1. Payroll Submission Options

2. Franchisees have 4 options for submitting payroll for processing:
Continue to manage time the same way (including the register) and then text, , fax, instant message or call-in hours and one-time items to Payality for processing
Continue to manage time the same way (including the register) and then enter the hours and one-time items into Payality’s payroll system and submit for processing
Use Payality’s time & attendance system, edit and approve punches, then text store number and check date to Payality for processing
Use Payality’s time & attendance system, edit and approve punches then import time into Payality’s payroll system and submit to Payality for processing  

3. Option 1 California-based service team available Monday – Friday 8 AM – 5 PM Pacific
Call or Text
Instant Message by visiting
and click
or when using your smartphone

4. Option 2 Login to Payality’s system to enter hours and one-time items using any internet enabled device including the tablet at the store

5. Starting a New Payroll Batch
From the main menu, click on PAYROLL then click the START Button
Verify that the Check Date and Pay Period Begin and End Dates are correct
Then Click Entry

6. Preparing for entry of hours and one-time items
Click on the PAYROLL ENTRY TYPE icon in the middle (See Arrow below)
You will then be taken to the payroll entry grid where your list of active employees will be displayed

7. Enter hours and one-time items for each employee in the appropriate column. A total for each column is displayed in the totals row above the first employee listed.

8. You have the option of reviewing the pay details of a single employee to ensure accuracy
On the next screen you will see a summary on the top right. Click on View Details
Right Click on the number next to the employee
A full detail including gross wages, earnings/hours by pay type, taxes, deductions and net will display
Then Click on Single pay entry

9. Pre-calculate payroll to view gross to net detail prior to submitting payroll for processing
Click on Audit then
PRE-PROCESS REGISTER
The Pre-Process Register will then display for review
Then Click on Run Report

10. Approving and submitting payroll for processing
After reviewing the pre-process register Click on APPROVE BATCH
Then Click on Finish and then the
Close and Submit Payroll Link

11. Option 3 Utilizing Payality’s Time Management Solution to approve and submit hours for Processing

12. Employees record time by using the Payality provided tablet or on optional fingerprint clock(without username and password)
Employee will record time by entering their username and password and pressing WEBCLOCK
The employee will then be prompted to Clock In or Clock Out or to start or end a meal break

13. Viewing and editing punches from any internet enabled device or in-store tablet
Once logged In, the dashboard will appear
Franchisees or their managers may access the time & attendance system directly at the link above

14. Identifying missing punches
Missing punches can be identified by clicking on the Total Missing Punches Link or Current Period Link
Employees with Missing Punches are easily identified with a Number Highlighted in Red in the M Column
Click on the name of an employee and their time card will appear with the missing punch clearly displayed

15. Editing Missing Punches
Click on the Edit Button above the red bar that details the missing punch issue
Type in the missing time (a for AM, p for PM), add an optional comment then press Save.

16. Download TimeWorksPlus App from Apple iTunes or Google Play App Store
Login using your username and password

17. Click on View/Modify Time Cards and then Click on the employee’s name to view and edit

18. Click on + symbol and Done to update
Missing Punches are identified with Missing. Click on the date with the missing punch. The missing time can then be added with a comment.
Click on + symbol and Done to update

19. Finalizing and Approving Time
You may return to the main menu and verify that all missing punches have been corrected
When approved text or call Payality Support at (559) and provide store number and check date

20. Option 4 Importing Hours into Payroll Entry Grid
After logging into payroll system, Click on Payroll and after Payroll has been started (see details for starting payroll option 2 above) Click on Payroll Entry
Then Click on
IMPORT SWIPECLOCK TIMEWORKS PLUS DATA to import hours in payroll entry

21. Hours are then imported into the payroll entry grid
Hours are then imported into the payroll entry grid. One-time items can be entered and payroll submitted as described in Option 2 above