1. Digital Assets Matter: Demystifying digital assets management IMAS forum presented by University Digitisation Service, Library and Research Services, ITS 24 November 2011

2. SESSION OVERVIEW Anna Shadbolt – Welcome & Introductions Silvia Paparozzi - The why and how of Optical Character Recognition (OCR) Ben Kreunen - Principles and best practices in the management of digital assets –Including demonstration of Cumulus Andy Tseng - Implementation of Mediaflux for Research Data – Use cases –Peter Cross & Jason Lohrey will lead demonstration of Mediaflux Joe Arthur – Q & A

3. The why and how of Optical Character Recognition (OCR) Silvia Paparozzi, Senior Digitisation Officer University Digitisation Service (UDS)

4. Scanned Image

5. Microsoft Office Tools

7. OCRed Word Document

8. Adobe Acrobat Professional

9. OmniPage

10. White on black background

11. Adobe Acrobat Pro OmniPage

12. Audio Wave File

13. More information University Digitisation Service www.digitisation.unimelb.edu.au/ocr

14. Principles and best practices in the management of digital assets Ben Kreunen, Digitisation Technical Support Officer University Digitisation Service (UDS)

15. Digital Asset Management System

16. DAMS: Introduction Digital Files on a computer/ computer storage device Images, Video, Audio Word, PDF, PowerPoint, Excel Remote files (URLs) Any file containing information/ data Not necessarily a single file!

17. DAMS: Introduction Asset Something of value –Expensive to acquire –Expensive to create –Time consuming to create –Difficult to replace/ irreplaceable –Useful for creating other assets

18. DAMS: Introduction Digital Asset Digital file(s) + Metadata –Descriptive –Provenance –Copyright –Management –etc…

19. Click to edit Master title style Analog Asset Attached metadata

20. IDOrientation Reference Title: Figure Author Orientation

21. Click to edit Master title style Digital Asset Single image file

26. Click to edit Master title style Digital Asset Collection of files

29. DAMS: Introduction Management Perform actions Make decisions: –based on information –guided by standard processes, guidelines, rules

30. DAMS: Introduction System A set of tools to perform actions –Access –Creating derivative files –Cataloguing –Archiving etc… A database consisting of: –Metadata Physical, descriptive, administrative –Predefined, customisable actions –Predefined, customisable workflows –Access control etc…

31. DAMS: Introduction System A set of tools to perform actions –Access –Creating derivative files –Cataloguing –Archiving etc… A database consisting of: –Metadata Physical, descriptive, administrative –Predefined, customisable actions –Predefined, customisable workflows –Access control etc…

32. DAMS: Introduction DAM Builders Integration with external services Integration with external data sources Access DAM from within applications –e.g. InDesign, PowerPoint Watched folders Folder synchronisation Asset editing/ annotation Hugo.arg : http://commons.wikimedia.org/wiki/File:Beaver_dam_on_Smilga.JPG

33. DAMS: Introduction DAM Busters Not just a catalogue/ repository Search is not the only function The GIGO principle applies to metadata Must be integrated into workflows in order to be practical Systems dont manage assets, people do. Bzuk : http://commons.wikimedia.org/wiki/File:Lancaster_VR-A.jpg

34. Access Edit Comment Share Catalogue Archive Metadata Import Export Presentations Publications Video Documents Images Link Search Annotate Workflow

35. Click to edit Master title style Canto Cumulus Feature Flick (including add-ons)

36. Clients Desktop (Java) –Windows –Mac OSX –Linux Web Client/Server Single User Cross Client Server Basic Workgroup Enterprise Feature set activated as purchased Catalogue sizes up to 1Tb Canto Cumulus

37. Cataloguing Automatically catalogue linked files in PowerPoint, Indesign, images in PDF documents Index text in documents for searching Customise metadata field mapping on import Catalogue pages of documents as separate items –PDF, InDesign, PowerPoint, OpenDoc, iWork, Keynote, Outlook Shot boundary determination for videos Catalogue URLs e.g. images on other websites

38. Canto Cumulus Metadata IPTC, EXIF, XMP Customisable fields Write metadata back to assets Templates for bulk application Prefilling

39. Connectivity XML SOAP WSDL Oracle Authentication/ Roles Built-in LDAP AD (Enterprise) Canto Cumulus

40. Asset processing Collect and package assets for specific purposes ZIP, Email, CD preparation Workflow Add comments on asset previews without requiring creator application Live rules-based access controls e.g. approvals, embargo dates Restrict searches, interface display to specific categories Canto Cumulus

41. 3 rd Party Add-ons eCommerce ImageMagick Automated workflows

42. Click to edit Master title style Canto Cumulus Lets play!

43. Q & A Joe Arthur Manager, University Digitisation Service

44. Contacts Dr Andy Tseng Research Services, ITS –Phone: 903 53315 –Email: tsenga@unimelb.edu.au University Digitisation Service –Phone: 834 46161 –Email: digitisation-enquiries@unimelb.edu.audigitisation-enquiries@unimelb.edu.au Anna Shadbolt –Phone: 834 43139 –Email: annams@unimelb.edu.auannams@unimelb.edu.au

45. More information USEFUL LINKS University Digitisation Service (UDS) http://digitisation.unimelb.edu.au/ Contact: http://digitisation.unimelb.edu.au/about/contacthttp://digitisation.unimelb.edu.au/about/contact Research Services – ITS http://www.its.unimelb.edu.au/research Contact: http://www.its.unimelb.edu.au/research/contacthttp://www.its.unimelb.edu.au/research/contact Information Management Advisory Service (IMAS) http://www.imas.unimelb.edu.au/ Contact: imas-info@unimelb.edu.auimas-info@unimelb.edu.au Mediaflux Arcitecta http://www.arcitecta.com/Products Cumulus, Canto http://www.canto.com/

46. © Copyright The University of Melbourne 2011 All images sourced through Microsoft Office