1. Common S8/G8 Funding Execution Methods
SECTION I. ADMINISTRATIVE DATA
All Course Masters/POIs Including This Lesson: NA
Task(s) Taught(*) or Supported: NA
Reinforced Task(s): NA
Knowledge: NA
Skill: NA
Administrative/ Academic Hours: 50 mins
Instructor Action Hours: 60 mins
Test Lesson(s): NA
Prerequisite Lesson(s): NA
Training Material Classification: Security Level: This course/lesson will present information that has a Security Classification of: U - Unclassified.
Foreign Disclosure Restrictions: FD1. This training product has been reviewed by the training developers in coordination with the FMB/SSI/Fort
students from all approved countries without restrictions.
Jackson, SC foreign disclosure officer. This training product can be used to instruct international military
References: FM 1-06: Financial Management Operations.
Student Study Assignment: All students must review training schedule and scan for all reading assignments and all regulations in advance.
Facilitator should be prepared to add relevant experience to assist in learning.
Instructor Requirements: Facilitator must review lesson plan material and associated multi-media one day prior to the actual date of instruction.
interruption or emergency.
be alert to the needs of the learners and assist as necessary. Must be prepared to take over class in the event of an
Support Personnel Requirements: Assistant Instructors: All lesson plans material must be reviewed one day prior instruction. Assistant Instructors will
Additional Support Personnel Requirements: None
Equipment Required for Instruction: Standard FMS Classroom Equipment
Materials Required:
references and technical manuals will be provided by the Schoolhouse.
Each primary instructor should possess a lesson plan, slide deck, course handouts, and practical exercise, All required
Instructor Materials:
Students should possess standard classroom supplies, course handouts, practical exercises,. all required references
Student Materials:
and technical manuals will be provided by the Schoolhouse.
Classroom, Training Area, and Range Requirements: Classroom, Multipurpose, 1200 Square Feet, 30 Students
Ammunition Requirements: None
lesson and identified reference material.
Instructional Guidance/ Conduct of Lesson NOTE: Before presenting this lesson, instructors must thoroughly prepare by studying this
Proponent Lesson Plan Approvals: Reid Bonig, Approver, 15 Jan 2019
Method of Instruction: Conference/Discussion
Section II. Introduction: Today we are going to review common S8/G8 Funding Execution Methods
Instructor to Student Ratio: 1:16
Time of Instruction: 5 mins
Media: Small or Large Group Instruction
Instr Type (I:S Ratio): Military - ICH (1:25) (Every instructor must meet the qualification standards
Mode of Delivery: Resident Instruction
Method of Instruction: Discussion (Small or Large Group)
Time of Instruction: 5 mins
established in AR 350-1, AR ,TR , TR and the proponent school instructor certification program.)

2. Terminal Learning Objective
ACTION: Identify Common S8/G8 Funding Execution Methods
CONDITIONS: FM Leaders in a classroom environment using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion
STANDARD: With at least 80% accuracy, students must demonstrate proficiency during the following learning activities:
Understand common funding execution methods to include: GCSS-A; Fuel; Class VIII Medical; Field Ordering Officer/Paying Agent FOO/PA; Transportation Account Code; Defense Travel System; Government Travel Charge Card; Contracts; Military Interdepartmental Purchase Request; Government Purchase Card; Exercises; Acquisition Cross Servicing Agreement, Emergency Leave
Show Slide #2: Terminal Learning Objective
ACTION: Identify Common S8/G8 Funding Execution Methods
CONDITIONS: FM Leaders in a classroom environment using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion
STANDARD: With at least 80% accuracy, students must demonstrate proficiency during the following learning activities:
Understand common funding execution methods to include: GCSS-A; Fuel; Class VIII Medical; Field Ordering Officer/Paying Agent FOO/PA; Transportation Account Code; Defense Travel System; Government Travel Charge Card; Contracts; Military Interdepartmental Purchase Request; Government Purchase Card; Exercises; Acquisition Cross Servicing Agreement, Emergency Leave
Facilitator’s Note: Throughout this lesson, solicit from learners the challenges they experienced in the current operational environment (OE) and what they did to resolve them. Encourage learners to apply at least 1 of the 8 critical variables: physical environment, political stability of the state, sociological demographics, infrastructure, military capabilities, information, time, and economics.
Safety Requirements: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 DELIBERATE RISK ASSESSMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low - Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight
Spaces in Classroom, and Influenza Assessment: Low Controls: Primary Facilitator (PF) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing learners/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all learners are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily. Leader Actions: Detailed in-brief covering all aspects of safety to include daily classroom inspections, spills cleaned immediately, emergency exit plans, leader checks, hygiene procedures, and weekly safety briefings.
Environmental Considerations: NOTE: Instructor should conduct a risk assessment to include environmental considerations IAW the current environmental considerations publication, and ensure students are briefed on hazards and control measures. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: Learners will take the S8 Exam during the ______ module . Learners must score 80% or higher and International officers must score 70% or higher. Also, Learners will be assessed using “Go” or “No Go” on their knowledge and execution of S8 activities during the Capstone Exercise.
Instructional Lead-In: It is imperative to have the base knowledge of how S8s get requirements for their units.

3. How do I Buy ____? Show Slide #3: How do I Buy ____?
Is it Authorized?
Apply for ONS
G3 FORCEMOD helps develop and submit ONS
Unit Develops Requirements and cost estimate
Unit Determines if it is authorized by MTOE/CTA/ONS/AR/FM No
Yes
Standard NSN Item
Non- NSN
<$3.5k
Services <2.5k
IT Related
$0-$25K
Service Contract
$2.5k-$249k
$3.5k-$25k
Is it Funded?
Apply for Funding
(UFR)
Non-NSN
$25-100k
Commercial off the Shelf Product >$5k
100K-249k
>250K
>$250k
GCSS-A
GPC
GSA
MIPR
DARB
CARB
>$25K
MICC
Cost Dependent
(See Non-NSN)
Approved By S4/XO
ITAS Waiver
DARB/CARB packets are
sent to the S4 Shop for
routing to DIV G4
G3 confirms requirement meets capability gap
G4 confirms requirement is authorized
DARB/ CARB / ERIS
G8 confirms fund availability
Show Slide #3: How do I Buy ____?
Replace G staff with S staff when applicable
ONS = Operational Needs Statement (FORCEMOD Officer)
UFR = Unfunded Requirement
DARB/CARB = Division (D) CORPS (C) Acquisition Review Board
ITAS = Information Technology Approval System
ERIS= Emerging Requirements Information Sheet – if the CORPS Acquisition Review Board validates requirement but does not have funding they will tell DIV to request funding from FORSCOM via the ERIS – The DIV G8 handles all ERIS processing

4. GCSS-A: Global Combat Support System - Army
What is it?: An Enterprise Resource Planning (ERP) tool to integrate the ordering and payment of supply across various classes.
Who in my formation work with it?: S4, SPO, Maintenance Warrants, S8, CO XOs
Why should I care about it?: This is the most efficient way for a unit to show demand and procure necessary items. However, it is also the easiest way to burn through a BDE Budget without proper oversight!
How can I leverage it?: Put in place best practices to prioritize spending, getting the right part for the right mission and enhance my unit’s overall readiness.
Need Identified By PLT
CO Supply Consolidation
BN Approval
BDE XO Approval
Order in ZPARK
Pass Release Strategy
What can I do to best utilize ZPARK:
Educate all users, Commanders, and decision makers
Create a unit SOP for approval, ordering, and purchasing
Review the ESR against the ZPARK on a daily basis
Personally Engage
REQUISITION
Show Slide #4: GCSS-A: Global Combat Support System - Army
What is it: the system that replaces SARSS, PBUSE, and SAMS-E
Why should I care about it: G-Army is the only way for the unit to execute supply and maintenance requisitions; one fat finger can break your BDE budget i.e. 800K worth of paper towels
Bottom Left:
Trooper determines the Company needs pens and rubber bands
CO XO Validates requirements
Submits list to BN/SQDN XO
BN S4 reviews the list to ensure C-B-T not exceeding Budget Allocation and is within regulations
Once Validated, BN XO approves on Memorandum with Signature
Sent to BDE XO for Approval and Verification.
BDE XO and BDE S8 Verify request and availability of Funds
Approved List is Sent down to BN/SQDN Level to input orders into ZPARK
BDE S8 receives Approved PR numbers from BN
Orders are “Posted” in ZPARK by S8
C-B-T Receives ordered items
REQUIREMENT
Prepared by CPT Brent Wadas, (910) ,
As of 07 FEB 2017

5. Fuel
BN S4 role:
Manages BN’s fuel program
Signs for fuel keys from Fort Bragg LRC Fuel section
Maintains accountability of fuel keys
Verifies fuel usage reports to ensure auditability
BDE S8 role:
Facilitates maintenance of financial accounts that are linked to the fuel keys
Obtains/prepares financial reports that show class III usage
SUST BDE role:
Consolidates Divisional reports on a monthly basis
Provides fuel/support guidance to subordinate units
How to Obtain Fuel Keys
BN S4 submits MFR, DA 1687, & DD577 to LRC POC
LRC authorizes fuel point to issue fuel keys
Fuel Point issues fuel keys to the BN S4
Show Slide #5: Fuel
General:
Each BN has its own fuel key financial data that is generally linked to BN HHC’s cost center in GFEBS
Fuel reports are published monthly by Fort Bragg’s LRC fuel section
All BDE’s fuel is typically reported under one BDE’s DODAAC
LRC normally issues 7 keys per BN
Prepared by CPT Vitaliy Plokhovskyy (VP), (910) ,
As of 10 FEB 2017

6. Class VIII – Medical How to Order Class VIII BDE S8 role:
Funds medical ordering account
Helps BDE MEDOPS in generating annual class VIII budget
Prepares financial reports that show class VIII spending
Establishes a financial account for class VIII spending
Typically done during the 1st fiscal month of the year
BDE MEDOPS Role:
Prepares annual budget for class VIII
Executes class VIII portion of the budget
Establishes an ordering account with US Army Medical Materiel Agency (USAMMA)
How to Order Class VIII
BDE MEDOPS establishes an ordering account with USAMMA
USAMMA creates a WBS with info provided by the S8
S8 funds WBS
MEDOPS is able to order
Show Slide #6: Class VIII – Medical
Prepared by CPT Vitaliy Plokhovskyy (VP), (910) ,
As of 10 FEB 2017

7. Field Ordering Officer / Paying Agent
Bottom Line: Without trained and certified FOO’s / PA’s; the deploying unit’s commander loses a valuable asset for sustained contingency operations.
Field Ordering Officer (FOO): Responsible for executing micro-purchases. Trained by the MICC. Uses SF-44’s (Booklet issued by MICC)
Pay Agent: Carries cash and pays vendors according to FOO’s SF-44. Trained by Disbursing Agent (FMSU) and is issued cash by FMSU.
Recommend 3 of each per Battalion. High risk to rely on 1 PAX to carry all of the cash.
Ensure that FOO/PA are trained and packets are submitted to FMSU prior to alerts
Include FOO/PA inspections during SAV’s.
Ensure GRB+1 units front load FOO/PA during alerts to allow issuance of SF-44 / Cash.
Supporting Document:
FOO/PA Smartbook
(Double click icon)
Battalion
Appoints PA/FOO (3x EA)
Sends personnel to receive training from FMSU / MICC
Builds initial PR&C shell
Brigade
S8 Ensures packets are complete and transmitted to FMSU/MICC
Submits completed PR&C to FMSU during N HOUR sequence
Front loads PA/FOO’s and ensures linkup with FMSU at IIA
FMSU/MICC
Certifies PA/FOO’s by conducting training
Cash / SF-44 handover at IIA
Show Slide #7: Field Ordering Officer / Paying Agent
What it is: The Army relies on contracts for equipment, supplies, and services. Most contracts are not million- or multi-million-dollar programs that receive multiple levels of review. Most procurements are small “micro-purchases” units use to
meet one-time, immediate needs. FOO’s and PA’s give the ability for a commander to conduct these transactions during expeditionary operations.
Paying agents make specific payments. The disbursing officer within a supporting financial management (FM) unit appoints Soldiers to the position of paying agent. Each paying agent is under the exclusive supervision of the disbursing officer in all matters concerning custody and disposition of funds advanced to the paying agent.
FOO’s negotiate with vendors for goods and/or services to meet the needs of the requiring activity, and the paying agents make the payment to the vendor, then safeguard and account for cash and/or payment documents
Why should I care about this: Gives Commanders the ability to utilize cash to meet emergency needs. Commanders establish and use FOOs to make over-the-counter purchases in amounts up to the micro-purchase threshold (check with your supporting contracting office to find out the FOO purchase threshold).
How can I leverage it: During expeditionary operations in rural areas, local vendors may not have access to cashless payment systems (AKA CREDIT CARDS/ WIRE TRANSFERS). Cash is the most liquid form of currency that can be utilized to procure services and needed material.
N+2
Brief from G8 to S8
N+ 4
PR Completed by S8, FM Detachments receive PR&C
N+5
FMSU Set at IIA with cash on hand (LMTV MILVAN NE CORNER)
N+6
FMSU issues cash / SF-44 as PA/FOO’s receive ammunition

8. Transportation Account Code Request Process
What is it?: TAC are used in the shipping and transportation process to link movement authority, funding approval, and accounting data for shipments of cargo and personal property in the Defense Transportation System (DTS). DTR, Part II, Appendix V, and the Appendix V attachments. This guidance and direction applies to the Military Departments and Services, the Joint Chiefs of Staff (JCS), and Defense Agencies.
Who in my formation work with it?: S8, S4
Why should I care about it?: TACs are the primary means of paying for transportation of cargo and equipment.
How can I leverage it?: Plan early, the sooner the request gets to G4 DTO the cheaper your trans bill; if you request last minute you will pay double
References: DTR, Part II, Appendix V, and the Appendix V attachments
Unit needs to ship goods or equipment
Units coordinate with the Installation Transportation Office or the Division Transportation Office to receive a cost estimate/DD1149
Unit POC completes a Funds Verification & Use Authorization Form (DA G44 (D))
S4 POC reviews packet for approval, packet is forwarded to the G4 for processing. If no issues G4 forwards FVUAto G8 for funding.
G8 allocates a TAC to the FVUA then returns the FUVA to G4 DTO
G4 DTO returns the FVUA to the requesting unit.
Show Slide #8: Transportation Account Code Request Process
What is it: Transportation Account Codes (TAC) consists of four-position alphanumeric code. The first position identifies the sponsoring Military Shipper Service, DoD/non-DoD Agency, or contractor. TAC are used in the shipping and transportation process to link movement authority, funding approval, and accounting data for shipments of cargo and personal property in the Defense Transportation System (DTS). The United States Transportation Command (USTRANSCOM) administers general policies, instructions, and guides. Guidance and direction on the use of TACs is contained in DTR, Part II, Appendix V, and the Appendix V attachments. This guidance and direction applies to the Military Departments and Services, the Joint Chiefs of Staff (JCS), and Defense Agencies.
Who owns it: The DAG4 owns the sourcing of all Transportation Accounting Codes. However, the BCT S4 is responsible for submitting Funds Verification and Use Authorization form to the Division Transportation Office or the Division Budgeting Office. The Division Transportation Office will verify the FVUA has been submitted correctly, then submit to the Division Budgeting Office to be processed. The Division Budgeting Office will process and validate the request and allocate a TAC against the request and return the request to either the unit directly or the Division Transportation Office who will then return the approved FVUA back to the requesting unit S4.
Why should I care about this: Transportation Accounting Codes is the primary means of allocating money towards transportation requirements.
References: Guidance and direction on the use of TACs is contained in DTR, Part II, Appendix V, and the Appendix V attachments.
Required Documents
Prepared by MAJ Michael Wallet, (910) ,
As of 07 FEB 2017

9. Defense Travel System (DTS)
What is it?: Fully integrated, automated, end-to-end travel management system that enables DoD travelers to create authorizations (TDY travel orders), prepare reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) vendor
Who in my formation works with it?: All Military and DoD Civilians are required to use DTS for all official travel with the exceptions of PCS and TCS travel
Why should I care about it?: Only authorized source to book and be reimbursed for Official Travel
How can I leverage it?: The Division Travel Office located in Gavin Hall will provide assistance and training to BDE and BN representatives as required. Utilize the recommended 3 reviewers and 2 approvers per BN to alleviate the wait time for approvals
TRAVELER CREATES AUTHORIZATION
CTO RESERVES TRANSPORTATION, LODGING AND RENTAL CAR AS REQUIRED
ROUTING LIST OFFICIAL APPROVES AUTHORIZATION
FUNIDNG SET ASIDE FOR TRAVELER IN ACCOUNTING SYSTEM
TRAVELER ATTENDS AND RETURNS FROM TRAVEL
Show Slide #9: Defense Travel System (DTS)
What is it: DTS is used to build authorizations which are a start to finish plan for their trip. Once the service member builds the authorization and its approved it creates a 1610 for them to take with them while TDY. Once the service member returns from TDY they have to file a voucher. The voucher allows them to add or delete any final changes on their TDY so they get paid correctly. Once it is signed and approved the service member will get paid. The government Travel Charge Card is the supposed to be used for all TDY travel to cover expenses. Service members can go thru the battalion S4’s to apply for GTCC’s. You can use DTS to make a payment on the GTC to pay it off. GTCC’s are supposed to only be activated when the service member is on a TDY status.
Who owns it: All service members have access to DTS and are able to apply for a GTCC. Once the service member builds an authorization they have a routing chain with a list of reviewers and approvers. The reviewers and approvers are usually at Battalion and Brigade level.
Why should I care about this: The only way to pay for someone going TDY now is thru DTS.
How can I leverage it: The reports that are able to be pulled can track everything including un-submitted vouchers, declined authorizations, how much is owed on a GTCC, how many days the GTCC is late. We can pull statements and see what payments have been made and where they are using their GTCC’s at.
TRAVELER CREATES VOUCHER WITHIN 5 DAYS OF TRIP RETURN
PAYMENT(S) MADE TO TRAVELER AND GTCC AS APPROPRIATE
ACCOUNTING SYSTEM OBLIGATES FUNDS
ROUTING LIST OFFICIAL APPROVES VOUCHER
POCs:
DTS Helpdesk, DIV G8, S8’s, S4’s
Prepared by DTS Help Desk (910) ,
As of 15 FEB 2017

10. GOVERNMENT TRAVEL CREDIT CARD (GTCC)
Government Travel Charge Card Program (GTCC)
What is it?: The Government Travel Charge Card Program (GTCC) provides travelers with a safe, effective, convenient, and commercially available method to pay for expenses associated with official travel
Who in my formation work with it?: Use of the travel card is mandated for all Service Members and DoD Civilians by the Travel And Transportation Reform act of 1998.
Why should I care about it?: Only authorized source to book and be reimbursed for Official Travel
How can I leverage it?: The BDE and BN AOPC’s will be able to better assist the travelers and command teams with ensuring each traveler’s card is turned on for the period required, in the correct status and ensuring the command teams receive periodic reports of the individuals that are not paying the GTCC in a timely manner
GOVERNMENT TRAVEL CREDIT CARD (GTCC)
TRAVELER AND AOPC COMPLETE APPLICATION TO RECEIVE GTCC
TRAVELER AND ODTA ADD GTCC NUMBER INTO DTS
A/OPC ENSURES CARD IN ACTIVATED BEFORE TRAVEL
Show Slide #10: Government Travel Charge Card Program (GTCC)
AOPC TURNS OFF TRAVELERS CARD UNTIL NEXT REQUIRED USE
TRAVELER ENSURES “SPLIT DISBURSMENT” OCCURS WHEN SELTTELING DTS SO GTCC IS PAID OFF AFTER TRAVEL COMPLETE
TRAVELER UTILIZED GTCC FOR OFFICIAL EXPENSES WHILE ON OFFICIAL TRAVEL
Link to GTCC Information/ Travel And Transportation Reform act of 1998.
GTCC Training:

11. Contracting Officer (KO)
Bottom Line: The KO is a Tenant Unit Contracting Office assigned to the Installation. Creates contracts based on unit requirements. Falls under a Contracting Support Brigade and MICC.
Does: - Serves as the only party responsible to obligate funds on behalf of the US Government - Advises and educates the Command Team on business and contracting matters (Business Advisor) - Accepts requirement packages from units to source through the proper channels - Advises units how to properly prepare and optimize the package for contracting action - Follows laws and regulations that if broken, can end careers and send the KO to jail - Sources what the unit needs, not necessarily what it wants, to accomplish the mission - Competes requirements to get the best price for the Government based on unit needs - Works with the Contracting Officer’s Representative (COR) to ensure contract performance standards
Does not: - Develop or write requirements for units - Create contracts for items that are sourced through the Army system - Oversee or have visibility on contracts written by higher level agencies - Supervise the Contractor or their employees - Supervise the COR - Award contracts to the Contractor of choice (Sole Source) unless thoroughly (legally) justified - Pay the Contractor - Bend or break rules on behalf of the CMD due to urgency, lack of planning or desire - Cut corners in the requirement package - “Make it happen” or “Make it go away”
Show Slide #11: Contracting Officer (KO)

12. Military Intradepartmental Purchase Order (MIPR) thru DLA Troop Support Program
What is it?: A DLA program, which serves as alternate procurement vehicle for variety of purchases (tents, commo equipment, weapon racks, fork lifts, parachute liners, ECUs, etc.). Funded through GFEBS.
Who in my formation works with it?: BN/BDE S4s have ordering accounts and BDE S8 serves as FOPOC (Finance Office Point of Contract).
Why should I care about it?:
Gives ability to procure items not available through Army’s usual supply channels
Streamlines contracting, which is easy to fund and execute
NSNs items often available faster than through GCSS-Army
How can I leverage it?:
Another way to execute funding and support the mission
S DLA Unit S DLA DLA/Unit
Request Quote
DLA obtains quotes from 6 primary DLA vendors
Lowest bid confirmed by unit
S8 funds MIPR and forwards to DLA
DLA accepts MIPR
Delivery
Show Slide #12: Military Intradepartmental Purchase Order (MIPR) thru DLA Troop Support Program
What is it: DLA’s Special Operational Equipment (SOE) Tailored Logistic Support Program (TLSP) has been designed by the Construction and Equipment Directorate of the DLA Troop Support to provide responsive, high quality products at fair and reasonable prices. This is accomplished by promoting competition between qualified vendors for commercial items. All MIPR are funded through GFEBS. Scope includes:
Survival Gear and Equipment Kits
Tactical Equipment
Personal Protection Equipment
Protective Eyewear and Vision Enhancing Equipment
Thermal Protection Equipment
Communication Devices (such as walkie-talkies, two-way radios, etc.)
Compressors and Air Purification Systems
Lifesaving/Search and Rescue Equipment
Air Crew Support and Flight Deck Safety Items
Protective Gear, Miscellaneous Apparel, Clothing and Textiles
Load Carrying Equipment (vests, backpack systems, trunk lockers, etc.)
Lethality Support Items (slings, holsters, straps, fasteners, reflective belts, etc.)
Who owns it: Unit BN/BDE S4s may have multiple ordering accounts setup with the DLA TLS program. Once registration file is submitted to DLA (15min) they will respond within 24-48hr assigning an account to a specific individual. BDE S8 serves as the Finance Office Point of Contract (FOPOC) for all BDE orders and funds all MIPRs. Once registration is complete, unit may immediately begin using the TLS program and request quotes for variety of items they may require.
Why should I care about this: TLS program is an excellent way to procure things that are not available through the normal supply channels. There is no need to create a contract, which is a very lengthy process… Bids are done by DLA and customers receives quotes within weeks. Through this program, you may get what you need faster than through GCSS-Army.
How can I leverage it: MIPR through DLA TLS program gives unit another way to execute funding and obtain needed items.
Smart Art: This outlines the basic process of completing a MIPR through DLA after registration is complete. The first 5 steps could be completed under 3 weeks. The final step will depend on availability of product from the vendor. Special rules apply to tents and related equipment as these orders do not have to go through the bidding process. Once unit has a quote from one of the DLA’s 6 prime vendors, S8 may fund it and S4 may the MIPR to DLA for acceptance and execution.
Registrations should be ed to
Orders should be ed to
1 day weeks day days weeks months
* Tents and related equipment does not require bidding by all 6 vendors. MIPR may be funded and sent to DLA based on a quote obtained directly from one of the vendors.
Prepared by CPT Vitaliy Plokhovskyy (VP), (910) ,
As of 10 FEB 2017

13. Government Purchase Card (GPC)
Bottom Line: The GPC is a credit card to allow micro-purchases for mission essential items by appointed and trained personnel on behalf of a unit.
- Requires training for a Cardholder, Billing Official and Alternate Billing Official (All three must be involved and appointed, or GPC is suspended) - Monthly certification by Cardholder and Billing Official required to authorize payments online after billing cycle ends on the 20th of each month - Cardholders within three (3) business days - Billing Officials within five (5) business days - Cardholder is the only person authorized to order, obligate funds and/or use the GPC - GPC requires funding prior to use, certified by RM - Used as the form of payment on some contracts - No repetitive purchases; if recurring, must contract - No split purchases - Unauthorized Commitment (UAC) if rules violated - Subject to audits and reviews to stay current
- WHEN IN DOUBT, CALL THE GPC OFFICE FIRST - $3,500 purchase limit for supplies - $2,500 purchase limit for services - $2,000 purchase limit for construction - $25,000 purchase limit for supplies if sourced from a GSA vendor with GPC office authorization - No service incidental to the supply allowed, such as installation, maintenance, etc. - Must use mandatory sources first - All GPC purchases are Tax Exempt Training Card for Non-Governmental Training - $25,000 purchase limit for commercial off the shelf (COTS) training for military members only - No military specific training (SHARP, EO, etc.)
Show Slide #13: Government Purchase Card (GPC)

14. FORSCOM FUNDED EXERCISES
What is it?: These events are centrally funded by FORSCOM (CTC Rotations, WARFIGHTER or FORSCOM Directed EDRE)
Who in my formation work with it?: Command teams at BDE and BN, Plans & Ops at DIV, BDE and BN levels.
Why should I care about it?: Commanders and Planners better understand process of funding for exercises
How can I leverage it?: The Field Budget Estimate is the driving force behind funding. Being as detailed as possible for all participants in exercise will ensure no funding short fall
Division receives funding based on Prepared Unit listing
Planners at DIV and BDE prepare detailed Field Budget Estimate, is Funding Adequate?
Submit to G8
Requestors submit requirements(Contracts, GPC, TDY, Trans) to G8 for funding
G8 ensures requirements are funded in timely manner
YES
Planners Submit FBE to FC G3 showing shortfall/G8 submit ERIS requesting additional funding NO
WHAT IS FUNDED?
- BUS TRANS FOR ALL NOT TLE PARTICIPANTS (OC & OPFOR INCLUDED) WITHIN 18HRS DRIVING (FC )
- TRANS OF EQUIPMENT TO AND FROM EXERCISE FOR ALL NON TLE UNITS
- LIFE SUPPORT AT EXERCISE
- LTP FOR EXERCISE (INCLUDING DTS)
Show Slide #14: FORSCOM Funded Exercises
What is it: DTS is used to build authorizations which are a start to finish plan for their trip. Once the service member builds the authorization and its approved it creates a 1610 for them to take with them while TDY. Once the service member returns from TDY they have to file a voucher. The voucher allows them to add or delete any final changes on their TDY so they get paid correctly. Once it is signed and approved the service member will get paid. The government Travel Charge Card is the supposed to be used for all TDY travel to cover expenses. Service members can go thru the battalion S4’s to apply for GTCC’s. You can use DTS to make a payment on the GTC to pay it off. GTCC’s are supposed to only be activated when the service member is on a TDY status.
Who owns it: All service members have access to DTS and are able to apply for a GTCC. Once the service member builds an authorization they have a routing chain with a list of reviewers and approvers. The reviewers and approvers are usually at Battalion and Brigade level.
Why should I care about this: The only way to pay for someone going TDY now is thru DTS.
How can I leverage it: The reports that are able to be pulled can track everything including un-submitted vouchers, declined authorizations, how much is owed on a GTCC, how many days the GTCC is late. We can pull statements and see what payments have been made and where they are using their GTCC’s at.
WHAT IS NOT FUNDED?
Prepared by MAJ Michael Wallet, (910) ,
As of 15 FEB 2017

15. Acquisition Cross Service Agreement
What is it?: Legal authority for you to provide or receive logistical service/support from a foreign country.
Who in my formation works with it?: BN/BDE S4s and S3s (planners – interop) only used for exercises
Why should I care about it?: US law prohibits buying, selling, giving, and loaning support to another country without legal authority, ACSA statute provides authority IAW 10 U.S.C. Sections 2341 through 2350
How can I leverage it?: Reduce costs to you or allies by utilizing logistics already established instead of shipping logistics, or paying for new logistics
ACSA – ‘The Roots’: “Agreement.” International agreement between the US DoD and foreign military or defense establishment, facilitating the exchange of Logistics Support, Supplies and Services (LSSS) between the “Parties.” Implementing Arrangement (IA): - ‘The Branches’ supplemental international agreement negotiated to specify implementation of an ACSA for special situations. Previously, a general document that accompanied older MLSA’s & ACSAs. ACSA Order/ Mutual Logistics Support (MLS) Order – ‘The Leaves’: When signed by authorized POCs of both parties, it obligates the exchange of LSSS for cash, Replacement-In-Kind (RIK), or Equal Value Exchange (EVE). AGATRS creates this SF1-3a Order Form.
Show Slide #15: Acquisition Cross Service Agreement
What is it: An agreement between the United States agrees to provide Logistics Support, Supplies and Services to the military of another nation or organization. These agreements are reciprocal in nature, meaning something is always provided
What: “Authority” granted to US military to acquire, sell exchange (to include loan/lease) of logistical support, supplies and services from or to designated international organizations (NATO and its subsidiary bodies) and certain foreign countries.
-Most commonly military to military transactions
-Currently trying to negotiate first ever ACSA with the United Nations – so can also be done with international organizations
Does not financially or politically commit either party to provide any particular support
ACSA One Stop Shop
The Process:
Prepared by MAJ Michael Wallet, (910) ,
As of 10 FEB 2017

16. Line of Accounting Creation and Preparation
Emergency Leave
What is it?: OCONUS Soldier’s Emergency Leave is funded with Brigade Funding
Who in my formation works with it?: BN/BDE S1s and S8s
Why should I care about it?: Emergency Leave is a time sensitive funding action and can constitute a significant portion of a Brigade’s Budget
How can I leverage it?: Control the program carefully by briefing S1 personnel on their roles and responsibilities to prevent unobligated disbursements to commercial flight carriers
Line of Accounting Creation and Preparation
G8/S G8/S Unit S1
Creates LOA using FMZ1 in GFEBS
Provides LOA to BDE and BN S1s
Records Prepositioned LOAs for Use
(Must Request More After Use)
Show Slide #16: Emergency Leave
Red Cross Unit Staff Duty Commander BDE/BN S Travel Office Commercial Carrier S8
Sends Red Cross Message to Unit Staff Duty
Notifies Commander
Confirms Red Cross Message, In Loco Parentis, Contacts S1
Applies LOA to DA31,
Sends DA31 to Travel Office
Books flight using LOA
Charges LOA for flight and sends invoice to travel office
Adjusts FMZ1 based on the actual cost of the flight

17. Practical Exercise Create a Miscellaneous Obligation Non-PPA FMZ1
GFEBS TED:
Utilize the “Create a Misc. Obligation Non-PPA FMZ1” in GFEBS Job Aids to complete this transaction
Reference GFEBS Battle Drill #08
Show Slide #17: Practical Exercise

18. Check on Learning
Q1: This entity sources what the unit needs to accomplish the mission
A1: Contracting Officer
True/False
Q2: Split purchases can be made using a GPC.
A2: False
Show Slide #18: Check on Learning 39

19. Summary
Show Slide #19: Summary 26

20. Questions?
Show Slide #20: Questions 41

21. Terminal Learning Objective
ACTION: Identify Common S8/G8 Funding Execution Methods
CONDITIONS: FM Leaders in a classroom environment using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion
STANDARD: With at least 80% accuracy, students must demonstrate proficiency during the following learning activities:
Understand common funding execution methods to include: GCSS-A; Fuel; Class VIII Medical; Field Ordering Officer/Paying Agent FOO/PA; Transportation Account Code; Defense Travel System; Government Travel Charge Card; Contracts; Military Interdepartmental Purchase Request; Government Purchase Card; Exercises; Acquisition Cross Servicing Agreement, Emergency Leave
Show Slide #21: Terminal Learning Objective
ACTION: Identify Common S8/G8 Funding Execution Methods
CONDITIONS: FM Leaders in a classroom environment using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion
STANDARD: With at least 80% accuracy, students must demonstrate proficiency during the following learning activities: