1. Conducting Market Engagement
Negotiate Agreements
Implementation planning
Review Responses
& Supplier Short list
Issue & Track RFI/RFP
Draft RFI/ITO
Define requirements
~ weeks
1 - 4 weeks
2 - 4 weeks
~2 weeks
Engage Procurement
Define Requirements in
Scope of Work
Determine Sourcing Strategy
Build RFI/ITO
Develop Evaluation
Matrix
Stakeholder signoff of
RFI/RFP & Evaluation
Respond to Queries
Manage Receipt of
RFI/ITO Responses
Issue RFI/RFP
Review and Evaluate
Responses
Shortlist Respondents
Recommendation &
Stakeholder Signoff
Advise Respondents
of Outcome
Market Analysis
Ongoing Vendor
Management
The above diagram provides an indication of the timeframe to undertake a market engagement exercise (tender). Procurement will manage Stakeholder Engagement throughout each phase. The process is designed to ensure the University’s requirements are explored to make an informed decision.