1. EFFECTIVE COMMUNICATION
NSPDK, INC.
76th EASTERN REGIONAL CONFERENCE
SHERATON BUCKS COUNTY HOTEL
LANGHORNE, PA
RHO CHAPTER, HOST
Presented by:
Cheryl Calicott-Trawick
Eastern Regional Epistoleus
April 22, 2016

2. EPISTOLEUS
DUTIES
The Epistoleus shall receive and share the correspondence of the Chapter and shall answer all correspondence as directed by the Basileus.
She shall refer the necessary correspondence to the appropriate officers or committees of the chapter.
She shall notify the members of all meetings at the request of the Basileus.
She shall prepare the ballot slips for the election of officers during an election year.
She shall revise, compile, and circulate the Chapter Directory, not later than November 1st of each Sororal year, or bi-annually.
She shall perform such other duties, as the chapter shall authorize.
Speak to Reg’l Responsibilitie as directed by the R.D Messages sent to Basilei with expectation that Chapter Members will be notified. 3. Discuss the process for compiling the Reg’l Directory and how Circular 1s and 2s, moving forward will facilitate the process.

3. TYPES OF ELECTRONIC COMMUNICATIONS
WRITTEN NOTIFICATIONS
INSTANT MESSAGING
SOCIAL NETWORKS, Chapter Websites, Regional FB Page, REMIND, Schoology, etc.
VOICE MESSAGING
1. Written notifications include: electronic mail, Internet Web sites, letters, proposals, telegrams, faxes, postcards, contracts, advertisements, brochures, and news releases 2. Using IMs

4. DO’S & DONT’S

5. Make sure your e-mail includes a courteous greeting and closing
Make sure your includes a courteous greeting and closing. Helps to make your not seem demanding or terse.
Address your contact with the appropriate level of formality and make sure you spell their name correctly.
Use spell check- s with typos are simply not taken as seriously.
Make sure you are including all relevant details or information necessary to understand your request or point of view.
Be sure your virus, adware and spyware programs are up to date and include scanning of your s and attachments both incoming and outgoing.
Always include a brief subject.

6. Keep emails brief and to the point. Large documents should be sent
as attachments
Don’t hesitate to say thank you, how are you, or appreciate your help!
9. Always end your s with “Thank you,” ” Sisterly,” “ Sororally, “
something.
When sending to a group, list addresses in the Bcc: field.
11. Finally, Type unto others as you would have them type unto you.

7. LISTS/GROUPS

8. SEND EMAILS EASIER WITH EMAIL MAILING LISTS:
Obtain s of all Sorors in your chapter
Enter s into your contacts list
Group your contacts into a category /group
Give category a name ( Krinon Club, Alpha Chapter, etc.)
Create a Google Group for your chapter’s addresses

9. WRITTEN NOTIFICATIONS
Should be sent out in a timely manner (two weeks)
Post Cards, letters, notes
INSTANT MESSAGING
AIM
YAHOO MESSENGER
WINDOWS LIVE MESSENGER
REMIND

10. VOICE MESSAGE
NOTIFICATIONS

11. CALLING POST
TEXT MESSAGING
ONE CALL NOW
CALL-EM-ALL

12. CALLING POST VOICE BOOST ATTENDANCE MEETING REMINDERS
SCHEDULE CHANGE NOTIFICATION
ANNOUNCE IMPORTANT NEWS
NO SIGN-UP FEE
NO SUBSCRIPTION FEE
EVERYONE RECEIVES THE EXACT SAME MESSAGE
NOW INCLUDES TEXT AND MESSAGING

13. TEXT MESSAGES REACHES SORORS WITH CELL-PHONES TEXT MESSAGES ALERT YOU
CAN BE READ AND SAVED

14. ONE CALL NOW FREE CONFERENCE CALL FACEBOOK
VOICE, TEXT, & WITH ONE CLICK OR CALL
FREE CONFERENCE CALL
ONLY NEED AN
AVAILABLE 24/7
DIAL-IN NUMBER & MEETING ID
TELECONFERENCE UP TO 1,000 CALLERS
FACEBOOK
SOCIAL NETWORKING SERVICE THAT CONNECTS PEOPLE WITH FRIENDS, GROUPS, AND OTHER THAT ARE AROUND THEM

15. COMMUNICATE! COMMUNICATE!
REMINDERS
EFFECTIVE COMMUNICATION CAN DETERMINE THE SUCCESS OF YOUR GROUP
COMMUNICATION UNITES GROUPS AND OFTEN PRODUCES A MORE HARMONIOUS CLIMATE
CLEAR AND EFFECTIVE COMMUNICATION
ENSURES THAT EVERYONE IS INFORMED AND ON THE SAME PAGE
COMMUNICATE! COMMUNICATE!