1. Basic Guide to Fiscal Management
Alan Lacy
Office of the Provost
July 13, 2017

2. Tips for Fiscal Management
Overview
Funding Sources
Budgetary Planning
Tips for Fiscal Management

3. FYI - Knowing your Acronyms
TLA
AIF
SBC PE IC
PERM
TEMP FY
AVP
FCR
CYA
OMG
TMI

4. Funding Sources General Revenue Accounts Foundation Accounts
Operating
Personnel
Annual Allocations
Incentivized Programs
Foundation Accounts
Endowed Accounts (Restricted)
General Accounts (Unrestricted)
Agency Accounts
Indirects from Grants

5. General Revenue
Operating Budgets (equipment, commodities, travel, contractual, auto, telecom)
Personnel
Faculty and Staff Salaries
Variance (Permanent and Temporary)
Annual Provost Allocations
Instructional Capacity
Summer Salaries
Provost Enhancements
Other Incentivized Programs (ERIP, FCR)

6. Other Funding Sources Foundation Accounts Agency Accounts
Endowed (Restricted)
General (Unrestricted)
Agency Accounts
Indirect funds from grants

7. Budgetary Planning Budget Requests
Tenure Track Positions from AIF
Provost Enhancements (PE)
Permanent Requests (PERM)
Strategic Budgeted Carryover (SBC)
Flows from Unit to College to Provost

8. FY18 Budget Planning REVOLUTIONARY CONCEPT – THE STATE HAS A BUDGET!!
Keep strong and stable enrollments
Recruit, recruit, recruit
Retain, retain, retain
$3.7 million funded for Provost Enhancement (PE).
$707K from Provost budget
$3.0 million from AIF-SBC

9. FY18 Planning (con.) Total FY18 Summer Allocation is $2,785,000
Base allocation $1,855,000
Supplemental Allocation $930,000
Instructional Capacity Allocations
Base Allocation - $4.78 million
Supplemental Allocation - $TBD
47 new searches/4 re-authorizations
Emphasis on Agency Accounts

10. Tips for Fiscal Management
Understand your budget.
Use shadow spreadsheets.
Consult appropriately.
Make appropriate requests.
Be a good steward of resources.
Think about setting the precedent.
Don’t be afraid to ask for help.

11. Uncertain Future – Stay Steady
Understand that some uncertainty is the norm.
Minimize angst in your unit.
Advocate for your unit, but see the greater whole.
Make short term and long term strategic decisions that benefit students.