Alabama 21st Century Community Learning Centers

Alabama 21st Century Community Learning Centers
Request for Application (RFA) Instructional Guidelines Fiscal Year 2020

Alabama State Department of Education
Joslyn Reddick- Education Administrator/Federal Programs Yolonda Averett- 21stCCLC State Coordinator Julie Harrington- 21st CCLC Milanda Dean- 21st CCLC Jannique Ellis- Administrative Assistant Technical Advisors Dr. Phyllis French Ted Glover Donna Goodwin Sherry Calvert Contractual Services of Auburn University – Lynn Patrick Linda Dean Chris Groocia Paul Morin Linda Williams

Training Agenda and Objectives
Grant Application overview Upon completion of this training, participants will be able to: Understand the purpose of the 21st CCLC grant Understand the components of the grant application Complete the application process Submit all required corresponding documentation

Point of Clarification
This presentation has an extensive amount of verbiage. Each point will not be elaborated in great detail throughout the training. However, since the PowerPoint will be posted for instructional purposes, the wording is necessary.

Additional Points of Clarification
Any reference to an LEA (Local Education Agency) refers to a K-12 School district. Any reference to a CBO (Community-based Organization) or FBO (Faith-based Organization) refers to any eligible organization outside of an LEA ie. Universities, municipalities, etc. Authorized Representative refers to the head of any entity that is not an LEA. Fiscal Agency is the organization that manages the financial business of the grant. If you copy and paste from a Microsoft Word document into eGAP make sure you backspace to the last letter to clear up extra spaces. Then return to the beginning and make sure the information didn’t copy twice.

Important Dates to Remember
April 19, 2019-RFA Powerpoint and eGAP PowerPoint Training Released

Important Dates to Remember
April 26, 2019 – Letters of Intent due to the ALSDE for LEAs and non-LEAs May 6, Formal RFA Release June 21, 2019 – Application due date All potential applicants must submit a Letter of Intent by April 26th or they can not submit a grant application. All potential applicants must attend a training and signed in.

Purpose of the 21st CCLC Grant (As defined by USDOE Legislation)
The 21st Century Community Learning Program (CCLC) is a U.S. Department of Education program For the creation of Community Learning Centers which provide academic enrichment to assist at-risk students attending socio- economically challenged or lower performing schools to meet State and local standards in core subject areas

Purpose of the 21st CCLC Grant (Continued)
To ensure high quality, expanded learning opportunities which occur outside of regular school hours for children in a safe and sound educational environment. Before School After School Weekend Summer Holiday breaks Services must be focused on Academic Enrichment, Family Involvement, and Science, Technology, Engineering and Math (STEM) and Service Learning Define STEM

Eligible Applicants Any public or private organization is eligible to apply. Examples of agencies and organizations include, but are not limited to the following: Schools/School Districts (LEAs) Community-based organizations(CBOs) Faith-based organizations (FBOs) Non-profit agencies City or county government agencies Institutions of higher education For profit corporations If you are not a school or school district you must collaborate with a school or school district in order to write for a grant.

Target Population Applicants who will primarily serve students who attend schools with a high concentration of impoverished students, as defined by a poverty percentage of 40% or greater, determined by school enrollment or the participating attendance area. (Refer to the numbers provided in the eGAP System.) Entities that serve at-risk students (academic, social or behavioral needs) Pre-Kindergarten to Twelfth grade, who attend schools with a high concentration of students from low-income families. Free to reduced lunch used to determine poverty %’s

Application Review and Selection Process
Phase 1- Submission of Application by Grantees (June 21, 2019) Phase 2- Reader Review and Scoring (July/August) Phase 3- Notification of Awards (August 2019)

Measurements of Effectiveness
Applicants must conduct a needs assessment based on a thorough analysis of objective data pertaining to the population intended to be served – both in the school and community – regarding the need for out-of-school programming and activities. If awarded funding, grantees must develop systems to ensure the ongoing assessment of programmatic school and community needs. In accordance with the USDOE, EDGAR and the OMB Super Circulars the Measurements of Effectiveness must govern a recipients’ use and implementation of federal awards. MOE drive the purpose of the grant

Applicants must develop goals and measurable objectives that directly relate to identified needs; impact regular school and student success; improve regular school day attendance and behavior; and implement academic enrichment to enhance student educational achievement In accordance with the USDOE, EDGAR and the OMB Circulars the Measurement of Effectiveness must govern a recipients’ use and implementation of federal awards. MOE drive the purpose of the grant

Applicants must demonstrate the use of evidence-based research (please refer to Appendix A) which provides evidence that the program, strategies, or activities will help students meet the state and local academic achievement standards and accomplish the projected goals and objectives of the project.

If awarded funding, grantees must ensure the periodic evaluation of the program's achievement toward its stated goals and objectives. The results of each evaluation must then be used to refine, improve, and strengthen the program, and to refine the performance measures. *These four Measurements must guide the development of an applicant’s proposal.

Staffing Qualifications
Applicants must provide a narrative of the program's organizational and staffing structure. The narrative should describe in detail the roles, job descriptions, responsibilities, qualifications/certifications, and proposed number of staff for the program. Possible staff positions are listed below. Please note that many times a program coordinator or site director completes several of these duties.

Staff Descriptions Program Director - Administrative Position
Site Coordinator - Administrative Position EZ Reports - Administrative Position (often completed by either the Program Director or Site Coordinator)

Staff Descriptions Bookkeeper / CSFO - Administrative Position
Lead Teacher – Non-Administrative Position Teacher - Non-Administrative Position Assistant Teacher - Non-Administrative Position Student Assistant - Non-Administrative Position - High School and College Students Volunteer – A volunteer is defined as any person who provides a service for the 21st CCLC program and is not compensated for that service. A volunteer may provide services such as tutoring, art, dance, life skills, etc. To work with students independently, volunteers must be 21 years of age or older. Describe how the 21st CCLC program will be staffed to achieve both the program and administrative duties. Discuss staff qualifications, certifications and experience, and how these support the program goals and objectives. If applicable, explain which tasks will be completed by applicant staff versus contractors. Applicants must disclose all familial relationships in their staff and contractors working with the 21st CCLC program. Describe the plan to recruit, hire and train any new staff needed for the program. Also, describe in detail how the program will use and manage qualified persons to serve as volunteers.

Points to Ponder Does your application:
identify the required staff members listed above? include the appropriate staff to support the administrative obligations of the program? include the appropriate staff, both in numbers and qualifications, is included for the proposed activities? include 21st CCLC program organizational charts in the attachments?

Competitive Priorities
Joint Co-Applicants submitting a Joint Co-Applicant proposal A joint submission is an application that clearly demonstrates the collaboration and cooperation between a local LEA and a community organization. The collaboration outlined in the application must include detailed information regarding partnership management, programmatic collaboration, and fiscal collaboration and cooperation. (i.e. Narrative, Project Design, Services, Management, Assessment, etc.) Additionally, applicants must demonstrate the strength and quality of the proposed collaboration throughout the entire grant application. Both the co-applicant and partner relationships should include material in-kind contribution to the program and these contributions should be clearly demonstrated in the content of the application.

Additional Details Detailed and explicit instructions regarding the specifications and parameters are clearly detailed in the RFA. All administration, operations, programmatic management, etc. must be collaboratively intertwined.

Additional Competitive Priorities
Summer School initiatives to assist with the alleviation of “summer learning loss,” additional competitive priority points may be awarded.

Applicants proposing to operate a program focusing on high school students must meet the following criteria This application will serve high school students in grades 9-12 ONLY. For unit schools K-12, the application MUST only serve students in grades 9-12 to qualify for the competitive priority points

COUNTIES WITHOUT CURRENT 21ST CCLC PROGRAMS

SCHOOLS IN IMPROVEMENT In order to qualify for priority points in this area, targeted schools must be identified by the ALSDE as Comprehensive Support and Improvement School or an Additional Targeted Support and Improvement School Comprehensive Support and Improvement School Additional Targeted Support and Improvement School **Please note, this information may be obtained from Local Education Agencies (School Districts)

In the process of being updated.

Renewability Section 4204(j) of the ESSA notes that a state may, but is not required, to renew a subgrant provided under this part to an eligible entity, based on the eligible entity’s performance during the preceding subgrant period. While Alabama does consider subgrant performance during the preceding year as a part of the Continuation Award during the three-year award period, Alabama 21st CCLC does not offer Renewability as allowed under the ESSA.

Program Income Program income is any gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance (2 CFR §200.80). At this time, the Alabama 21st CCLC program does not offer Program Income as allowed under the ESSA.

Expanded Learning Program
Section 4204(a) of the ESSA defines Expanded Learning Program (ELP) activities as enrichment and engaging academic activities that are included as part of a program that provides students at least 300 additional program hours before, during, or after the traditional school day and supplements, but does not supplant regular school day requirements. States receiving 21st CCLC funds may, but are not required, to support ELP activities. The Alabama 21st CCLC program does not offer ELP activities as allowed under the ESSA.

Proper Use of Funds Once funding is awarded to eligible applicants, allocations must be used in the manner consistent with all requirements of federal and state statutes. Funds must be used only to supplement (increase) and not supplant (replace) any federal, state, or local funds available to support allowable activities under the 21st CCLC program. A few examples of allowable operational expenses for the implementation of a 21st CCLC Program are as follows: Personnel and personnel benefits Staff development and training Academic enrichment activities Classroom materials, supplies, and equipment Subcontractors, consultants, and evaluators

Improper Uses of Funds Examples of how funds may not be used are as follows: Pre-Award costs (For example, a grant writer) Entertainment, refreshments, snacks (food) Purchase of facilities or vehicles Capital improvements ** Allowable and non-allowable expenses for federal programs are addressed in the Education Department General Administrative Regulations (EDGAR) at .

Required Hours of Operation
Applicants must list the total number of weeks the program will be in operation throughout the year, the days per week, the days per year, and the daily operational hours. (The ALSDE’s expectation is that if the school is in session, the Out-of-School program should be as well.) In accordance with studies cited in the 21st CCLC Non-regulatory Guidance, the ALSDE requires elementary schools (or 21st CCLC sites that serve elementary Grades K-6) to be open five days per week, for a minimum of ten contact hours, Monday-Friday, for the entire regular school year. If the 21st CCLC site serves middle school and/or high school students for a minimum of six contact hours, the site should be open at least three to five days per week. During the summer, a site may be opened four or more days per week(Monday-Thursday) as long as a minimum of twenty contact hours are met. Sites can operate more than twenty hours if they desire. Operation during school holidays, weekends, summer, and other school breaks is a local decision, recognizing that desired results are directly related to the amount of contact time with students. Allowances will be permissible for the first year, to give the NEW grantees (THOSE WHO HAVE NEVER HAD A GRANT) time to be fully operational. If this is a new grant, but you have had a previous grant.....things should just continue on. emphasize Elementary 5 days and the school year/ Middle (7 and up ) can be 3 -5.

21st CCLC Funding Grants are awarded in amounts ranging from $50,000 to $200,000 per year for each of three years, if continued federal funding permits. The SDE always reserves the right to award amounts less than that which is requested based on the results of the review and scoring process. As stated in the RFA, $1500 per pupil is a reasonable starting point when calculating expenses to help determine the amount requested. All applications are reviewed and scored according to the efficacy of their program demonstrated through the answers to each component/section of the RFA. Directly related to the proposed number of students to be served…. The Wallace Foundation (wallacefoundation.org) provides a useful tool for the calculation of what it costs per student to operate a program Must be REALISTIC numbers and expectations – Emphasize!!! (Especially true for HS!) Look at what you served in the past. Example- 40 students x 1500 = $60, students x 1500 = $120, students x 1500= $150,000. ALSDE wants to serve more children.

Required Forms Form 1-Intent to Apply-signed and submitted by April 26, 2019 Form 2- Cover Page-completed with all required signatures Form 3-Assurances-each item initialed and form signed by required persons Form 4-Partnership Agreement-completed with required signatures Form 5-Contract/MOU-Required only if submitting joint application

Required Forms-cont. Form 6-Superintendent/Principal Support-one completed and signed for each school being served. Form 7-Budget Summary-completed Form 8-Budget Expenditure-completed Form 9- Staff Summary-completed Form 10-Academic Year Budget Line Item Chart-completed Form 11-Summer Program Budget Line Item Chart-completed Form 12- Administrative Cost Worksheet Form 13-Timeline

Please be advised- Only one grant proposal to serve the students of a particular school(s) may be submitted. If more than one proposal to serve the same school(s) is submitted, none of the proposals will proceed to the reading process.

Please be advised – Non – compliance of submission requirements
Failure to address all RFA components Not submitting all required related forms and documentation Applications not meeting the minimum qualifying score requirement of 188 points out of 234 points will not be eligible to receive funding, even if the priority points cause the application to reach the minimum qualifying score Failure to attend a live Onsite Training – as specified in the RFA will result in the Application not being read!!! Please make sure you sign in!!

Application Deadline Friday, June 21, 2019 Applications must be electronically submitted through the ALSDE eGAP System, no later than Friday, June 21, :00 PM(CST) Remember! The local LEA chain of command must be fully considered prior to submission. Additionally, CBOs and FBOs must observe their own internal controls prior to submission. Please Note: No hard copies, faxes or s will be accepted....nor any proposal submitted beyond the time stamp due date. Regrettably applications have been turned away in previous years due to tardiness REMEMBER! Be aware of time constraints with the local approval process! NO EXCEPTIONS Do not wait until the last minute to submit. You could have issues that could be resolved earlier in the week but you are too late.

21st Century Grant Regional Training April 2019

What is the Healthy Wellness Initiative (HWI) ?
What is the Healthy Wellness Initiative? How does it relate to the afterschool programs – 21st Century Grantees and Dependant care providers? This is a collaboration between the Dept of Ed and the Health Dept-Nutrition and Physical Activity section. We help provide various resources to the grantees.

HWI provides to 21st Century Grantees….
Newsletter, s, and website Presentations Staff in-services Student activities Parent programs Education materials Survey We can provide: the newsletter comes out 3 times a year. We help host state wide trainings and some regional conferences. Working on bringing in a national speaker (Dr. Gail Gorke- Play with Purpose) in July to do 4 regional trainings. Educational materials are made available through s, on the HWI website, and at the trainings. A survey is conducted at trainings like this one to help us know how to help you. We have great graphic artist at Public Health and they help create a lot of the materials we provide. I have brought some items with me today – Animals stay active, so should you; MyPlate, enjoying local foods; A MyPlate poster and a Lets Move poster.

HWI Newsletter – Alabamapublichealth.gov, A-Z
Select H – Healthy Wellness Initiative How many of you have actually looked at our news letter or been to our website?

2018 Afterschool Program Survey
About 75 providers participated Majority of the programs had between students attending About 20 programs did not have, or weren’t aware of students with disabilities enrolled 24 programs had 1-5 students with disabilities 22 programs had 6-20 students with disabilities Results of Afterschool Program Survey 2018 We did a survey last year for 21st Century grantees about a number of things. Around 75 individuals returned the survey. Some of the things we learned were –

Top training requests Healthy nutrition/snacks for kids
More knowledge on programs Variety of activities for all ages Evidence based curriculum We did a survey last year for 21st Century grantees about a number of things. Around 75 individuals returned the survey. Some of the things we learned were -

Inclusion in Afterschool health promotion programs
Why be inclusive? It benefits both your program and students with disabilities. It is needed! 1 in 5 American Adults has a disability and 1 in 3 Alabamians What is it? Disability Inclusion – including people with disabilities in everyday activities and encouraging them to have roles similar to their peers who do not have a disability Increasing physical activity is part of a national & state effort to reverse the trends of youth physical inactivity and childhood obesity. Children and youth with disabilities are often not fully included in these efforts, yet often experience even greater rates of physical inactivity and obesity. Research shows that youth with disabilities have lower participation rates in out of school time activities.

Common types of Disability
Vision Movement Thinking Remembering Communicating Hearing Mental health Social relationships “There is no greater disability in society, than the inability to see a person as more.” Robert M. Hensel Although “people with disabilities” sometimes refers to a single population, this is actually a diverse group of people with a wide range of needs. Two people with the same type of disability can be affected in very different ways. Some disabilities may be hidden or not easy to see. “There is no greater disability in society, than the inability to see a person as more (than their disability). ”

Evidence Based After- school Curriculum
Catch Kids Club – physical activity and nutrition SPARK – physical activity So what curriculum are available for afterschool programs? What can be easily included and isn’t a ton of work for the providers? The HWI at the Health Department works with both Catch Kids Club and SPARK. Show boxes and manuals. We have brought in national CKC trainers in the past and we are looking at doing that again for regional trainings. Our office staff also does smaller trainings on the materials for a group of programs in an area.

Inclusion in Afterschool health promotion programs
HWI can provide on-site training for curriculum adaptations for both SPARK and CATCH Kids Club There are cards in both SPARK and CKC that has information on how to make the activities inclusive. Often the prompts for making an activity inclusive and be helpful to all students. Being mindful of students with disabilities can help with how we interact with all our students.

Nutrition & Food Guides References
The two recommended nutrition guidelines to use for creating or choosing a nutrition or health lesson plan for your children are the USDA’s MyPlate and the current Dietary Guidelines for Americans 2015 – 2020, 8th edition . A couple of the materials I have today relate to MyPlate.

Nutrition Education matters
Teaches what is healthy or unhealthy to eat Reduces fast-food Consumption Increases fruit and vegetable Intake Encourages physical activity Teaches the Difference Between Healthy and Unhealthy Many children cannot differentiate between healthy and unhealthy foods. Showing kids pictures of healthy foods versus unhealthy foods is an important way to help them understand what food they should be eating

Example of CKC Activity

Snacks: CKC Label Lesson
Objectives: Identify nutrition information on food labels Determine what are healthy snack foods Materials: Nutrition Facts Labels handout – 4 for each station/group Watch or Stopwatch Pen or pencil (1 per group) Rank these Foods handout (1 per group)

Snacks – Food Labels- Fat, Fiber & Salt
Teacher’s Note – Grades 5-8 Before teaching this, lessons are taught on… “An Amazing Substance Called Fiber” A snack food with 2 or more grams/serving is a good source of fiber Daily fiber recommendation for young people – “age + 5”, your age + 5 AND “Low-Salt Snacking” ¾ teaspoon of salt has 1,500 milligrams of sodium Maximum healthy amount for people your age From the CKC book – Lesson for 5-8 graders. Prior teaching on fiber and low salt

Salt A combination of two minerals - sodium and chloride
Assists with the function of nerves and muscles Helps to keep the right balance of fluids in your body Daily requirement 2,300 mg for most adults; kids, older African American and those with a family history of heart disease & stroke need 1,500 mg. Salty Six- processed meats, pizza and pasta sauces, bread, soup, salt seasonings, and chicken Table salt is a combination of two minerals - sodium and chloride Your body needs some sodium to work properly. It helps with the function of nerves and muscles. It also helps to keep the right balance of fluids in your body. Your kidneys control how much sodium is in your body. If you have too much and your kidneys can't get rid it, sodium builds up in your blood. This can lead to high blood pressure. High blood pressure can lead to other health problems. The Dietary Guidelines for Americans recommend no more than 2,300 mg of sodium (about 1 teaspoon of table salt) per day for people of 14 years and older. For people with hypertension or elevated risk for cardiovascular disease, sodium intake of less than 1500 mg per day is optimal. 1. Processed meats. These tasty cuts are the primary source of sodium in the American diet. 2.Pizza and pasta sauces. The low-sodium product choices for your favorite homemade pizza and pasta dishes are expanding all of the time. 3.Bread. Some bread types—for example, one pita—can pack up to 300 mg of sodium. Also, one bagel contains almost 500 milligrams of salt. Your best bet is to find your favorite whole grain version. 4.Soup. Although convenient, canned soups are loaded with salt. Many people opt to eliminate canned soups from their diet altogether. Instead, they prepare a big pot of homemade soup to pack for lunch or to have on-hand for a quick dinner. Or, look for low sodium options. 5.Salt seasonings. Rather than relying on salt for flavoring dishes, why not experiment with herbs and spices? Mrs. Dash spices are all sodium free! 6.Chicken. How could a chicken breast be naughty? Some brands inject a sodium solution into the meat to enhance the flavor.

Saturated Fat Olive oil and canola oil are healthy fats
Eating too much can lead to chronic disease & health problems Daily recommended amount is 20 grams or less

How much saturated fat is in the fried apple pie?
What is the maximum amount of sodium for a day? How much sodium is in the pie? How much fiber is in pie? Is this a healthy snack? Do this as an extra activity if time allows. Press key to get questions one at a time. How much saturated fat is in the fried apple pie? This is more than half the total amount for a day. What is the maximum amount of sodium for a day? 1500 mg How much is in the pie? 1/3 the max amount How much fiber in pie? Kids 9-13 should have about 14-18 gm fiber/day Is this a healthy snack?

Rank These Foods 1. The object is to review 4 Nutrition Facts labels and rank from healthiest to least healthy based on fat, sodium and fiber. 2. At each station, a different team member reads aloud the amounts. The team recorder writes them down. (All members march in place while information is recorded.) 3. At my signal, your team will fast walk one complete lap, pass up the station where you just were, and stop at the next station. 4. After visiting all four stations, teams will rank foods. Food Label Stations Cone

Fast Food Fried Cheese Sticks
Nutrition Facts Serving Size = 1 serving (154 gm) Servings/Container = 1 Amount per Serving Calories = 382 % Daily Value Total fat 19 g 29% Sat fat 11 g 55% Trans fat 0.5 g Cholesterol 50 mg 17% Sodium mg 54% Total Carb. 35 g 12% Dietary Fiber 0 g 0% Sugars 5 g Protein 20 g

Microwave Ham-and-Cheese Stuffed Sandwich
Nutrition Facts Serving Size = 1 sandwich (130 gm) Servings/Container = 1 Amount per Serving Calories = 313 % Daily Value Total fat 12 g 18% Sat fat g 23% Trans fat 0.2 g Cholesterol 30 mg 10% Sodium mg 30% Total Carb. 40 g 13% Dietary Fiber 2 g 8% Sugars g Protein 12 g

Fast Food Nachos Nutrition Facts
Serving Size = 1 Serving (99 gm) Servings/Container = 1 Amount per Serving Calories = 320 % Daily Value Total fat 19 g 29% Sat fat g 23% Trans fat 0.5 g Cholesterol 0 mg 0% Sodium mg 22% Total Carb. 33 g 11% Dietary Fiber 2 g 8% Sugars 3 g Protein 5 g

Non-Fat Fruit Filled Granola Bar
Nutrition Facts Serving Size = 1 Bar (28 gm) Servings/Container = 1 Amount per Serving Calories = 97 % Daily Value Total fat 0.2 g 0% Sat fat 0 g 0% Trans fat 0 g Cholesterol 0 mg 0% Sodium 2 mg 0% Total Carb. 22 g 8% Dietary Fiber 2 g 8% Sugars 16 g Protein 2 g

Contact Us for Assistance
Linda Jennings, HWI Lead Molly Killman, NPA Director Davia D. Adams, HWI Newsletter Laurie Eldridge-Auffant, Disability

Application Components
eGAP Test Site

Do NOT be overwhelmed. Simply address each component thoroughly and completely.
Remember, this will take planning and time. DO NOT wait until the last minute. Questions from the PowerPoint may be ed to us using the information on the last page. You may also call. RFA PowerPoint and eGAP Powerpoint, this PowerPoint will be housed in the eGAP Document Library at egrants.alsde.edu, the ALSDE website at under Federal Programs, and the ALACN website.

Getting EGAP Access Current CBO Grantees-Can use your same login information. If there are changes to any of the three persons in the approval chain, your CBO eGAP manager can enroll new users and delete persons who will no longer be users. New CBOs-From your Letters of Intent, Joslyn Reddick will place your parent organization into the system and issue them a Parent Organization Code. An with the information will be sent to the person on the Letter of Intent with the organization’s code. After your Approval Chain form is received, persons whose names are contained in the approval chain will receive an from with a link to create a username and password. You can then access the system to begin your grant application.

Getting EGAP Access Current LEA Grantees-Can use your same login information. If there are changes to any of the three persons in the approval chain, your CSFO or superintendent can enroll new users and delete persons who will no longer be users. New LEA Grantees-Your LEA’s CSFO or Superintendent can give you access to the eGAP system.

Hardware/Internet Specifications
Up-to-date computer hardware Internet Explorer, Firefox, or Google Chrome

Logging into eGAP

Session Timeout If the system is inactive after 60 minutes, it will time out.

Funding Applications Page
The application year is defaulted to the current fiscal year which is Click on the dropdown list and change the year to 2020.

Click on 21st Century Application Link

Draft Started

Draft Started Confirmation

Add Grant Application If you are applying for multiple sites, you cannot add additional sites until you have completed the application for your first site. You will return to this page (Add Grant Application) in eGAP after you have completed the Related Documents Page. Then you can add the next site.

Add Grant Application

Add Grant Application Site Name
This is not a person’s name nor the LEAs name. This is the name of the 21st Century site. Name of the LEA or CBO. Generated in eGAP. Note: If you are a former grantee and are applying for a new grant, you cannot use the former site name. You must create a new and unique site name.

Creating Center Codes LEAs Must be short and simple
No Special characters or spaces Cannot use the Parent Organization Code i.e. your LEAs cost center code as part of your center code Do not use your school’s cost center code as part of your center code If you were a previous grantee who rolled off of the grant cycle, you cannot use the old center code. You must create a new and unique code. CBOs, FBOs, etc. Cannot use the Parent Organization Code i.e. the code issued to your CBO by Joslyn Reddick. You will need to identify a number if you choose to use it in your code.

Examples of Appropriate Center Codes
Butterfly Center Site Name + year Butterfly2020 Site initials + Year BC114 If applying for multiple sites BCsite1 BCsite2 or BC01 BC02

Inappropriate site codes
Name + Cost Center Code ALSDE Afterschool STEM Center 0114 Too long Contains spaces Initial + Cost Center Code + grant +school name ALSDE049-21cc-ALSDE STEM Center Special characters Spaces Site name + Cost Center Code ALSDEAfterschool114 Site name initials + Cost Center code AASC114

Creating Center Code

Edit and Delete Site If you click delete, it will delete everything! Only use this function if it is absolutely necessary.

Delete

Save and Go/Cookie Trail

Budget

Budget Save and Go

Input Budget To add figures to your budget, click on the space under the appropriate function and object. Delete the 0.00 by clicking on the x beside it. Put in the amount you want budgeted for that function and object. When you put in the budget for the site(s), it will automatically roll up top the district’s/parent organization’s budget.

Save and Go

Application Details

Application Details - continued

Related Documents For CBOs only. In these slots,
LEAs will upload a word Document which says N/A.

Draft Status Completed
Once you click status complete, you cannot add another grant application.

Approval Chain

CSFO/Accountant/Authorized Rep Approval

CSFO/Accountant/Authorized Rep Confirmation

Superintendent/Executive Director/Authorized Representative Assurances

Assurances

Superintendent/Executive Director/Authorized Representative Assurances

Assurances Confirmation

Save and Go

Superintendent/Executive Director Approval
Due by 5:00 p.m. on June 21, 2019

ALSDE Specialist Approval

Dependent Care Schools that currently have a Dependent Care grant, can apply for the 21st CCCLC grant. If awarded, the LEA will have to make a decision between Dependent Care and 21st CCLC funds.

Final Thoughts

Additional questions and assistance may be obtained by contacting Yolonda Averett Joslyn Reddick Julie Harrington Dr. Milanda Dean Jannique Ellis or

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