1. Iowa College Aid Processing System (ICAPS)
Todd Brown

2. Primary Objectives Enhance security of information
Replace and upgrade servers/code structure
Streamline administration and distribution of over $70 million in aid
Combine 10 auxiliary systems into one cohesive system
Implementation of a login management system
Improve data integrity, tracking, and consistency

3. Timeline Overview Process initiated during the summer of 2013
2013 June
2013 Sept.
2013 Oct.
2013 Nov.
2014 Jan
2014 June
2014 July
2014 Nov
2014 Mar
12 Months
2015 July
2016 Oct
2017 Sept
TEC proposal
Board approval to issue RFP
RFP Issued
RFP proposals due
Board approal to award contract
Contract signed: GPBI, INC
Work Begins
User Feedback Group
First live release: FAFSA Completion
Requirements documents finalized
FAFSA & IFAA release for
Release of the grant reporting system

4. Foundational Changes Transition to a login management system
Transition from 5 state-defined reporting terms to 6
New file layout and new download option
Data updates corresponding to the file layout
Increased matching capability on student records
One system
Term 1
Term 2
Term 3
Term 4
Term 5
Term 6
Current
Initial: Oct 15
Final: Dec 1
Jan 2
Feb 15
May 1
Apr 1
June 15
July 31
N/A
June 1
July 15

5. Overview of Functionality

6. Overview of Functionality, cont.

7. Overview of Functionality, cont.

8. Areas of Focus
Increased matching capability could present changes to cumulative grant history
Uploading a CSV file updates only record matches
Two systems available from October 1, 2016 to August, 2017.
Current systems used through the end of
ICAPS live October 1, 2016, for the application cycle

9. Key Future Timelines October 1, 2016 Spring/Summer 2017
FAFSA and IFAA live
Spring/Summer 2017
Training
September 1, 2017
Reporting rosters in ICAPS available for updating
September 1, 2017 – December 1, 2017
On-site training by ICA staff

10. Questions?