1. Performance Evaluation Systems
Part 1- Fitness Reports
Part 2- Proficiency/Conduct
Capt Nelson D. Hooker
28 Nov 16

2. Fitness Reports References:
MCO Performance Evaluation System Manual

3. Fitness Report Importance
Think about what the FITREP is used for.
Promotions
Retentions
Billet Assignments
Special program boards
FITREP Covers
FITREP Does Not Cover
Whole Marine

4. Key roles in the PES
MRO- Marine Reported On: the Marine being evaluated by a fitness report
RS- Reporting Senior: the immediate supervisor of the MRO who write the fitness report
RO- Reviewing Officer: the immediate supervisor of the RS who reviews the evaluation for accuracy, fairness, and evaluation
3RD Officer Sighter: Additional reviewer who is higher ranking than the RO and who must review all adverse reports for fairness, accuracy, and certification

5. MRO Role MRO must understand the PES
It is in the MROs best interest to accomplish the billet responsibilities established by himself and the RS
Owns personal fitness reports, date gaps, missing fitreps, and MBS

6. RS Role
The RS must establish and clearly convey duties and responsibilities to the MRO (see chapter 4, paragraph 4) and observe, evaluate, and accurately report on the Marine’s performance, professional qualities, and potential.
Provide a billet description/expectations.
Regularly counsel the MRO on their performance.
Debrief the MRO on the report to include the RS's RV.
Maintain a personal copy for at least 5 years
Recommend keeping for you entire career or 5 yrs following resignation or retirement.

7. RO Role
Reviewing officers ensure adherence to policy and, as the last officer/supervisor in the normal reporting chain, are responsible for all subordinate performance evaluation activities. The RO must focus on eliminating inflated marks, and unwarranted and unclear comments.
Timely
Accurate
Concise & clear
Adherence to policy
Ensures that the RS is being accurate, fair, and following policy

8. Third Officer Sighter Reviews all adverse reports to ensure:
(a) Take action to resolve inconsistencies and disagreements when the MRO’s attached statement disagrees with the RO as to matters of fact.
(b) Take action to determine the validity of the new information, when the MRO’s statement adds new information that the RO did not previously address in his or her comments.
(c) Indicate the actions taken or findings of fact on an addendum page per the provisions of chapter 4, paragraph 15.
Forwards the final report to HQMC w/in 60 days of the end of the reporting period

9. QUIZ 1
Who really writes the fitness report?:

10. General
Fitness Report IS a performance evaluation that supports the centralized selection, promotion, and retention of the most qualified Marines of the Active and Reserve Components. Secondarily, the PES aids in the assignment of personnel and supports other personnel management decisions as required.
Fitness Report IS NOT
A counseling tool
Used as a lever to exert influence
A disciplinary tool

11. Due dates ACTIVE COMPONENT- REPORTING PERIOD ENDS ON THE LAST DAY:
SGT MAR
SSGT DEC
GYSGT JUN
1STSGT/MSGT JUN
MGYSGT/SGTMAJ SEP
WO/CWO APR
2NDLT JAN/JUL
1STLT OCT/APR
CAPT MAY
MAJ MAY
LTCOL MAY
Lieutenants have 2 semi-annual fitness reports vice 1 annual.
ALL REPORTS ARE DUE TO HQMC MMPR NLT 30 DAYS AFTER THE REPORTING PERIOD

12. The PES cycle
W/ in 30 days of checking in- MRO and RS Develop Billet Description
W/ in 30 days of the reporting period ending- MRO Provides Summary of Accomplishments and MRO worksheet to RS in PES
RS completes fitness report and submits to RO NLT 15 days prior to report being due to HQMC MMRP
RS provides signed copy to MRO and conducts debrief
RO completes fitness report and submits to HQMC NLT 30 days after the reporting period ends
HQMC action- update MBS and submit to OMPF

13. Adverse Reports Causes
Conduct related
Performance related
MRO is subject of an ADJUDICATED punitive process
MRO receives derogatory material during the reporting period
1. Is relieved for cause.
2. Does not accomplish the requirements of their assigned billet.
3. Does not meet the RS’s expectations.
4. Fails a follow-on or MOS- progression school.
5. Fails an annual training event such as the PFT or does not complete.
6. Is assigned to BCP or MAP.

14. Adverse Report- Derogatory Material
Punitive censure from SECNAV - Adverse
NJP or Court Martial - Adverse
Competency Review Board determines incompetence – Adverse
Civilian convictions (except minor traffic offenses) – Adverse
Debarment letter- Adverse
FFPB/FSSB places MRO in probationary status or revokes flight status- Adverse
Formal Counseling / admonition / reprimand from CO- RS Discretion
Receipt of RS Discretion

15. Adverse Report Triggers in PES
Certain words can trigger adverse reports in APES such as
1. But, however, nevertheless, …
2. Does not display …
3. Minimal, below average, …
4. Failed to …
5. Unqualified to/for …
6. Lacks the …
7. Needs development, supervision, improvement in …
8. Usually, sometimes, normally, generally …
9. Recommended for promotion with reservation/hesitation

16. Adverse Report Procedure
RS counsels MRO on deficiency
MRO does not improve or has incident that triggers adverse report
MRO submits MRO Worksheet (MROW) to RS to complete
RS completes adverse fitrep (should not surpise MRO) and returns to MRO for statement
W/ in 5 days, MRO can submit a statement in rebuttal
Once RS receives rebuttal or no rebuttal after 5 days, Adverse report is forwarded to RO
RO must concur or not concur and return the fitrep to the MRO for a subsequent rebuttal for things not addressed by RO
W/ in 5 days, MRO can submit a statement in rebuttal to RO
RO forwards to Third officer sighter

17. Adverse Report Procedure Cont
Third Officer Sighter reviews for accuracy and validity and after concurrence forwards to HQMC
HQMC action
Third Officer Sighter for Officers is the 1st GO in CoC
Must forward report to HQMC NLT 60 days after reporting period ends
Must be a Field grade officer if MRO is enlisted (should be CO or XO if at Bn level)

18. Adverse Report Procedure

19. Not adverse…
Drop from entry level school, flight school, mos school due to academic failure
6105 (RS/RO dependent)

20. Commendatory Fitness Reports
Receipt of award or commendatory correspondence
***receipt of Good Conduct Medal and/or high score on a PFT/CFT does not count as commendatory***
Requires a section I comment from RS

21. Quiz 2 Can an MRO have a fitrep that is both adverse and commendatory?
Can an MRO have an adverse fitness report with high markings?

22. Reporting Occasions by precedence
Occasion Code
Grade Change GC: promotion/reduction
CMC Directed DC: Extremely high award / extremely bad incident
Change of Reporting Senior CH: RS transfer or changes
Transfer TR: MRO PCS/PCA
Change of Duty CD: Change in primary duties
To Temporary Duty TD: To TAD (<30 day)
From Temporary Duty FD: Return from TAD
End of Service EN: EAS
Change in Status CS: Change from SMCR/IMA to IRR
Annual (Active Component) AN: The annual report
Annual (Reserve Component) AR: The annual report for reservists
Semiannual (lieutenants only) SA: Semi-annual reports
Reserve Training RT: For day AD period for reservists

23. Unobserved Reports Minimum observation times
90 days- requires observed report
31 days or longer- at discretion of RS
All reports for fleet Lieutenants must be observed reports
Periods of non-availability- 30+ days where either MRO or RS was not physically present constitute non-availability and do not count when determining min observed time
Special Note-RS’s should do everything they can to enable fleet Lieutenants to obtain 540 observed days as quickly as possible and avoid submitting unobserved reports in all other cases possible.
Not observed and adverse- possible

24. Extended Reports
a. Extended reports are intended for use when an MRO's performance has not changed since the submission of the last AN, AR, or SA report and another reporting occasion comes due within 89 days or less. Note: No other occasion can be extended.
b. The extended report must reflect the current reporting occasion.
c. Do not extend adverse or not observed AN, AR, and SA reports.
d. Only section A of page 1 and page 5 of extended reports will be completed and submitted for processing.
Section I comments not required but help clarify to HQMC- “This is an extended report. No change in marks since the last reporting period.”

25. Omission of fitness reports
(a) The MRO is in a temporary duty status, other than academic duty, for less than six months (see paragraph 4.g. of this chapter).
(b) The MRO is attending formal academic training under permanent change of station (PCS/TEMINS) orders of less than 12 months duration. In this case, include the annual period on the Transfer (TR) report.
(c) Another reporting occasion under the same RS occurred 60 days or less prior to the end date of the annual report; i.e., a GC or CD report.
(d) It is known in advance another reporting occasion will occur within 30 days after the ending date for the report. Note: The report may not be omitted in anticipation of disciplinary or administrative separation actions.

26. Special Notes- Do not submit a fitrep if…
a. A Marine serving as president, member, or recorder of a selection board.
b. A Marine serving as a member of a court-martial. In the preparation of a fitness report, RSs must not consider or evaluate the MRO's performance of duty as a member of a court-martial (see Article 37, in Appendix 2 of reference (f)).
c. Members of the President’s Own, United States Marine band, MOS
d. The death of the MRO.
e. The Sergeant Major of the Marine Corps.

27. Case studies
A Sgt goes is scheduled to go TAD for 31+ days and receives a TD report but returns at day 27. What are the considerations to be taken?
A fleet1stLt is scheduled to go TAD for 60 days and receives a TD report. 1stLt returns after the 60 day period and the FD period is within two weeks of the semi-annual fitness report period. What are the considerations to be taken?
A SSgt’s RS is scheduled to transfer 29 days after the annual reporting period ends. What are the considerations to be taken?
A new MSgt’s last reporting period was a GC fitrep. Two weeks following the promotion and GC fitrep the MSgt is assigned to BCP and the MSgt’s annual fitness report is due in 2 days. What considerations are there?

28. Info on the FITREP Block 1- Names, ranks, demographics info
GC fitness report- the fitrep is on the last grade held not the new one!!!
Block 2- Organization/unit info
Block 3- Occasion and period covered
Block 4- Duty Assignment
Block 5- Special Case (Adverse, not observed, extended)
Block 6- Marine subject of (commendatory derogatory or disciplinary action)
Block 7- recommend for promotion
Block 8- Quals info
Do not put info for things that didn’t occur during the period
Status- GySgts only- Mark F for 1stSgt or M for MSgt

29. Section B (billet description)
Bulletized (precede each entry with a dash or circle)
No special cases or fonts (no bold, underline, italics)
Limit jargon and abbreviations to things that are known throughout Marine Corps
Put things you did, not how well you think you did them

30. Info on the FITREP
Block 9- Duty preference- List duty preference or have S-1 look up specific duty preference codes in the manpower codes list
Block 10- RS info
Block 11- RO info

31. Section (Billet Description)
Developed by MRO and RS together during initial counseling
Should be specific and cover specific programs or duties
Should not be generalized
Significant changes to billet description should not occur from report to report at the same command under the same RS without a change in primary duties fitness report
REMEMBER-Marines are evaluated on what they are tasked to do, not necessarily MOS specific assignments
COMMON TREND-Failure to do initial counseling and establish billet responsibilities and descriptions is very bad
1- If an RS does not give tasks for an individual to do, and they do nothing, the MRO met the billet requirement
2- An RS should not evaluate a MRO on a task that the MRO did not know was his duty to do- COUNSELING

32. Section C (Billet accomplishments)
MRO: Keep a running list.
Fill the entire block.
List only the results and achievements themselves and avoid all reference to personal qualities or potential impact of the MRO’s contributions.
Do not reference the MRO’s participation as a member of a selection board or court-martial.
Do not address awards and commendatory reports either received or forwarded during the reporting period in section C.
Do not include any reference to adverse material or disciplinary action.
address commendatory and adverse items in "JUSTIFICATION" comments for sections D through H or in section I.

33. Section D- RS grading: Evaluation Categories
MRO’s are evaluated in the following categories
Mission Accomplishment
Performance
Proficiency
Individual character
Courage
Effectiveness Under Stress
Initiative
Leadership
Leading subordinates
Developing subordinates
Setting the example
Ensuring well-being of subordinates
Communications skills
Intellect and Wisdom
PME
Decision Making Ability
Judgement
Evaluation Responsibilities
Evaluations

34. RS Grading
A-G + H
A=1: Triggers adverse report and requires justification comment in section I
B=2
C=3
D=4
E=5
F=6
G=7: Triggers commendatory report and requires justification comment in section I
H=not observed or graded

35. RS Grading Continued
13 total areas evaluated (14 if you write fitness reports)
Total possible points: 91 (98 if you write fitness reports)
This is not like a school test: the percentage you score is not nearly as important as the relative value

36. Required RS (Sect I) cont.
Retirement and discharge type
Occasion code for combat or joint or both: B for joint and C for combat
Special Cases
Body fat percentage- Marine is w/ in height and weight or not
Facts relating to drug offenses
FFPB/FSSB finds negligence/culpability
ARI/Alcohol abuse facts
Unique performance outside of USMC
Execution of command safety policy by DoSS or XO billets
MRO refuses to sign
RO assumes RS authority
CG approval of change in reporting chain
DC report
Multiple simultaneous reports
RS transfer and MRO is UA
Classified performance info
Early term of TAD for a reporting period expected to be over 30 days
High class standing or failure to complete a formal school

37. Required RS (Sect I) DC reports-required comment as to why
TD report- if parent command deems a period of 30 days or less important enough to be observed
FD report- reason it would be Not Obs
En report- reason for Non availability during terminal
To identify all periods of non- availability
To justify a period of 89 days or less being observed time
To justify a non-observed report
UA/Deserter Status and time lost- not available for observation
Grades of “A” on fitness reports
Grades of “G” on fitness reports
Reasons for commendatory report
Reasons for adverse report
To explain derogatory material

38. Required RS (Sect I) When filling billets of higher grades
ORM completion for ops planners and OpsOs
Execution of Joint matters at Joint commands
Professional development progress
Commandants reading list progression
Not observed marks
For commanders, establishment of a safe command climate non tolerant of sexual assault
For COs and XO, compliance with personnel security program
For pilots- should comment on airmanship
Anytime that RS and RO are same rank
Anytime a civilian is writing on Marine, civilian should indicate military experience if any

39. Required RS (Sect I) Cont
Promotion recommendation
PFT failure, incompletion, waiver
CFT failure, incompletion, waiver
Rifle/pistol qual failure, incompletion, waiver
BCP assignment
Out of weight standards but taped
Out of weight standards due to medical condition
GySgt promotion – 1st or Master
Recommended- but not required
Next duty assignment
Command assignment
Most important accomplishment highlights
Word Picture in the section I- write object, clear, and concise word picture of the whole Marine
Do not use superfluous adjectives, imprecise phrasing, or statistics
Do not inflate
But it all doesn’t fit!!!- Use the addendum page

40. Quiz 3 A Sgt is reduced at NJP. What is the reporting occasion?
A water walking GySgt was arrested for DUI two days prior to the annual reporting period ending. How will this affect MRO’s annual fitness report?
A Sgt weighs in out of height and weight standards but makes tape. What does the RS do for the fitness report.

41. Master Brief Sheet

42. Relative Value
RV is a numerical representation of how a single fitness report compares to other reports written by an RS on Marines of the same grade
“RV should be used within the context of all other information on the report”
RV is a tool that assists in evaluating the RS’s marking philosophy
RV is the weakest point of our system but it works if used correctly.
The relative value of a report reflects how the fitness report average of an individual report compares to:
(1) The RS's average of all fitness reports written by the RS on Marines of the same grade.
(2) The highest fitness report average of any report written by the RS on a Marine of the same grade as the MRO.

43. Understanding RV Calculations
Completed by grade
The highest average of all fitness reports an RS writes is equivalent to 100
The low(80) is equivalent to the difference between the highest and lowest minus the average
The average of all fitness reports completed is 90
As an RS continues to write fitness reports the profile continues to change
Example
RS highest report=6 equivalent to 100 on scale
RS lowest report=3
Profile average= (3+6)/2=4.5 equivalent to 90 on scale
Calculating the range of the profile: subtract the distance between the highest report and the average. Subtract the same distance from the average and you have found the range
Example: 6-4.5= = Range: 3 to 6

44. Relative Value Explained
14 attributes assigned point value from 1 to 7 (A to G)
Average the attributes
i.e. a straight C report (42/14) is a 3.0
Average plugged into an algebraic formula that give the report a value on a standard curve
Standard curve scaled from 80 to 100
Relative Value compares the report’s average to the Reporting Senior’s cumulative average of all reports on Marines of the same grade
RV:
Representative distribution of 5 reports on a standard curve

45. How does RV Work? Values have been added to the MBS for:
FitRep Average
RS’s Cumulative Average
RS’s Highest FitRep Average
Using these averages we can evaluate the value of the report with respect to the RS’s overall average
RV:
FR Avg: 80 90
100
FitRep RS Cum RS
Avg Avg High
Line drawn through report with a RV of 85
In this case, an 85 represents the 4th of 5 reports

46. How is RV Displayed on your Master Brief Sheet?
RV is calculated after an RS writes 3 FITREPS on Marines of the same grade

47. At Processing Vs Cumulative
RV never changes
Calculation of the RV at the time the report was written (where your report fell in comparison with others at the time it was completed)
Cumulative
Constantly changes as the RS writes more reports
Calculation of the RV recomputed each time the RS writes a new fitness report on Marines of the same grade

48. Quiz 5
You are a 1st Lieutenant. It is time to write the SSgt annual fitness reports. You have two Sergeants to write on. As of now you have written 5 reports. Report averages from low to high are as follows: 2, 2, 3, 3, 5.
What is your current RV profile average?
What report is at the 80 currently.
What is the range of your profile?
One of your staff sergeants is awful and was averaged as 1.5, how does this impact your average and the others you have written on?

49. 5 Reports - Poor RS Distribution
RV Glitches
Problem
Small number of reports
Small distribution of marks
A single high or low report can dramatically affect the RV of the other reports
This can be spotted using the RS Cum Avg and RS High 80
100 90
87.50
C C C C C C C
100
C C C C C C D
5 Reports - Poor RS Distribution
FitRep RS Cum RS
Avg Avg High
Solution
RSs need to distribute their marks to create a range of averages
Marking everyone the same gives poor information to the boards

50. Small Numbers - Adverse Report
RV Glitches
Problem
Small number of reports and a tight distribution of marks
RS writes an adverse report that is significantly lower than the average
All the other reports will have a higher RV than normal
This is difficult to spot, but does not hurt the non-adverse reports
D C D D D E C
B A B B A B C 80 90
100
Small Numbers - Adverse Report
FitRep RS Cum RS
Avg Avg High
Solution
None

51. RV at time of Processing
RV Glitches
Problem
If reports are processed late the RV is affected
This is normally the result of late submission or inaccurate reports
RSs must submit reports in a timely manner and ensure SSNs are correct
Boards have no way to spot this problem 80
100 90
RV at time of Processing
Solution
RSs & ROs need to submit timely and accurate reports.

52. MROs Compete against themselves
RV Glitches
Problem
CCCD
If an RS writes a small number of reports and most of them are on the same MRO, then the MRO competes against himself
CCCC
CCDD 80 90
100
MROs Compete against themselves
Solution
RSs should keep track of their marks to ensure a positive trend of performance if warranted
Board members may perceive drops in RV as a drop in performance

53. RV Glitches Problem Some RSs have attempted to “game” the system
The RV formula includes rules to prevent gaming
You don’t know all the rules so don’t try and game the system
Not true
C C C C C C C 80 90
100
Gaming the system
FitRep RS Cum RS
Avg Avg High
Solution
RV = 90

54. MBS Reviewing Officer

55. RO Distribution

56. MRO Percentage Ranges for RO Placement
Reviewing Officers should determine where the MRO falls in comparison with peers rated by the RO
Each EGA on the tree represents 2.27% of personnel
There are 44 EGAs for a total of 100%
Each block has a different percentage of personnel in it
The intent is that the bottom and top have the least percentage of personnel with a gradient decreasing as you go up
RO’s should ensure that they do an objective, concise, and clear evaluation of all personnel they have reviewed before placing MROs in certain blocks on the comparative assessment tree
Percentage Range
Description
Tree Marking
97.73
100.00
THE EMINENTLY QUALIFIED MARINE X
90.91
ONE OF THE FEW EXCEPTIONALLY QUALIFIED INDIVIDUALS
X X X
79.55
X X X X X
63.64
ONE OF THE MANY HIGHLY QUALIFIED PROFESSIONALS WHO FORM THE MAJORITY OF THE GRADE
X X X X X X X
45.45
X X X X X X X X
25.00
X X X X X X X X X
2.27
A QUALIFIED MARINE
X X X X X X X X X X
0.00
UNSATISFACTORY

57. New Comparative Assessment at the bottom of the MBS
Compares where you fell out in relation to other reports
Goal is to be ranked above and with
Reporting Senior
At Processing
Cumulative
Grade
Upper
Middle
Lower
N/A
SSgt
30%
50%
20% 2
35%
45% 1
Total
Reviewing Officer
At Processing
Cumulative
Grade
Above
With
Below
Insuf
SSgt
25%
60%
15% 2
20%
65%
Total

58. Date Gaps/Overlaps/Lateness
Do not let these happen to you or your Marines
Track observation periods
The date a reporting period ends, the next observation period begins the following day. Example: reporting period ended on 31 Oct. New reporting period begins 1 Nov.
Overlaps: overlaps occur when two fitness reports cover the same time period. Avoid this by following the rule above.
Communication between RS and MRO is key
Lateness on fitness reports: Notify your RS or RO via formal correspondence or . If no response after 30 days, notify MMPR-30 and forward correspondence. (go to manpower website)

59. Corrections
Two types of corrections: Administrative and Performance Evaluation Review Board (PERB) Corrections
Administrative Corrections
Anything in section A of the fitness report and factual data in sections I and K (i.e. name, rank, billet title); as well as admin fillers
If the matter cannot be verified through official records and/or needs additional justification, it is NOT an administrative change.
Request turn-around time: 2-30 days
PERB Corrections
Attribute marks, sections I and K comments, Christmas tree marking, MRO’s status selection in section A, RS’ grade recommendation for gunnery sergeants, etc…”
Request turn-around time: days

60. How to submit corrections
How do I request an administrative change?
MMRP-31 at with your request and attach all supporting documentation
Ensure you have RS and/or RO concurrence—if applicable
Call MMRP-31 at (703)
Visit in person at 2008 Elliot Road MCB Quantico, VA 22134/2ndDeck
How do I PERB a report?
FIRST: Read chapter 10 of the PES manual
SECOND: Go to the MMRP-13 website and read their guidance
RP-10/B_PERB
Fill out a DD-149 form
MMRP-13 at
Call MMRP-13 at (703)

61. Fitness Report Appeals
a. The MRO may appeal any report that he or she believes is incorrect, inaccurate, or in violation of the policies and instructions in this Manual once the report is a matter of official record. The MRO must submit an appeal per the provisions of Chapter 10.
b. The appeal process is not a substitution for an attempt at proper resolution of an adverse report during its preparation and review. Reporting officials must endeavor to thoroughly adjudicate the report or resolve any perceived injustice before submitting the report to HQMC.
For more info on appealing a fitness report go to manpower.usmc.mil. Go to the page for Performance Review & Modifications (MMRP-13)

62. Common Errors / Mistakes
Missing mandatory section I
Dropping a MRO on the profile block based on profile alone and not actually grading the Marine fairly or using trusted assistant only (most PERB’d item)
Overlap of more than 30 days
Date gap of more than 30 days
Spelling & Grammar
Including events that did not take place during the reporting period (ie: PFT score during off cycle)
Insufficient or no justification of adverse or high marks or n/o marks
Grading with your emotions
Writing a poor or great report just to adjust your profile (common for MROs who are EASing or retiring)
Failing to task or do initial and follow up counseling
Grading doesn’t match word picture

63. Don’t stress over your own RV
Having fitreps below 90 does not necessarily indicate unsat performance
A poor evaluation should not be a surprise
Steps to get above 90- ask your RS
RSs owe it to their MROs to indicate what the 100 looks like

64. What PES does not clearly cover
RO Worksheet
How to actually grade your MROs
Velvet Dagger Comments
Commendatory comments
Tracking fitness reports you have written
Tracking your own fitness reports
Key Billets
Board procedures

65. RO Worksheet Provides additional info from the RO
In many cases the RO does not know the MRO very well, maybe not at all
Tells the RO major accomplishments outside of billet description, desires for assignments, recommended marking on the tree, RO comment suggestions, RV and comparative assessment, etc

66. How to grade MROs
Conduct initial counseling and provide billet description, responsibilities, and tasks. Additionally, tell the MRO what winning looks like on the fitness report
Reporting period ends
Solicit input from SNCOICs or OICs of individual for where MROs fall out in comparison with each other and to assist in grading
Print blank fitness report
Grade MRO on fitness report based on the matrices and eval criteria on the 14 subsections
Open fitrep tracker and calculate where MRO should fall in comparison with others of the same grade
Complete and route the fitness report and provide signed copy to MRO

67. Velvet Dagger Comments
Comments that are not helping or even adverse intentionally or unintentionally
MRO has nowhere to go but up from here
MRO is full of potential
MRO is superbly average
Retain if economical

68. Commendatory Comments and Strong Phrases
LESS IS OFTEN MORE
Example of Bad Comments:
SSgt _____ is not producing contracts at the level he is missioned at or the average of his peers. Disappointing is his lack of personal drive and leadership. He is a proven performer who worked hard to be promoted and since then he has become less and less productive. An underachieving Marine.
Example of Good “Below Average” Comments:
MRO completes assigned tasks. He is capable Marine and maintains a squared away appearance. MRO read two books off of the Commandant’s Professional Reading List and volunteered three hours at a local charity. Promote.
Example of a Good-Good Comment:
MRO is a fire and forget weapons system who takes the initiative on his own to complete tasks. He flawlessly coordinated a PAX movement of __ Marines and ___ Cargo for ___ amount of missions of that occurred during the reporting period, 70% of the missions in comparison with peers of same MOS and grade. SNM is highly recommended for promotion ahead of peers and should be retained at all costs.
Example of a bad Good Comment
MRO could juggle dust-bunnies in a hurricane or MRO completes tasks well.

69. Tracking fitreps you wrote
Absolutely required
Track the reporting period, names, occasions, and how you graded each category
Track your highest report, your average, your lowest report, and the range of your profile in order to ensure you are meeting the intent of fairly evaluating
Name
Rank
Occ
Begin
End
Spec D1 E1 E2 E3 F1 F2 F3 F4
F 5 G1 G2 G3 H1
Total
Avg
J. SMITH
SSGT AN
HIGHEST
AVERAGE
LOW

70. Tracking your own fitness reports
Track your grades and averages
Track your relative values
Track your RO markings
Track your promotion comments
Track your retention comments

71. Key Billets & Naming Ensure they are marked correctly on the MBS
Leadership evaluation: Logistics Officer vs S4 OIC, Embark Specialist vs Embark SNCOIC. These phrases matter.
Billets in OIC/SNCOIC can weigh heavily with board members

72. Board Procedures
All boards (promotion, retention, special programs, command, etcc) are ran differently
Its all about numbers
Example: USMC can retain 1000 Lieutenants. There are 1500 in the USMC. Board must rack and stack all and remove 500 not so great ones
Some boards will look at the math (RV, who your with, above, below, PFT, CFT, Rifle, Pistol, PME, etc) and assign a number to you 1-7 (7 is the high, 1 is the low).
Any 1’s and 2’s are eliminated, any non-eligible population (PME incomplete) are eliminated.
Any 6’’s and 7’s are auto selected.
3,4,5, are briefed by briefers to the board to make the selection for the board.
The goal is to be a 7,6, or a 5, avoid below that so your selection is not debatable

73. Quiz 6 Give best example of a velvet dagger comment.
Give best example of a commendatory or section I positive comment.

74. Group Discussion on fitness reports