1. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Forbes Hawkins Collection Systems Developer Museum Victoria - Melbourne, Australia Museum Victoria Collection Inventory System KE EMu data access for handheld computers.

2. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Museum Victoria Collection Inventory System KE EMu data access for handheld computers. 1. Introduction to the MvCIS

3. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria What is the MvCIS? An EMu Add-On View & modify KE EMu data remotely from a portable handheld device Update records in real time Streamlined data capture process

4. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Handheld computers Standard Pocket PC devices (eg. HP Ipaq) Barcode scanners (eg. Symbol PDT 8100) Note: Barcode Scanning is Optional MvCIS can be run on or

5. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Who Uses MvCIS Sydney, Australia Lynne McNairn – Lynne@phm.gov.au Pittsburgh, PA Will Real – realw@CarnegieMuseums.org Melbourne, Australia Natalia Fraser – nfraser@museum.vic.gov.au MvCIS is now a fully supported product, produced by Museum Victoria for the EMu community worldwide.

6. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Museum Victoria Collection Inventory System KE EMu data access for handheld computers. 2. Technical overview

7. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Handheld access to Data Limited storage capacity Limited power A need to remain portable Handheld Computers have: How can a handheld computer access all of your EMu data? There are two possibilities… Your EMu Server holds Thousands or Millions of records and images

8. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Option 1: Batch Data Collection Selection of data downloaded from server to handheld via PC docking station Changes made to data on portable computer in isolation from data source Collected data uploaded back to server via PC docking station. Upload process attempts to reconcile data on handheld with data on Server.

9. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Good in theory - except for… Risk of data loss due to handheld failure Risk of corruption during data reconciliation Version control between multiple devices Expensive to maintain in long term Special software required on scanner Extremely limited functionality –can only contain small subset of total data – must keep simple to avoid data reconciliation problems –No real time validation or conflict checking MvCIS is not a batch system!!! Option 1: Batch Data Collection

10. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Option 2: Wireless Networking Secured network access for wireless devices within range of wireless base station Real time data access Real time updates Access to all data No limit to functionality Cheaper than batch in the long run MvCIS is a wireless system

11. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Wireless Networking

12. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Museum Victoria Collection Inventory System KE EMu data access for handheld computers. 3. MvCIS Applications

13. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Working hands on with collections in the store or exhibition spaces Look up and update data specific to objects and specimens Not a public access or a tour guide system What is the MvCIS designed for?

14. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Core Functions Query catalogue records –registration number –barcode –location Edit catalogue records Relocate objects Relocate containers (holders) Create container records

15. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Customised Functions Customise MvCIS to suit your requirements Work remotely with any data on your EMu system Use it for: –Auditing –Condition checks –New accessions –Barcode implementation –Special projects –You name it!

16. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Query EMu when working in the store: Conservation –I wonder when this object was conserved? Provenance, Collection Events –Where did we get this from? Multimedia Repository –What images do we have for this? Location lookup –Whats in those boxes on the high shelf? … or as a reference tool

17. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Museum Victoria Collection Inventory System KE EMu data access for handheld computers. 4. Location & Object View

18. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Logging in Login credentials checked on EMu server and in the EMu Registry

19. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Main Menu Search by Object or Location Simple interface – easy to use and learn

20. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Search Locations Location Search Scan a barcode Enter a Location Code Browse the hierarchy

21. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View Location Details View shows…

22. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View The Location Title The title can be customised by your MvCIS administrator. It can show Barcode and/or Code and/or Static title

23. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View The Location Summary This can be customized as well. It can be reordered or abbreviate it so that it fits within the restricted screen dimensions. If you prefer, it can appear exactly as it does in EMu.

24. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View Object/Container counts In MvCIS, you see objects and containers together on the same screen. Clicking on one of the headers will expand it into a list…

25. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View Object list The object list contents can also be customised. Here the MvCIS Administrator has prefixed the Object Summaries with Barcodes.

26. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View Click here to toggle between normal view...

27. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View … or Image thumbnails…

28. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View Container list The container list contents can also be customised. Here it has been configured to show a Container type and a barcode.

29. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Location View Click on an object to enter Object View mode…

30. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Object View Object Title The title can be customised by your MvCIS administrator. It can show Barcode and/or Registration Number and/or Static title

31. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Object View Object Location You can Click on the location summary to go back to the Location Record

32. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Object View Object Fields Fields are arranged into Tabs.

33. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Object View Object Fields An MvCIS administrator can pick and choose the fields you see. The tabs can be titled anything you like.

34. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Object View Object Edit Use the MvCIS to insert or update object records.

35. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Object View Object Edit Use the MvCIS to insert or update object records.

36. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Museum Victoria Collection Inventory System KE EMu data access for handheld computers. 5. Moving an Object

37. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object MvCIS guides you through a data collection process. Starting from Object View…

38. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object Click on the object relocation button…

39. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object What you are doing

40. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object What is being moved

41. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object … and where it is being moved from.

42. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object Step 1: Enter a destination: Scan a Barcode Enter a Location code Browse the location hierarchy

43. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object Step 2: Confirm the details…

44. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object … and the process is complete.

45. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Moving an object … and the process is complete. The object movement record is automatically user/date/time stamped.

46. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Process orientated Guides you through data entry Only see what you need to see Validate data as you enter it Record data in EMu at the same time that the task is performed Fast & accurate (especially when youre using barcodes) Simplified Data Entry

47. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Museum Victoria Collection Inventory System KE EMu data access for handheld computers. 6. Customised Functions

48. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Customised Functions MvCIS guides the user through complex processes...

49. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Customised Functions … every step of the way.

50. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Customised Functions … every step of the way.

51. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Customised Functions Data can be validated as it is entered.

52. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Customised Functions Data can be validated as it is entered.

53. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Customised Functions Data can be validated as it is entered.

54. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Customised Functions MvCIS makes complex tasks simple.

55. MvCIS - Forbes Hawkins – Copyright © 2004 Museum Victoria Forbes Hawkins Collection Systems Developer Museum Victoria - Melbourne, Australia Museum Victoria Collection Inventory System KE EMu data access for handheld computers. fhawkins@museum.vic.gov.au