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University of Arkansas Travel Program

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Presentation on theme: "University of Arkansas Travel Program"— Presentation transcript:

1 University of Arkansas Travel Program

2 State Policy Changes: Recent Changes include: Federal Per Diem
Airfare advance purchase Preferred Seating Bag Fees Travel Advance for lodging Rental Car Contract (Mandatory) Trip optimizer tool available for rental car Mileage rate remains $0.42 per mile, differs from federal reimbursement rate

3 State of Arkansas Travel Card
Business Sponsored Credit Card Vendor: US Bank Extended credit limits available for group travel Administrative Card: Expensing occurs upon monthly billing cycle Traveler T-card: Expensing occurs upon filing of the claim Fraud protection offered Common carrier life insurance, rental insurance, baggage insurance provided

4 Fly America Act Required policy when using federal funds for purchase of international airfare US flag air carrier must be used Guidelines when US-flag carrier is unavailable US Flag Carrier doesn’t operate between service ports US Flag Carrier does operate but waiting period exceeds 15 days, or is inadvisable due to medical/safety reasons Limit by using an available US flag vessel to the farthest interchange point or use a foreign flag vessel nearest to an interchange point with a US Flag Carrier See the US Dept. of State website for further information: or

5 Airfare Primary Supplier: Carlson Wagonlit Travel, Rep. Heather Beard 877/ or (optional contract) Tools Available: Online booking and comparison of various airlines using the Carlson Wagonlit “Get There” booking tool Pre-negotiated discounts and excellent service by primary suppliers Automated tracking of unused credits/vouchers Emergency rebooking services via phone after hours

6 Trusted Traveler Programs
Offered by US Customs and Border Protection Global Entry (flux) (Global Entry) Sentri (US and Canada) Nexus (US and Mexico) Application process can include written application, non-refundable payment, in person interview required Go to for further details University may the cost of application in the event of frequent travel and business expense justification

7 Rental Car The State of Arkansas has a mandatory rental car contract with Enterprise/National Must use this contract unless a car is unavailable in the type/size needed or a Enterprise/National location is not available at the airport Enterprise contract includes to cost of insurance with no deductible Online booking available using billing code Trip optimizer tool and pricing information available at:

8 Contact the Travel Office
Need Help? Contact the Travel Office Karen M Jones Ph: 479/ Carol Wade Rosa Hattabaugh Ph: 479/ Ph: 479/ Shared account: Change background.

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