1. Integration - an introduction
© EIT, Author Gay Robertson, 2017

2. Why use different applications?
Word is used to produce documents which contain text
Excel is used to produce worksheets and charts based on numbers and calculations
Access is used to store facts as tables or queries and produce these facts as reports
Publisher is used to produce newsletters etc
FrontPage is used for Web pages
PowerPoint is used to produce electronic presentations
CorelDraw is used to produce graphic art work
MYOB is used to store accounting data for an organisation

3. What does integration mean?
Creating a chart from Excel numerical data - making a copy of the chart and putting it into a Word report where it could be refined to suit the document (or into a Powerpoint presentation or into a Publisher newsletter or into a Web page etc etc)

4. Refine to suit the document

5. Updating data using a Data form in an Access database and using the updated database as your data source for a mail merge

6. Using data produced by an Access query
To let all the younger patients know about an event using Publisher merge

7. Inserting a graphic file eg a Company logo, into an Excel worksheet then changing eg row heights or style of graphic to ensure that a professional standard of presentation is reached

8. Finding a Website and copying some data from it
Putting the copied data into a document, formatting the data and re-organising the data so that the presentation is professional looking

9. Using Paint to create a graphic and then putting the graphic into Word, Excel, Database
Refining the graphic to suit the intent

10. Creating a publication for management using data from all applications - then changing font and styles to ensure that a professional standard of presentation is reached

11. Integration is the sharing of data created in different applications without the need to re-enter it
It is the combining of parts into a whole eg combining a Graphic created in Paint, a Word document, an Excel spreadsheet and data from an Access database
If it exists, then it can be integrated

12. There is always a ‘source’ document which contains the original information
There is also a ‘target’ or ‘destination’ document which will display the data from the ‘source’ document with some editing eg changed, re-organised, re-formatted, revised

13. Generally the word processed document will be the ‘target’ document or ‘destination’ document and the ‘source’ documents will be the spreadsheet or database

14. Linking copied data
Note: if linking a chart you must use Paste Special, NOT the Paste options
A link is formed between the source document (eg Excel, Access) and the target document (eg Word)
The link will allow you to edit the source document from within the target document BUT if you want the editing saved, remember to save the changes in the SOURCE document
The link will allow you to edit the source document directly and when you open the target document, you will be asked if you want to update the links

15. Select text or data to be copied, Ctrl + C
Move to where text or data is to be copied to Click on down arrow Choose Paste Special Choose Paste Link Choose Microsoft Excel Chart Object

16. When you double click on a linked object you will go to the source file
OR when you right click on a linked object you will see this menu

17. This is what you pasted:
If you have double clicked, you can then change the source document eg edit the data
Now save the changes to the source
And the target should also have changed – if not right click and choose Update Link

18. Okay, let’s go use the workbook You could also look at this video Simon Sez IT on importing data to Access 2016 Run time 15 mins