1. DENVER FIRE DEPARTMENT WILDLAND FIREFIGHTING PROGRAM
ADMINISTRATIVE AND FINANCIAL REIMBURSEMENT GUIDELINES
Photos courtesy of: Ken Inglee & Chooch Burkhalter

2. WILDLAND PROGRAM ELIGIBILITY REQUIREMENTS
Review the DFD Standard Operating Guidelines for Wildland Operating Procedures (Topic # )
Complete City and County of Denver Online Defensive Driving Course (required once every three years)
Submit the following documents:
City Business Vehicle Request & Status Change Form
Personnel Data Form
ACH Direct Deposit Form
Fitness (Pack) Tests
Due May 1, 2016

3. DEFENSIVE DRIVING COURSE
Online at City U Website
CCD Defensive Driving Awareness Training (1 Hour)
Defensive Driving Fundamentals
(1 Hour)

4. S-290 Intermediate Wildland Fire Behavior
May 17th – 20th 9:00 AM – 4:00 PM
Recommended for all members going out on fireline assignments
Space limited to 40 Members
Please contact Lorene Garcia at for signup
Pick up pre-course/course work from Lorene Garcia before May 17th
Photo courtesy of: Chooch Burkhalter

5. REIMBURSABLE EXPENDITURES
Per Diem (Meal) Allowance
Privately Owned Vehicle (POV) Mileage
Airport Parking/Shuttle/Taxi
Lodging
Car Rental
Baggage Fees
Fuel
NO REPLACEMENT OR REIMBURSEMENT FOR PERsONAL PROPERTY!
Photos courtesy of: Chooch Burkhalter
This is what we will cover~!!
High Park Fire

6. PER DIEM
Travel days are paid at $38.25 per day and all other days are paid at $51.00 per day.
You can claim meal allowance while in travel status and when meals are NOT offered at incident site.
No receipts necessary unless you are claiming more than the daily per diem rate.
$8.25
Breakfast
$11.00
$9.00
Lunch
$12.00
$17.25
Dinner
$23.00
$3.75
Incidentals
$5.00
$38.25
$51.00
Photo courtesy of: Chooch Burkhalter

7. MILEAGE 2016 GSA Mileage Rate is $0.54 per mile
You MUST record beginning and ending odometer readings when claiming mileage allowance.
Do not utilize your POV for transport while at an incident.
You may claim mileage roundtrip when traveling to/from airport.
Wildland Mileage Summary form MUST be signed by incident supervisor prior to leaving incident site (does not apply if traveling by air).

8. Lodging Lodging accommodations MUST have your name on the receipt.
If you bunk with someone the receipt must have your name to be eligible for reimbursement.
Government rate rooms
Upgrades to accommodations are NOT reimbursable.
Photo courtesy of: Chooch Burkhalter
We ask that you inquire into Government rate rooms in an effort to reduce costs to the incidents.
Photo courtesy of: Ken Inglee

9. CAR RENTAL/FUEL/BAGGAGE
All Car Rentals must be authorized on the resource order for reimbursement.
Request for the incident to assign you one.
Car Rental MUST have your name on the receipt.
Fuel is only reimbursed with car rental receipts.
Baggage Fees
2 Checked bags
1 Carry on bag/1 checked bag
NO OVERSIZED BAGS
Photo courtesy of: Brian Jenkinson

10. RECEIPTS
Original receipts are required for reimbursement of lodging, fuel, baggage fees, and rental car expenses.
Name shown on receipt(s) MUST match the name of the individual requesting reimbursement.
No receipt required for reimbursement of meal expense (unless you exceed the daily per diem allowance of $51/day).
When parking at the airport, please utilize economy or long-term parking lots (maximum reimbursement is $15/day)
Once again~!!!

11. EMPLOYEE RESPONSIBILITIES
Ensure ALL trades are removed in Telestaff prior to deployment.
Employee is entitled to a work/rest day following 14 day deployment (exclusive of travel days).
Travel to/from incident is discouraged between the hours of 2200 and 0600 the following day.
Incident travel reimbursement request and personnel documents MUST be submitted to Wildland Processor within 72 HOURS of return from assignment.

12. WILDLAND DOCUMENTS (forms can be found on DFD Web>Downloadable Forms>Wildland) YOU MUST USE GOOGLE CHROME
DFD Wildland Deployment Checklist
Original Resource Order(s)
Emergency Firefighter Time Report (OF-288)
Mileage Summary for Personal Vehicle Usage Form
Travel Authorization & Expense Forms
Original Receipts
Incident Personnel Performance Rating (Evaluation) Form
Make sure to talk about Apple Computers!!!

13. Reconciliation Form

14. Timesheets

15. Travel

16. Rental Car Receipts
This is not a receipt

17. IQS Form

18. Overpayments Goal is to have ZERO overpayments Under $500 Over $500
Members will be notified via & phone
Repayment will be taken from one paycheck
Over $500
Overpayment will be referred to Finance Manager to determine a payment plan.
Members will be notified via & phone with detailed payment plan.
Finance Manager is Chanee Cummings
End of year – this may be different as we try to keep money in the same year for tax purposes.

19. DFD WILDLAND COORDINATORS
FINANCE DIVISION
Dana Tate
Office: (720)
Fax: (720)
Natalie Greene
Office: (720)
OPERATIONS DIVISION Asst. Chief Troy Morelli Cell: (303) Office: (720) Capt. Jeff Linville Cell: (303) Office: (720)
WILDLAND PROCESSOR
Cell: (303)
Fax: (720)