1. Student GOVERNMENT (SGA) Reimbursement Guidelines

2. BUDGETs Due 10/1 No Budget = No Money
Approval for Fall Budgets will be made at the Oct 1, SGA General Body Mtg.
Spring Budgets are due by February 4, 2019
Sample Budget available upon request

3. REIMBURSEMENT www.ssw.umaryland.edu/sga/important-forms/
Request must be given to SGA Treasurer within 7 days
Drop in SGA mailbox – located on the 2nd floor outside of the Office of Student Services (2W14)
Pick-up is on Monday and Friday afternoons
Requests must include the following:
Original Itemized Receipt
SGA Reimbursement Form
Meeting sign-in sheet – already created for your convenience
Agenda
Food Service Approval Form
Honoraria Form (if applicable)

4. Cont’d www.ssw.umaryland.edu/sga/important-forms/
Funds cannot be used for purchasing alcohol
Gratuities/Tips are NOT covered under this process
Reimbursement process takes 6 weeks for out of pocket payments
Funds are reimbursed through check
If you are on the University Payroll and have Direct Deposit, funds will be remitted to your account
Purchase Orders require 4 weeks advance notice to process, this must include:
Meeting with Ms. Washington 4 weeks in advance for planning an event (other than monthly meetings)
Billing Invoice/Contract with the title of the event
Date/Time/Location of event
Cost for Services/Activity being provided
Federal ID number

5. Food Vendors Payments cannot be made same day! University VISA FOODIFY
Check with vendors to see if they accept before purchase
Can only use with approved vendors (Domino’s, Papa Johns, etc. are NOT approved vendors)
FOODIFY
One Stop Shopping – over 100 vendors!

6. Honoraria v. Paid Speaker
PAID SPEAKERS will ask for money up front!
Requires a Purchase Order (PO)
Speakers willing to provide their time and expertise for free are able to receive Honoraria (a monetary gift)
Checks are mailed 6 weeks after the event
Speakers must include their social security number and print legibly
State Employees (including the University Employees) are exempt from receiving an Honorarium

7. OUTSIDE FUNDING Do you have an idea for an event? USGA Funding
You must attend one of the mandatory funding sessions below to learn more. If you cannot attend one of the three sessions, contact the USGA Treasurer, Rebecca Meyerson at for a private session as soon as possible. Check website for sessions funding-/

8. QUESTIONS?
If you have questions please reach out to: Office of Student Services, Theresa Washington Phone: SGA Treasurer, Danika Girdner Phone: please give your name, group, & phone number when leaving a message, including texts.