1. EMS &Trauma Registries Update
NTDB Implementation
January 16, 2015

2. Agenda NTDB 2014 Implementation XML File Uploads
New Feedback Submission Report
Improvements in Web-Data Entry
New Password Reset Functionality

3. NTDB 2014 Implementation
The EMS &Trauma Registries will now be NTDB compliant and capable
What does this mean?
You can now submit in the NTDB prescribed XML format as outlined in the NTDB Data Dictionary

4. XML File Uploads The Registry will now accept NTDB XML files
Software vendors should be able to provide an extract in their software that conforms to the NTDB 2014 standard
The XML and Legacy files are different!
An XML sample file will be posted on our website for reference. You will be required to have the proper header and footer
The registry will continue to accept Legacy files, however, they will be phased out over time.
XML provides a clearer and more accurate file

5. How to Upload XML
Log in to the Registry, then click the Import Roster button
From the Roster Format drop-down, select Hospital_XML_Importer (see image below)

6. New Feedback Submission Report
The Registry has improved the Feedback Report customers receives
The new Feedback Report is provided in a PDF format
This report provides a more defined explanation on problems with files, and clearer information on how many records have been accepted

7. New Feedback Submission Report
Two Sections:
Summary
Provides a snapshot of the file submission, giving accurate numbers on how many records have been accepted and how many contain errors or warnings
Details
Provides specific details on each error and warning in the file, including what element is affected and the nature of the problem and also, identifies records that are incomplete

8. How to Access Feedback Report Summary Results
To access the Feedback Report, log in to the Registry
Go to your Entity’s “Record Summary” dashboard, then click on “Submission Status – XML Files”, located in the Questions Packages

9. How to Access Feedback Report Summary Results
To continue, click the plus sign to expand desired report submission date, next click on “Feedback Report” to view complete details of the import file submission

10. Feedback Submission Report Detail Results
Below is a screenshot of the Detail Results
with an error

11. Feedback Submission Report Detail Results
Below is a screenshot of the Detail Results
with a warning

12. Feedback Submission Report Detail Results
Continued screenshot of the Detail Results
with a warning

13. Improvements in Web-Data Entry
Web-Data Entry users now have an improved Wizard to use, consisting of all the NTDB and Custom elements
Question flow has been improved to be more logical, and rules with warnings have been implemented to identify potential problem answers

14. Improvements in Web-Data Entry
Additional conditions have been placed on questions so that they can be auto-completed under certain circumstances
For Example:
A number of date and time fields that are only pertinent when a patient arrives via an ambulance, those fields now auto-populate to ‘Not Applicable’ when patients arrive via other means (i.e. private vehicle)

15. New Password Reset Functionality
You now can reset your password after 3 failed login attempts. You MUST have your security question entered on your account Profile within the Registry for this to apply. Upon clicking on “Reset Password”, you will be prompted to enter your username and address, then click the submit button.

16. New Password Reset Functionality
You will receive a notification that your request to reset your password has been fulfilled, and to check your for instructions and a link to finish resetting your password (see images below)
Sent: Tuesday, January 13, :48 PM To: Tester, Test (DSHS) Subject: Please confirm password reset
You have requested for your password to be reset. If you did not reset your password, please contact the system administrator for additional assistance. Please click on the link below to reset your password:

17. New Password Reset Functionality
Using the link in the , enter your “Security Question Answer”, “New Password”, and “Confirm Password”, then click the “Submit” button
(see image below)
Next, you receive a final indicating that your password has been reset
Sent: Tuesday, January 13, :52 PM To: Tester,Test (DSHS) Subject: Password has been reset
Please contact if you have not reset your password intentionally

18. Questions