1. European Computer Driving Licence
Module 6 – Presentation
Chapter 6.6 – Show Time!

2. Starting a show on any slide and
To start a slide show on a
particular slide:
Open your presentation if it is not already open
In the Outline pane click a slide eg. slide 3
Click the Slide Show icon
The slide show will start at the selected slide

3. Navigating around a presentation
In Slide Show mode, right click the mouse
Next will take you
to the next slide
Previous will take
you to the previous
slide
Go to slide reveals
another menu in which
to select any slide in the presentation
You can also use the Space bar to go to the next slide, or the Backspace key to go back a slide

4. Hiding slides
You may not want to show one of the slides in your presentation
Click a slide in the Outline pane while in Normal View
Select Slide Show then Hide Slide
The Outline pane will display the Hidden Slide icon behind the slide number
To unhide the slide from the show, select Slide Show then Hide Slide

5. Using the Notes pages
You can make additional notes about each slide to prompt you. these notes are visible only by you, not your audience, when you print them out or view them on-screen
Select the slide on which you want to add a note
Below the slide is the Notes pane. Click and drag to enlarge the pane if necessary
Type in the note
This is a slide note

6. Viewing your notes during a presentation
You can either view the notes on-screen if you get stuck for words in your show or you can print out the Notes Pages
To view the notes on-screen, right click the mouse while in Slide Show mode and select Screen then Speaker Notes
Click Close to exit the Speaker Notes window

7. Slide Setup Select File then Page Setup
Change orientation by clicking Portrait or Landscape
Click the down-arrow of Slides sized for: to change the output format
The options you may be asked about for ECDL are On-screen show, Overhead and 35mm Slides

8. Printing Select File then Print The Print window will appear
There are quite a few different options in this window
The next two slides will explain how to print various outputs for ECDL, and which options to choose for each

9. Printing slides
To print just the slides, make sure Slides is selected under the Print What: section
You can change which slides to print under Print Range section
Set the number of copies in the Copies section
Preview the slide printouts by clicking the Preview icon
In this screen you can also preview Handouts, Notes Pages and Outline View, by selecting the different options under the Print What: list a the top of the screen
Close Print Preview by clicking

10. Printing Handouts and Notes pages
To print Handouts:
Select File then Print
In the Print What section select Handouts
Specify how many slides to print on a page and whether they should be Horizontal or Vertical
Click the Preview button to check the layout
To print Notes pages:
Select Notes pages in the Print What section of the Print window

11. Copying slides to a new presentation
You can copy slides between presentations.
In Slide Sorter View select the slide to be copied. If more than one slide is to be copied, hold down the Ctrl key whilst clicking the slides
Select Edit then Copy
Either start a new presentation or open an existing one
Select Edit then Paste
The copied slides will assume the formatting of the new presentation
To keep the original formatting, click the Paste Options button under the pasted slide
Select Keep Source Formatting

12. Saving in different file formats
You have a choice of many file formats other than the normal .ppt format
Select File then Save As
Click the down-arrow of the Save as type box. A large selection of file types are available
Save as Design Template if you want to use the slide format for future presentations
Save as Web Page if you want to post the presentation to a web site
Save as PowerPoint 95, 97 – 2003 & 95 to re-open in different versions of PowerPoint
Saving in Rich Text Format loses all graphics