1. Bursary Management System
GCRA
Bursary Management System

2. Vision To streamline the Bursary Management Process
To create a Mobile App, Website and Desktop program
To automate the registration system
To improve fund management
Communication between students and GCRA

3. Benefits More efficient and effective system Higher security
Accurate fund management
Improved communication making satisfaction greater
Reporting
Higher response rate
Lower labor costs

4. Functions Student: Requesting funds distribution Registering online
Communication between students and GCRA
Account queries
Account Balance reporting
Staff:
Online data capturing
Approvals for fund movements
Detailed reporting
Communication with students

5. Financial Implications
No implications with regards to the development of the services
If system is to be implemented:
Server costs
Web hosting costs
Maintenance and deployment team costs

6. Layout Examples

7. Mobile App Login details Account Contact Register News Logout Widget
Books
Tuition
Lodging
Food
Home
Balance available R E
Save

8. Mobile App Register Name ID Book Surname Save Gender Upload M F Prev
Postal Address
ID Book
Surname
Save
Gender R
Upload M F
Prev
Next V
Home
Contact
Finance
Intellicard
Query
Mentor
Home
Message
Call
Home

9. Website GCRA Staff Access Username Password Login Home Registration
Account
Contact
Approvals
Data input
Reporting
Advertising
News and Information
Advertising

10. Website GCRA Staff Access User Details Jane Doe Logout Home
Registration
Account
Contact
Approvals
Data input
Reporting
Name
Advertising R
Postal Address
Surname R
Gender M F R
ID Book
Upload V R
Prev
Next
Save

11. Website GCRA Staff Access User Details Jane Doe Logout Home
Registration
Account
Contact
Approvals
Data input
Reporting
Books R
Tuition R
Advertising E E
Food R E
Balance Available R
Lodging R E
Save

12. Website GCRA Staff Access User Details Jane Doe Logout Home
Registration
Account
Contact
Approvals
Data input
Reporting
Chat Interface
Advertising
Finance
Intellicard
Query
Mentor
Message
Call
Send

13. Website GCRA Staff Access User Details Jane Doe Logout Home
Registration
Account
Contact
Approvals
Data input
Reporting
Fund Management
Advertising
Jane Doe
Book R to
Food A R Q
John Doe
Available Balance R to
Lodging A R Q
Save

14. Website GCRA Staff Access User Details Jane Doe Logout Home
Registration
Account
Contact
Approvals
Data input
Reporting
Name
Advertising R
Postal Address
Surname R
Gender M F R
ID Book
Upload V
Notes R
Prev
Next
Save

15. Generated report in PDF
Website
Staff Access
GCRA
User Details
Jane Doe
Logout
Home
Registration
Account
Contact
Approvals
Data input
Reporting
Reports
Generated report in PDF
Advertising
Total available funds
Finance statement
Food fund

16. Desktop
GCRA
Advertising
Username
Password
Login

17. Desktop GCRA User Details Jane Doe Logout Contact Approvals Data input
Reporting
Chat Interface
Widget
Finance
Intellicard
Query
Mentor
Message
Call
Send

18. Desktop GCRA User Details Jane Doe Logout Contact Approvals Data input
Reporting
Fund Management
Widget
Jane Doe
Book R to
Food A R Q
John Doe
Available Balance R to
Lodging A R Q
Save

19. Desktop GCRA User Details Jane Doe Logout Contact Approvals Data input
Reporting
Name
Widget R
Postal Address
Surname R
Gender M F R
ID Book
Upload V
Notes R
Prev
Next
Save

20. Generated report in PDF
Desktop
GCRA
User Details
Jane Doe
Logout
Contact
Approvals
Data input
Reporting
Reports
Generated report in PDF
Widget
Total available funds
Finance statement
Food fund

21. Project Plan March - Initial business case
April - Database completion and basic program layout
May - Website Completion
June – Mobile App Completion
July - Desktop completion
August - Project Overview
September – Debugging
October - Final completion

22. Roles & Responsibilities
Sharon:
Project Manager, Business Analyst
Jaklin:
Deputy project manager, Lead Programmer
Milen:
Support programmer, Business Analyst
Jonathan:
Database developer, Mobile App Developer