1. 8h June Briefing

2. Welcome & Thank you for coming today

3. Who’s who? Deanne Barratt Gray – Deputy Chair Management Team
Catering - Sally Buche & Julia Haughey
Dining room – Daisy Blease
Linda Dupret – County Commissioner
Media – Clare Williams & Becca Blake
Service Crew – Sue Still
Creche - KidzPlay Events Creche

4. Who’s who? Jo Weston – Site Manager All Infrastructure providers
Site team
Welfare team
Elaine Wink – Treasurer
The Pier Café – Janet Whittle
County Kiosk;
Souvenir shop – Janice Harmer
Tuck Shop - Chris and Helen Preston

5. Who’s who? Bev Boakes – Programme Manager
Ocean Commotion – Tori Wheeler
Treasure Island – Gemma Murphy
Get on Board – Lynnie Hutchison & Karen Clarke
Activities choices – Ros Bonninga
Coral Reef – Coral Carpenter
Voyages of Discovery – Pam Colegrave
Pirate or Pearl day – Terie Galpin & Jo Jeffries
Open day bookings – Carolyn Lapping
Sunset & Stars – Tracy Harper

6. Who’s who? Pauline Burchett – Team Admin Security – Lynne Ball
Becky Hinton – International
Non Sussex East UK groups & Internationals
Jennie Lamb – Management team chair
Participant Admin – Jan Butler
IT & booking system – Bob Butler
Management team minutes – Sue Tubb
First aid – Rachel Clare
Sub camps co-ordinator -Chris Waterhouse

7. Objectives Unique and new experiences.
A bigger adventure – different and exciting challenges.
Making new friendships – which could last a lifetime.
Take part in new activities - for some that will be where and what they are sleeping in.
An international camp – a memorable experience where everyone involved - girls, young women and adults - have a great time.
A chance for girls that attended previous Olave camps to be leaders this time.

8. Big Picture Sussex East participants 470 Sussex East adults 240
Non Sussex East UK participants 127/129
Non Sx East Leaders /37
Total Participants 597
Total Staff
Children
Total 905

9. Who’s Who? Sub Camps Blue Fins – Amy Wheeler & Emma Henman
Green Octopus – Carol Grey
Silver Sharks –Faye Crann & Naomi Brindley
The Black Pearl – Hannah Brooks
Purple Paddle Boards –Helen Hausdoerfer & Laura
Saunders
Golden Sands – Justine Keet-Mayers
Red Riptides – Jo Cullum-Fernandez
Turquoise Turtles – Vicki Falconer
Pink Flamingos – Olau Millyard
Orange Orcas – Laura Carpenter

10. Who’s Who? Sub Camps Ranger sub camp – Bex Robins 96 Participants
Including 1 Australian Ranger and 9 Irish Senior Branch participants.
Rainbow fish (Staff) Sub camp – Susan Still
Including volunteers from Hong Kong & USA.
152 Volunteers – those not in sub camp teams, (regardless of where they are sleeping).
124 Sussex East Volunteers in the sub camp teams.

11. Sub camp participant numbers including guests.
Blue Fins 54
Green Octopus 34
Silver Sharks 59
The Black Pearl 47
Purple Paddle Boards 41
Golden Sands 67
Red Riptides 56
Pink Flamingoes 44
Turquoise Turtles 61
Orange Orcas 38
 Rangers 96

12. Budget Total expenditure of £233,115 Outgoings Site fees, Income
Infrastructure, hygiene £60,500
Kitchen,
Dining hall, Catering £84,990
Programme £60,000
Package £13,125
Transport £7,000
Admin, Printing Media etc. £1,500
Management & expenses £4,000
International £1,000
Insurance £1,000
Total expenditure of £233,115
Income
Participants
Sussex East £ £159,800
Non Sx East £ £45,720
Volunteers £ £25,020
Children £ £1,600
Total income of £232,140.00
Contingency of £13,352
(from 2015)

13. Timeline 49 days to go….. Tuesday 23rd July - Chiff Chaff build begins
Friday 26th July 4pm – We takeover Larks and sub camps can start to pitch and set up.
Please sign up at lunch time if you are staying on site Friday night.

14. Saturday 27th - Arrivals from 10am – 1pm Camp Timeline
- Packed lunch from home*
- Pitch tents, getting to know you activities.
- Decorating sub camp & explore the site.
- Shop!
Opening Ceremony in evening.
* Except staff on site Friday night

15. Breakfast & collect packed lunches. Strike tents & say goodbyes
Camp Timeline
Saturday 3rd August
Breakfast & collect packed lunches.
Strike tents & say goodbyes
Departures from 11am – 1pm.
- Clear Larks by 4pm – There is a camp coming in
on Saturday afternoon!
Help with clearing up. Please sign up at lunch time if
you are staying on site Saturday/Sunday.

16. We want to celebrate 30 years since our first International camp.
Olave Pearls
We want to celebrate 30 years since our first International camp.
And especially to celebrate those who’ve attended every Olave;1989, 1993, 1997, 2002, 2006, and 2019.

17. 8h June Briefing

18. Site Infrastructure
Jo Weston

19. FRIDAY ARRIVALS – LARKS SITE – from 4pm
One way traffic system in operation.
Equipment to be dropped sub camp
and vehicle removed to designated parking
area along grinstead lane side of site.
All vehicles on site to have car parking passes issued prior to camp.
PARKING FOR SUB CAMP FIRST AIDERS is the corral section on Chiff Chaff – please enter by the Chiff Chaff entrance, report to security and follow instructions.

20. SATURDAY 27th JULY – ARRIVALS TO LARKS BY THOSE TRAVELLING TO THE SITE BY CAR
Vehicles to enter via larks entrance gate.
Security & site team will direct vehicles to sub camp(s).
ALL VEHICLES ON SITE MUST SWITCH ON HEADLIGHTS AND USE INDICATORS ON THEIR VEHICLES FOR TURNING.
Max speed on site 5mph.
One way traffic system – again in operation.
A member of the sub camp team must be available to meet & greet
on arrival. This needs to be this kiss & go format, with
vehicles being moved on swiftly, & out of the site.
Adults with cars staying on site, again drop off equipment
@ sub camp & remove vehicle to parking area – as directed.

21. SATURDAY 27TH JULY - ARRIVALS BY COACH TO CHIFF CHAFF ENTRANCE
Security to direct.
Site team with vans available to take luggage to sub camps (label luggage clearly please ).
Girls /adults to walk through from Chiff Chaff into Larks.
Traffic –larks site - due to the one way system there will be moving vehicles passing the walk through entrance. There will be site personnel in attendance with hi viz here to ensure safety at this crossing point.
EV's & Hybrids at 5mph do not make a noise !
Eyes and Ears Please…

22. Programme
Bev Boakes

23. PROGRAMME ZONES
6 Programme zones run through the week, celebrating Sussex and all it has to offer.

24. For 3 days we will be in the ‘Get on Board’,
THE ZONES:
Will run on a rotation;
For 3 days we will be in the ‘Get on Board’,
‘Treasure Island’, and ‘Ocean Commotion’ zones;
For 2 days we will be in the ‘Coral Reef’ and
‘Voyages of Discovery’ zones.
Every day we have the opportunity to visit the
‘Sunset and Stars’ zone as well.
The Zone team leaders are here to tell you all about the exciting things planned for their zone…………

25. GET ON BOARD Sunday, Wednesday and Friday
TEAM LEADERS Lynnie Hutchison and Karen Clarke
A day of on-site activities based on
Kingfisher, Finches, Curlews and off site at Weir Wood Reservoir. Climbing, driving, sailing, and adventure!

26. TREASURE ISLAND Sunday, Wednesday and Friday
TEAM LEADER
Gemma Murphy
An on-site, off-site adventure with pirates, working out clues to solve the riddle of treasure island by completing various challenges.
At the tented village – participants will be escorted to the zone by famous pirates!

27. OCEAN COMMOTION Sunday, Wednesday and Friday
TEAM LEADER
Tori Wheeler
Survival, sustainability, recycling, trash to treasure,
fish, craft and ocean education

28. THE CORAL REEF Monday and Thursday
TEAM LEADER
Coral Carpenter
A chill-out day on site, with activities for those that want to join in. Have a lie-in, a later breakfast, and make your way to the zone for the activities.
The Trefoil Guilds, Associates, and our ‘Olave Pearls’ have been invited to share a cream tea in the zone in the afternoon

29. VOYAGES OF DISCOVERY Monday and Thursday
TEAM LEADER
Pam Colegrave
A day off-site at a local seaside town
(Hastings/Brighton), experiencing selected activities,
with a Pearl Treasure hunt

30. PIRATE OR PEARL DAY Tuesday
TEAM LEADERS Jo Jeffery and Terie Galpin
An open day to which all Rainbow, Brownie, Guide and Ranger
units not camping are invited. VIPs invited to lunch (Rangers to host).
Staggered Division visitor arrivals from 9.15,
Staggered Division visitor departures from 4.15.
Activities run 10 – 12, and 2 – 4.
Activities stop between 12 and 2 for lunch (12-1) and the Lanes fundraising stalls in aid of the RNLI (1 – 2).

31. R A N G E R S TEAM LEADER Pam Milne
A programme exclusive to all on the Ranger sub-camp.
Smaller groups of Rangers will join with the Guides in their programme zones on rotation on Sunday, Wednesday & Friday.
On Pirate or Pearl day they will celebrate ‘ladies day at Plumpton’
and host our VIPs at lunchtime.
Rangers will have a Voyage to a local activity centre,
and a special evening treat off-site

32. SUNSET AND STARS Every Evening (Sun-Thurs)
TEAM LEADER
Tracy Harper
Each evening there will be activities to take part in and opportunities to meet up with friends and swap stories about your adventures that day. There will be the chance to ‘chill out’ or just keep going with more activities.

33. And don’t forget….. Opening Ceremony on Saturday evening,
Closing Ceremony on Friday evening,
and the Quest for the Pearl
(the camp challenge)
running through the week for everyone to enjoy.
There’s plenty happening through the week,
we can’t wait to see you there!

34. Catering
Sally Buche

35. Dining Tent

36. “Todays Menu” Breakfast
sausage bap, egg bap, cereals, porridge, fresh fruit, yogurt, toast
Lunch sandwich, crisps, fruit, cereal bar
Dinner
pasta, garlic bread, salads,
cheesecake, gateaux, flapjack, fruit, jelly

37. Campers with specific dietary requirements are invited to meet one of the catering team on the first afternoon to discuss their allergies and intolerances.

38. Breakfasts 7-9am Lunch 12-13.30 Dinners 5.30 -7.30pm (8pm first night)

39. International
Becky Hinton

40. Participants:14 (+4) Japan
Perth, WA
Ranger Subcamp
Participants: 8
Greece
Lewes
Participants: 12
Hong Kong
Bexhill & Hastings
Participants: 10
Athlone
Rye & Rother
Participants: 1
Perth, WA
Ranger Subcamp
Participants: 1
Perth, WA
Ranger Subcamp
Participants: 3
Ballyhora
Weald
Participants: 18
Lucan
Brighton East 9
Ranger SC 9
Participants:14 (+4) Japan
Brighton West 7
Seahaven 7
Participants: 4
Malaysia
Hove
Ballyhoura District Girl Guides – 3 Participants and 2 leaders

41. St Vincent & the Grenadines
Participants: 15
Singapore
Eastbourne
Participants: 8
St Vincent & the Grenadines
St. Leonards
Participants: 1
Arkansas
Weald
Participants: 1
San Francisco
Weald
Participants: 1
Perth, WA
Ranger Subcamp
Participants: 1
Perth, WA
Ranger Subcamp
Nigeria
Ballyhoura District Girl Guides – 3 Participants and 2 leaders

42. UK Groups Brighton East Eltham 8 Emerson & Furzton 8 North Downs 2
Rye and Rother
Corfe 1
Weald
Egham 3

43. Quiet tent (Becky appealed for Bean bags to go into the quiet tent.)

44. First Aid
Rachel Clare

48. Clare Williams & Izzy Attwood
Media
Clare Williams & Izzy Attwood

49. What will we be doing?
Noticeboard – weather, photo, camp information. Camp newsletter – printed copies and online. Social media – Facebook & Instagram featuring top photos of the day and fun content. Podcast – soundbites of girls & pearls enjoying camp. Photos of the day displayed on ’The Wave’ each night before entertainment. Our photographers will track where each subcamp is per day as well as service teams to ensure we get pictures of everyone at camp. We will have set ‘office hours’ for you to come by with any queries or to transfer photos. We’ll also have a way for girls and all participants to submit news, pictures and stories for the newsletter.

50. How to share your photos with us at Olave 2019–
Facebook
Instagram
Direct message, comment or tag us in your own unit/division posts which we can share. We will also have some facilities for cable/SD card transfers.
Please make sure to bring your own wires/transfer equipment as we may not have the right cables. s, messages, transfers limited to top 10 photos each time.

51. Have you followed Olave 2019 online?
Pages: Facebook Instagram Facebook Subcamp Leads Group – Olave 2019 Subcamp Leads What’s the difference? Olave Camp 2019 – fun content up to and during camp showcasing camp life and Olave Open to all to follow. Run by the media team. Subcamp leads Group – Closed group just for subcamp leaders and deputies. A community forum to ask each other questions and help those who have not lead a sub camp before and would like some advice. Not run by the media team.

52. Team Admin Pauline Burchett
Pauline gave out car permits and explained the forms which needed signup at lunchtime to let the team know which staff were
a) on site Friday night and
b) needing breakfast & lunch Sat morning.
c) not in camp for full week*.
d) Sleeping on Division sub camps but not in the sub camp team.
e) Bringing a caravan or motorhome
f) Staying over 3rd/4th Aug to help with clearing up.
*If participants will not be at camp all week please advise

53. 8h June Briefing