1. City & County of San Francisco Document Retrieval
Mary Shamouel
Office of the Controller
Payroll/Personnel Services Division
January 10, 2005
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2. Agenda CCSF Document Retrieval Project Brief History about ALVA CDs
Payroll Reports via the Web
Comparison with Alva
Data Security
Project timeline
Project Roll Out Strategy
User Training
Access Forms
Product Roll-out
Product Demo
Q&A
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3. PPSD Mission is to provide best possible customer service:
“Payroll Reports Retrievals via the Web”
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4. CCSF Document Retrieval Project Brief History about ALVA
Procurement & Implementation
Live on July 1, 2001
Reports 10 and C121
Reports 940, C119 and C207 in 2002
ALVA Technology
Requires the software to be installed on the Desktop
CDs are distributed to users every PPE
Storing and backup is user responsibility
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5. CCSF Document Retrieval Project Payroll Reports via the Web
Key Features
View payroll reports via a web browser
Pages provided in PDF format
Ability to export to Excel spreadsheet
Ability to export to text file
Retain reports for 7 years
Requires no CD installation
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6. CCSF Document Retrieval Project Comparison with Alva
Simpler interface
Browser-oriented
Buttons, dropdown lists to navigate and select
“Green-bar” background
Save Searches as short-cuts
Results displayed in ascending order
Enhanced search capabilities
Ad hoc “Find” capability
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7. CCSF Document Retrieval Project Data Security
Confidential payroll information will be protected through
Login through City Intranet
Usernames and passwords administered by DTIS Security
Masked confidential information -SS#
Read-only access
20 minute timeout after last access
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8. CCSF Document Retrieval Project Project timeline
Configuration January 20
User set up January 24
User training January 28, 31 and February 4
Roll out - February 7th for PPE 01/28/2005
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9. CCSF Document Retrieval Project User Training
“Hands on” training provided by PPSD
Jan 28th, Jan 31st and Feb 4th
Training Room at 875 Stevenson, 2nd Floor
Test Drive format
Approximately 1 hour per session
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10. CCSF Document Retrieval Project Requesting Access
Electronic Document Retrieval System Access Form
Complete and submit by Jan 24, 2005
Requires Department authorization
Return hardcopy to DTIS Security
(electronic signatures not accepted)
Contact DTIS Security to obtain password
Form is included in the packet
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11. CCSF Document Retrieval Project Roll-out Phase
Deployment to Payroll Departments
Pay Period End 01/28/2005
Available February 7th, at 8:00 AM
Alva CDs will be stopped
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12. CCSF Document Retrieval Project Product Demo
Test Drive using Report 10
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13. Next Steps
Q & A
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