1. How to share an event in MAVEN
Massachusetts Department of Public Health Bureau of Infectious Disease, Prevention,
Response, and Services
How to share an event in MAVEN
Local Boards of Health
2011 (11.0)

2. Useful MAVEN icons to know
Print out information
Create Contacts
Sharing Events
Searches
Edit Personal Information ( Notification)
Workflows (Gears=Work)

3. Icon looks like two hands shaking
Share a Case
Icon looks like two hands shaking

4. One example scenario for sharing
Brookline PHN finds out her Brookline event works at Sam’s Sandwich Place in Bedford, MA. The nurse can share the event with Bedford BOH who is online and using MAVEN to allow them to enter data into event/case
View Only Full vs Limited – variables restricted based on roles permissions- everyone has same access level.
Limited sharing – makes your sharing role a 3 even if you have a role setting of 5
TB is the only program that has a role access of anything higher than a 3

5. First - open an event
Once the event is open on the dashboard click on the handshake icon
New window opens and you need to decide:
Which type of sharing to use
Who to share the case with
Decide if you want to allow the event to be shared by the person you are sharing the event with (delegation)

6. Sharing Events/Cases in MAVEN
When you want to share an event with another town/entity click on the sharing cases icon.
New Window
Opens
View Only Full vs Limited – variables restricted based on roles permissions- everyone has same access level.
Limited sharing – makes your sharing role a 3 even if you have a role setting of 5
TB is the only program that has a role access of anything higher than a 3

7. Share a Case
Once you make your choices then click on the Save button and your choices are saved and displayed in the Share box

8. 1. Share a Case – View only limited
View Only Limited – can not edit event properties (reopen the case)

9. 2. Share a Case – View only full
View Only Full - can not edit event properties (reopen the case)

10. 3. Share a Case – View & Updated Limited
View & Update Limited

11. 4. Share a Case – View & Update Full

12. Workflows for Sharing Cases
Workflows will tell you cases shared by you and cases shared with you – these are in the training site ONLY at this time – we are verifying that the workflows are correct before we release them to the end users

13. Once sharing is done
You can unshare an event by opening the event and clicking on the icon again
Then click on the unshare event link which closes the electronic window and access to the event

14. Event History Trail
Event History Trail tab will display that the event was shared by Brookline with Bedford BOH

15. Summary of Steps to Share Cases
Search for person and open the event
Click “Sharing Cases” icon (hands shaking) in dashboard
Select “Share Type”
Option 1: View Only Limited - can not edit event properties
Option 2: View Only Full
Option 3: View & Update Limited
Option 4: View & Update Full (RECOMMENDED)
Select user to share case with
Select whether to allow delegation
Click “Save”

16. Any Questions regarding setup and saving should be directed to the account or contact the ISIS help desk at during normal business hours.