1. Double click on the Internet Explorer Icon on your Desktop. This should take you to the Polytechnic of Namibia Intranet Home site or Click on this link. http://mail.polytechnic.edu.na:8080

2. Click on ITS Links

3. Select Personnel from the Login Screen.

4. Type in your Personnel Number and PIN, then click on Login

5. If you forget your PIN: Type in your Personnel Number and Click on the Forget PIN button, your PIN number will be emailed to your Polytechnic email account.

7. If you UNSURE of what your PIN is: Type in your Personnel Number and Click on the REQUEST PIN button, your PIN number will be emailed to your Polytechnic email account.

8. To change Your PIN: Type in your Personnel Number and Current PIN, then click on CHANGE PIN button.

9. Type in Your NEW FIVE DIGIT pin, and retype it to VERIFY, then click on the CHANGE PIN button to save your new PIN.

10. Two options for Personnel iEnabler system are available: Leave Application System Personnel Maintenance

11. Click on the desired option to continue with your Leave Application, Recommend a Leave Application or to view your Personal Details.

12. IF Applying for Leave or, please follow the same procedures as those for normal leave applications.

13.  For Leave Cancellation and Personal history, please go to the Applicant Presentation.  Only HOD’s/Supervisors and other Authorized Personnel have access to the Leave Approval screen.

14. Click on the Leave Routing Number to select the leave application you need to approve.

15. Details displayed on this Page includes the Leave Balance of the Applicant, Date of the Transaction and a replica of the email the Supervisor/HOD received.

16.  Select a “OUTCOME” from the drop down list. To RECOMMEND or APPROVE the leave application, please choose “Web Leave Approved”.  The “STOP Process and Redirect” outcome is only used in case the HOD and HR recommendation levels receives an email from the applicant to cancel the leave application.  The “Web Leave Rejected” outcome is used when the HOD, HR or Vice-Rector rejects the leave application, given a valid reason.

17. To Cancel a Leave Application, select ‘STOP PROCESS and REDIRECT’ from the OUTCOME list. This will effectively stop a leave application and send email notifications to the applicant and the HR department.

18. An example of the Leave Application email the HOD/Supervisor, Hr Department and the Vice-Rector will receive.

19. The HOD/Supervisor can also view his/her Personal Leave History from this option. Please follow the procedures as explained in the Applicants Presentation.

20. Click Here to Select from a list of Leave Types. Then click on “SEARCH” button to display the records for your leave type.

21. Click on any the Links to view a detailed record of the Leave you have taken.

22. A detailed report of Leave “EARNED” or “DEDUCTED” will be displayed on this screen. Please contact the HR Department for further Information concerning this.

23. This facility allows the Line Manager/ HOD to access all Leave Records for the Employees reporting to him/her. The search / query criteria are the same as those of the ‘Personal History’ except that an added option is to query on one specific individual, defining the Personnel Number.

24. Type in the Personnel Number of the employee who’s Leave Record you want to view and then click on “SEARCH”. NOTE: Only records for employee’s who’s leave applications you recommended/approved will be displayed here.

25. Click on the Applicants Number to view his/her individual leave record. This record will only display details of one leave application record and NOT all the applicants leave records at once.

26. Click on “Return To Full List” or on the “BACK button” to return to previous screen.

27. Maintain Leave Hold Leave records may be on hold pending the receipt of a Doctor’s certificate, Death Certificate, Exam Timetable, etc per the rules set up in

28. Type in the STAFF NUMBER of the employee involved and, Click on “SEARCH” button. Note: You may also enter other criteria in related fields.

29. Maintain Leave Hold Depending on whether the Required Documentation were seen by you, you will place the leave on “HOLD” and take of the “INDICATOR” later. The RELEASED leave will now be available for downloading to the standard leave system by the HR Department

30. PERSONNEL MAITENANCE This option allows a person to VIEW, CORRECT or UPDATE Basic Biographical Information as defined by the HR Department Please follow the procedures for the Applicant Presentation.