provider’s Business module (Included at no extra charge)
Help your providers be more successful
in their family child care business.
Budgeting
Checkbook
Provider Time tracking
Children Time tracking
Invoicing and Payments
Reports

22. The first step is setting up a budget

23. The next step is tracking what goes in and out

26. Know where the time goes

27. Children’s time in and out

28. Payments

29. Homes Sponsor’s view Keep all records Process claims online
Run reports

32. Provider information

33. Provider licensing

34. Provider schedule

35. Provider Tiering

36. Children information

37. Home visits/Reviews

38. Checks/ACH received

39. Other information

40. Change journaling

41. Processing Provider claims
And
Reporting

42. Validations Assistants child can't be paid if outside IE dates
Child claimed after their dropped date
Child claimed before their birth date
Child claimed before their enrollment date
Child does not participate (Own Non Participating)
Child is 13 or older
Claim has already been posted
Date already downloaded from online claim
Day claimed after License Expiration Date
Day claimed after provider agreement expired
Day claimed before Provider Approval Date
Day claimed before provider license start
Day claimed not valid for this Child
Day claimed not valid for this Licensed Provider
Foster child can't be paid if outside IE dates
Holiday
Meal claimed before Provider Agreement Date
Meal claimed not valid for this Child
Meal claimed not valid for this Licensed Provider
Milk or formula missing for Infant AM snack 8-11mo
Milk or formula missing for Infant Ev snack 8-11mo
Milk or formula missing for Infant PM snack 8-11mo
Missing Breakfast item
Missing online Breakfast item infant 8-11 mo
Missing online Lunch/Dinner item infant 8-11 mo
Missing online Snack item infant 8-11 mo
Missing Tier information on this Child
No enrollment on file for this Child
Online Menu Exception Not Approved
PO or RR child not valid if Provider isn't IE
Provider is Inactive or not on file
Provider isn't licensed to serve children this age
School age child present at AM Snack or Lunch
Tier 1 Provider claiming outside T1 eligibility
Too many meals claimed for this child

43. Reviewing Deductions

45. State report: Summary

46. Home Review application
Field staff
Home Review application

56. Centers
Currently in User Acceptance Testing
(Preview)

67. In development
New provider screens (+ Spanish)

68. In development Home Review on Tablet (Data plan required)
Enrollments with parental verification

69. Q: Support? Currently hiring for: Account Manager
Training and customer support

70. Q: Continuity?
Currently seeking to outsource system maintenance

71. Q: Entire Food Program? Tech design is scalable
Can keep adding servers as needed
Operationally – you can help…

72. “What can I do?” Set up account Send us the Provider/Children exports
Read the manual
Process a sample claim
Send us state-specific documentation