1. CLARE HANSEN-SHINNERL SR. ASSOCIATE DEAN, ADMINISTRATION & FINANCE SCHOOL OF ENGINEERING CLAREHS@STANFORD.EDU Fly America Act 1

2. Fly America Act: Origins & Key Amendments Instituted in 1974 to require use of U.S. airlines Federal Acquisition Regulations; Subpart 47.4 Applies to federally-funded international travel Includes Canada and Mexico Contractors, sub contractors, and federal employees Some of the Acts provisions remain inflexible E.g. lower cost is not an exception Two key amendments have made Act more flexible Code Sharing Amend. (1991) Open Skies Amend. (2010) … SU not yet ready 2

3. Fly America Act: Compliance Responsibility Travelers and their administrators are responsible for buying tickets in compliance University suggests use of contracted travel agencies to help ensure compliance at point-of-sale (agencies listed on Fingate) ERA needs to know the rules to help travelers / administrators - before tickets are purchased ERA needs to confirm compliance by opening attachment/receipt when reviewing/approving IOUs– after the fact 3

4. Code Share Amendment: Meaning Code sharing occurs when two or more airlines code the same flight as if it was their own The designator code and flight number that prints on the ticket will tell you whether it was coded as a foreign carrier (not allowed) or US carrier (allowed) In other words, to be in compliance the international flight can be on a foreign air carrier (Singapore Airlines, China Airlines, etc.) - provided the designator code / flight # printed on the ticket is coded as operated by the U.S. carrier 4

5. Code Sharing: Ticket Example (Compliant) 5

6. Code Sharing: Ticket Example (Non- Compliant) 6

7. Code Sharing: US Carrier Codes On the right is a list of the most common US Carriers providing service to major cities in Europe, Asia, Africa, Australia and South America If you see one of these codes on an international ticket, it will be in compliance Airtran Airways (FL) Alaska Airlines (AS) American Airlines (AA) Continental Airlines (CO) Delta Airlines (DL) Hawaiian Airlines (HA) JetBlue (B6) United Airlines (UA) US Airways (US) 7

8. Open Skies Amendment: Meaning Stanford / Fingate has not updated its policies/website to allow/explain this, but the Open Skies Amendment is in effect - per Federal Travel Regulation (FTR), Bulletin 11-02 We will need to wait until the SU has a position on this until we use This is a heads up 8

9. Open Skies Amendment: Meaning Open Skies allows use of European Union, Australian, and Swiss carriers To transport federal contractors (still doesnt apply to federal employees) Given bilateral agreements between these governments and US When using an open skies carrier Designator / flight number does not need to be a US carrier Can be LH - Lufthansa, OS - Austrian, etc. 9

10. Fly America: Exceptions There are a limited number of exceptions that allow use of a foreign carrier (beyond code sharing and open skies). Here are some examples: Necessity: No U.S. flag carrier provides service on a particular leg of your trip Medical or safety reasons Required class of service on US carrier is not available US carrier involuntarily reroutes you to a foreign carrier Inconveniences: Use of a U.S. carrier will unreasonably delay your travel time: extends trip by more than 6 hours, extends connection time by 4 or more hours, increases aircraft changes by 2 or more 10

11. Fly America: Exceptions Fingate has a Checklist showing allowable exceptions If an exception is warranted, must submit Certification of Exception (on Fingate) with IOU Questions? Liane Pfeiffer: lpfeiffer@stanford.edu / Disbursementslpfeiffer@stanford.edu Clare Hansen-Shinnerl: clarehs@stanford.edu / SoEclarehs@stanford.edu 11