1. Technology Support Center Office 365 Outlook

2. Today’s Outlook Topics
Personalize your Outlook
Finding related messages
Searching for items
Retracting or Replacing messages
Contacts
Creating Groups
Adding Gmail account to Outlook
Calendar
Questions & Answers

3. Personalizing your inbox Changing the font size
Select the View tab from the menu
3. Select the Other Settings button to change your font and font size
2. Select the View Settings Button

4. Personalizing your inbox Changing the font size
4. Select the Row Font button to increase the the font size for the rows
5. Select the desired font settings,
6. Click OK on the Font box and then the Other Settings box
Your inbox message rows should now display with the larger font selected.

5. Personalizing your inbox Changing your theme
1. Click on the File tab in the navigation ribbon
2. Click on Office Account
3. Choose your desired Office Background and Office Theme
The Background option provides various patterns to decorate the area surrounding the navigation ribbon. The theme option changes the colorization of Outlook and your Office theme in general.

6. Finding Related Messages
Occasionally, an exchange gets out of control. You may take a few days to answer, someone else may answer late or refer to a previous that you never read. At times like this, it is handy to be able to look at the original message and all the related messages so you won't look out of the loop.

7. Finding Related Messages
Open Outlook and find a message related to the one you are looking for
2. Click on the message in the message list with the right mouse button and select Find related messages

8. Finding Related Messages
All messages related to the original message are listed

9. Searching for items Basic Search
To perform a basic search enter your search criteria in the search box.
Outlook will return all messages with the search word anywhere in the sender name, subject, message body, or attachments.

10. Searching for items Advanced Search Options
Refine:
From
Subject
Has Attachments
Categorized
This Week – Timeframe
Sent To
Unread
Flagged
Importance
Scope:
All Mailboxes
Current Mailbox
Current Folder
Sub Folders
All Outlook Items
Options:
Recent Searches
Search Tools
Close:
Close Search

11. Retract and Replace
With message recall, a message that you sent is retrieved from the mailboxes of the recipients who haven’t yet opened it. You can also substitute a replacement message. For example, if you forgot to include an attachment, you can try to retract the message, and then send a replacement message that has the attachment.
Message recall is available after you click Send and is available only if both you and the recipient have an Office 365 or Microsoft Exchange account in the same organization.
Go to your Sent Items folder and open the you would like to retract Do not try to do this from the reading pane
2. On the message tab, select Actions then Recall This Message

12. Retract and Replace
3. Click Delete unread copies of this message or Delete unread copies and replace with a new message, and then click OK.
4. If you’re sending a replacement message, compose the message, and then click Send.
NOTE: If the recall was successful, you will receive an letting you know.

13. Creating Contact Groups
Contact Groups vs Groups
More information on O365 Groups to follow in the September 27th session.

14. Creating Contact Groups
1. On the navigation bar, select People
2. Under My Contacts, select the folder where you want to save the contact group. Usually, you will select Contacts.
3. On the Ribbon, select New Contact Group.

15. Creating Contact Groups
4. Give your contact group a name
5. Click Add Members, and then select where you will add people from. From Outlook Contacts, From Address Book or New Contac.

16. Creating Contact Groups
Select which Address Book from the dropdown list you will search
Enter the name you want to add and to the Group and click Go
When name appears click the Members button to add them to the Group
Continue searching until all members are added
Click OK

17. Creating Contact Groups
Click Save & Close
The Group has been created and listed under Contacts

18. Add or remove members of a group
Either double click on the name of the group or click on the Edit link
Select either the Add Members or Remove Members button to add or remove.

19. Contact Group Ribbon

20. Adding your Gmail Calendar to Outlook
1. Log into your Gmail account
and select your Calendar
3. Click the icon to display the options for your calendar
2. If your calendar is not expanded,
click on the box to exapand it
4. Choose Settings and Sharing

21. Adding your Gmail calendar to Outlook
5. Choose your calendar and select Calendar settings.
6. Scroll down to Secret address in iCal format
7. Select and copy the adress

22. Adding your Gmail calendar to Outlook
8. Open Outlook and navigate the to Calendar
9. Right click on Other Calendars
10. Select Add Calendar
11. Then select From Internet
12. Paste the address you copied earlier and click OK
13. Confirm you would like to add your Internet Calendar by clicking the Yes button

23. Adding your Gmail calendar to Outlook
You will now see your calender under Other Calendars

24. Adding your Gmail account to Outlook
Log into your Gmail account
Open the Settings page by clicking the little Gear button

25. Adding your Gmail account to Outlook
Click on the Forwarding and POP/IMAP tab
Make sure IMAP is enabled
Click on Save Changes

26. Adding your Gmail account to Outlook
Select Accounts and Import on the Settings menu
Select Other Google Account settings

27. Adding your Gmail account to Outlook
On the next screen click on the Apps with Account access link

28. Adding your Gmail account to Outlook
Toggle the Allow less secure apps: to the ON position

29. Adding your Gmail account to Outlook
Go back to Outlook and select File on the menu
Under the Info section,
click on Add Account

30. Adding your Gmail account to Outlook
Enter Your name, Address, and Password and click Next
When Outlook completes the setup, click Finish

31. Adding your Gmail account to Outlook
You will now see your Gmail account in your list of accounts

32. Questions & Answers