1. Conduct Introduction to Wide Area Workflow
7/8/2011
Conduct Introduction to Wide Area Workflow
Show Slide # 1: Conduct Introduction to Wide Area Workflow
References: DFAS-IN REG 37-1, DODFMR R, VOL 5 , FM 1-06
1 hours
Facilitator Material: Each primary facilitator should possess a lesson plan, slide deck, course handouts, and practical exercise, DFAS-IN REG 37-1, DODFMR R, VOL 5, and FM All required references and technical manuals will be provided by the School House
Learner Material: Learners should possess standard classroom supplies, course handouts, practical exercises, DFAS-IN REG 37-1, DODFMR R, VOL 5, and FM 1-06FM. All required references and technical manuals will be provided by the School House.
Facilitator Actions: Classroom Setup 10 minutes, Classroom Breakdown 2 minutes
Testing Requirements/Assessment: There is no test associated with this lesson
Motivator: In order to succeed in the new Army, we need to understand the Wide Area WorkFlow. The goal is to move from traditional paper-based documents into an electronic environment. Paper processing is slow and very expensive to process. These slow, expensive, paper processes, gave the DOD a requirement to capture the basic items for payment electronically---Those basic items are contract, receiving report, invoice and electronic funds transfer.

2. Terminal Learning Objective
ACTION: Conduct Introduction to Wide Area Workflow
CONDITIONS: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
STANDARD: With at least 80% accuracy (70% for international students) you must:
Identify electronic commerce tools and processes
Interpret the Wide Area Work Flow (WAWF)
Register for WAWF – government user
Show slide #2: Terminal Learning Objective
ACTION: Conduct Introduction to Wide Area Workflow
CONDITIONS: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
STANDARD: With at least 80% accuracy (70% for international students) you must:
Identify electronic commerce tools and processes
Interpret the Wide Area Work Flow (WAWF)
Register for WAWF – government user
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 DELIBERATE RISK ASSESSMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low
Environmental Consideration: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Instructional Lead-in: Sustainment is crucial to the success of operations. It must be planned and synchronized with the operation at every level. It is dependent upon joint and strategic links and must be meticulously coordinated to ensure resources are delivered to the lowest level of need. Therefore, sustainment is inherently joint. The combatant commander (CCDR) is able to maximize the effect of combat power through joint interdependence. The Army’s capabilities enable joint interdependence into a theater of operations. The Army’s robust sustainment capability assists in providing crucial theater and port opening functions enabling joint forces to conduct strategic and operational reach. Once the theater is set, Army sustainment capabilities continue to provide the bulk of Army support to other services (ASOS), common user logistics (CUL), and other common sustainment resources. This enables joint forces with freedom of action and endurance. Through mission command, sustainment commanders instill confidence and disciplined initiative in subordinate commanders which enable them to be bold in taking decisive action.

3. Overview of Electronic Commerce Tools and Processes
7/8/2011
Overview of Electronic Commerce Tools and Processes
CCR Central Contractor Registration
CEFT Corporate Electronic Funds Transfer
EDA Electronic Document Access
EDI Electronic Data Interchange
SPSI Standard Procurement System Integration
XML Extensible Markup Language
WAWF Wide Area Workflow
WiNS Web Invoicing System
EFT Electronic Funds Transfer
AOP Advice of Payment 1
Vendor registers in SAM,
remittance data transmitted to
EC systems/CEFT 5 2
Contracts/mods, vouchers are
posted to EDA/NAFI
Contractual data is fed to DFAS entitlement systems via EDI, SPSI, or XML
Vendor receives payment via electronic funds transfer (EFT) and uses myInvoice to track their payment.
Show Slide 3: Communicate Electronic Commerce Tools and Processes
Learning Step / Activity 1. Identify Electronic Commerce Tools and Processes
Method of Instruction: DSL (Discussion Small or Large Group)
Instructor to Student Ratio: 1:30
Time of Instruction: 15 minutes
Media: Slides, Printed Reference Materials
Facilitator's Note: Before facilitating this lesson, ask the learners which of the 21st Century Soldier Competency do they think pertain to this lesson? Facilitate a discussion on the answers given and at the end of the lesson revisit it and see if the learners still believe their choice are the same.
1. Character and accountability
2. Comprehensive fitness
3. Adaptability and initiative
4. Lifelong learner (includes digital literacy)
5. Teamwork and collaboration
6. Communication and engagement (oral, written, and negotiation)
7. Critical thinking and problem solving
8. Cultural and joint, interagency, intergovernmental, and multinational competence
9. Tactical and technical competence (full spectrum capable)
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
SAM is the primary vendor database for the U.S. Government. SAM collects, validates, stores, and disseminates data in support of agency acquisition missions. Both current and potential government vendors are required to register in SAM in order to be awarded contracts by the government.
1 - Beginning in the upper left corner, the vendor registers in the Central Contractor Registry (CCR). They provide two important pieces of data during this process. First, we are able to gather remittance data which allows us to route a payment to the proper account and second they identify an electronic business point of contact. The EBPOC is our entry in to the company for much of the communication for EC. They are the ones who control access to the EC tools for the company’s employees and they are who we talk to when we do things like send out announcements for classes such as this one.
2 – Contracts modifications and vouchers are posted to the Electronic Document Access (EDA) repositories and contractual data is fed to the entitlement systems. EDA is accessible by vendors and allows you to view your contracts and modifications on-line in exactly the same manner as the government.
WAWF uses index information listed in EDA to route your billing documents from your system to the appropriate DFAS Entitlement System. EDA contract line item information details listed on your contract must be used to build invoice/receiving report line item details in WAWF. EDA contracts may list the type of document to create in WAWF and could provide you with “points of contact” for government Contracting Officers, government Inspectors/Acceptors, and the Payment Office
3 - Next, the vendor is able to submit their invoices and receiving reports electronically through WAWF or invoices only through WINS or EDI direct to the entitlement systems. You will also see that government officials are able to perform acceptance of goods or services on-line through WAWF. WAWF will be the focus of the rest of the briefing today.
4 - You will see the myInvoice system. Using myInvoice, vendors are able to track the status of their transactions in the entitlement system and view their advice of payment information on-line. Vendors may even elect to receive notifications as payment is made. Some companies even download data from myInvoice to populate their own accounts receivable systems.
5 - Finally, you see the vendor receiving payment via electronic funds transfer.
Vendor monitors invoice status and views AOP in MyInvoice. 4
Vendor enters invoice and
shipment data into WAWF, or transmit
invoices via EDI. 3
Government performs acceptance of
goods and services in WAWF transmitted
to entitlement/accounting systems.

4. EDA Overview
EDA provides online access to virtually all of your Department of Defense (DoD) contracts.
Contracts in EDA are your road map for electronic billing in WAWF. You can use a hard copy of the contract or an on line version in EDA
WAWF uses index information listed in EDA to route your billing documents from your system to the appropriate DFAS Entitlement System
EDA contract line item information (CLIN) details listed on your contract must be used to build invoice/receiving report line item details in WAWF
For Vendors, EDA contracts may list the type of document to create in WAWF. For all users, EDA contracts will provide you with “points of contact” for government Contracting Officers, government Inspectors/Acceptors, Payment Offices, and Vendor contact information.
The following screens show an example of what the contract looks like on your desktop if you utilize EDA. You’ll notice no difference between your hard copy contract or the EDA view. We will also show you how the contract information is used by WAWF to route your documents.
In addition, we’ll show you the EDA home page and provide you with the website info.
Show Slide 4: EDA Overview
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
As we learned earlier, the Electronic Data Access (EDA) system is a repository of contractual data. Once your gain access to EDA you may log on to view all the contracts, modifications and delivery orders issued under the activity (DoDAAC) that you are registered under.
As you will find when we do the hands-on exercises later, the contract becomes your road map to route transactions correctly in WAWF.
WAWF uses index information listed in EDA to route your billing documents from your system to the appropriate DFAS Entitlement System
CLIN details on your contract are used to create the quantities and amounts on R/R’s you create and to verify quantities and amounts on documents sent to you for approval by your vendor. Additionally, the information found in the contract can be very valuable when trying to locate points of contact for government officials or your vendor should questions arise as you process your transactions.
Explain that the screen shot should look the same as the hard copy of the contract.
Explain that we will show a preview of the EDA home page

5. EDA Overview, continued
When Contract/Delivery Order Is located these Key Fields Are Pre-populated in WAWF
WAWF Searches EDA for
A Matching Contract/Delivery Order Number
Show Slide 5: EDA Overview (Cont.)
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
This takes us to the Contract Query Results screen. This screen displays all the data matching your search criteria.
From this screen, you may click on the link within the contract number field to open the contract.
When the contract and delivery order number is entered into WAWF, WAWF will retrieve data from the index line in EDA to pre-populate the key fields in WAWF. The key fields that are pre-populated Issue DODAAC, Admin DODAAC, Payment Office DODACC and the CAGE Code.
Describe key fields:
Issue DODAAC,
Admin DODAAC,
Payment Office DODACC
CAGE Code.

6. Base Contracting Office At A Real AFB Somewhere USA Ph 1-111-1111
HQ0131
Base Contracting Office
At A Real AFB
Somewhere USA Ph
Page: 17
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F2S337
FA8771
1,777.30 EA 10
17,777.30
optional
Opt.
Heavy Duty Mil Spec Widgets
0001AA
FS National Stock Number
FSC 7030 WIDGETS
Show Slide 6: EDA Contract
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
This is a copy of your contract in EDA. The contract in EDA would be no different than your hardcopy contract in paper. The next portion of this presentation will highlight building a document in WAWF using your contract and WAWF data entry screens.
Explain relationship between red boxes and the WAWF entry screen (create new document) i.e. contract number is located in block 2 and you would enter it in the contract number field in WAWF etc.
Explain if WAWF locates your contract/delivery order number in EDA this field will be pre-populated in WAWF if your contract is located in EDA. If your contract IS NOT located in EDA this field will return blank in WAWF.
NOTE: Ensure the contract/delivery order number is entered correctly. If correct you can use your hardcopy contract to enter the pay office DODAAC listed on the hard copy
Next prompt is to identify inspection/acceptance point. Slide demo’s Dest/Dest hands on portion will explain other inspection/acceptance points.
Explain if WAWF locates your contract/delivery order number in EDA, key routing fields will be pre-populated in WAWF if your contract is located in EDA. If your contract IS NOT located in EDA the required field will return blank in WAWF. You can use your hardcopy contract to enter this missing data.
Note: Ship-To/Service Acceptor is a manual entry
This the contract line item (CLIN) page. Explain CLIN details are used in WAWF to build quantity and dollars on the document you are creating.
Explain WAWF CLIN data entry screen and the relationship of the boxed (red) information.
11/27/2018

7. EDA Home page – http://eda.ogden.disa.mil
New EDA Users Start Here
Registered EDA Users Start Here
Show Slide 7: EDA Home Page
Facilitator’s Note: Explain that we are not going to register students at this time.
This is a screen shot of the EDA home page. If they need registration they should contact their TASO for further directions.

8. LSA #1 Check on Learning Show Slide # 8 LSA #1 Check on Learning
Facilitator’s Note: Ask the following Questions; (Facilitate discussion on answers given)
Q1.The primary vendor database SAM, is used for what purpose for the U.S. Government?
A1. SAM collects, validates, stores, and disseminates data in support of agency acquisition missions.
True or False:
Q2.Once your gain access to EDA you may log on to view all the contracts, modifications and delivery orders issued under the activity (DoDAAC) no matter if you are registered under it or not?
A2. Once your gain access to EDA you may log on to view all the contracts, modifications and delivery orders issued under the activity (DoDAAC) that you are registered under.

9. LSA #1 Summary Show slide #9: LSA #1 Summary
Facilitator’s Note: In this lesson, we discussed Identify Electronic Commerce Tools and Processes, and the EDA Overview.

10. Interpret the Wide Area Work Flow (WAWF)
Concern: Acceptance & payment process is predominately paper-based.
Requirement: Electronically capture and coordinate the basic items necessary to make a payment.
Objective: Create an electronic commerce environment leveraging existing DoD electronic tools coupled with Web technology to process payment information.
Show Slide 10: Interpret the Wide Area Work Flow (WAWF)
2. Learning Step/Activity #2 Interpret the Wide Area Work Flow (WAWF)
Method of Instruction: DSL (large or small group discussion)
Facilitator to learner Ratio: 1:30
Time of Instruction: 15 minutes
Media: Slides, Printed Reference Materials
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Concern: The goal is to move from traditional paper-based documents into an electronic environment. Paper processing is slow and very expensive to process.
Requirement: These slow, expensive, paper processes, gave the DOD a requirement to capture the basic items for payment electronically---Those basic items are contract, receiving report, invoice and electronic funds transfer.
Objective:
Some of the Primary DoD electronic tools are:
Electronic Data Interchange (EDI) standards
Electronic Document Access (EDA) system.
Wide Area Workflow (WAWF)
Web Invoicing System (WINS)

11. Electronic Invoicing Mandate
Defense Federal Acquisition Regulation Supplement (DFARS) has been updated to include a requirement for electronic invoicing
Electronic Submission of Payment Requests (contract clause) & —Electronic Submission and Processing of Payment Requests Revised January 13, 2004
Three Electronic Options
Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests using one of the following electronic forms:
Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA).
Information regarding WAWF-RA is available on the Internet at
(2) Web Invoicing System (WInS).
Information regarding WInS is available on the Internet at
(3) American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats.
“Electronic form” means any automated system that transmits information electronically from the initiating system to all affected systems.
Facsimile, , and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using one of the electronic forms provided for in paragraph (b) of this clause.
Show Slide 11: Electronic Invoicing Mandate
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Clause is the reason why we are going electronic. If this clause is on your contract you’re required to submit electronically. However you don’t have to have the clause on your contract to voluntarily begin submitting electronically.
Defense Federal Acquisition Regulation Supplement (DFARS) has been updated to include a requirement for electronic invoicing.
Three Electronic Options
There are three options to meet the electronic mandate they are:
Wide Area Workflow (Web-based application which allows for you to create and submit both invoice and Receiving Report),
Web Invoicing System (which allows you to create and submit only invoices),
Electronic Data Interchange (EDI) (which is a direct feed from computer to computer).
“Electronic Form” means any automated system that transmits information electronically from the initiating system to all systems used in the payment process.
Quick summary Faxes and s don’t count.

12. What is WAWF-RA?
An interactive web-based application that allows vendors to electronically submit invoices and receiving reports, and the Government to inspect, accept, receive and pay electronically.
A user friendly application that allows government users to digitally sign electronic documents via the world wide web.
Eliminates paper from the invoicing and receipt/acceptance processes of the DoD contracting life cycle.
Electronically transmits data to the entitlement systems for payment.
Uses notification to notify workflow users of document status.
Provides GLOBAL visibility to all users.
Show Slide 12: What is WAWF-RA?
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
A user friendly application that allows government users to digitally sign electronic documents via the world wide web.
Eliminates paper from the invoicing and receipt/acceptance processes of the DoD contracting life cycle.
Electronically transmits data to the entitlement systems for payment.
Uses notification to notify workflow users of document status.
Provides GLOBAL visibility to all users.
Facilitator’s Note: Wide Area Work Flow (WAWF) is a Paperless Contracting DoD-wide application designed to eliminate paper from the receipts and acceptance process of the DoD contracting lifecycle. The goal is to enable authorized Defense contractors and DoD personnel the ability to create invoices and receiving reports and access contract related documents.
The contract is available through a seamless interface with an application called Electronic Document Access (EDA). Contractors have electronic options for submitting invoices and receiving documents. They can submit documents on the Web, through FTP, or through EDI.
WAWF supports DoD's efforts to reduce unmatched disbursements in the DoD receipt, acceptance, entitlement and payment process through data sharing and electronic processing. The benefits to DoD are global accessibility of documents, reduced need for re-keying, improved data accuracy, real-time processing, and secure transactions with audit capability. For vendors, benefits include the capability to electronically submit invoices, reduction of lost or misplaced documents, and online access to contract payment records.

13. How Does It Work? – WAWF Process
Show Slide 13: How Does It Work? – WAWF Process
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
This is a quick overview of the WAWF process to expose you to the primary roles involved. The type of document and the DoDAACs identified will drive the processing path. For example, documents requiring an ACO or a DCAA signature will move through processing paths including those users. This flow chart outlines most of the primary roles that take action on transactions in WAWF.
1. The process begins in the upper left corner with the vendor. The vendor is able to create and submit invoices and receiving reports, or rather, more specifically, the shipping information used to populate the receiving report. The vendor can submit data in one of three ways. Vendors may use the web-based entry forms. Or, the vendor may transmit data directly from their own systems using either file transfer protocol (FTP) or electronic data interchange (EDI). By using this method, you have a true transmission of data from the source.
2. Once the receiving report is created in the WAWF (if the inspector is in the workflow) the inspector receives notification via that he or she is required to process a transaction in WAWF. Inspection is performed on-line in WAWF. If there is a problem with the data submitted by the vendor, the inspector may reject the transaction back. If the vendor did not submit the receiving report data in a timely manner or did not submit it at all, the inspector may initiate the receiving report, if the contract is NOT administered by DCMA.
3. In the next step, the acceptor receives an notification alerting him/her that acceptance is required. The acceptor can log on to WAWF and perform acceptance. Or, like the inspector, can reject a transaction back or initiate a receiving report.
If inspection and acceptance is performed by the same person, this process can be combined in a single step.
4. Local Processing Officer (LPO) (if the LPO is in the work flow) will receive an notification triggering a review of the electronic versions of the contract, invoice and receiving report. The LPO then electronically certifies the documents to indicate they are ready for payment. The LPO is not always involved in the process. Generally, this role is used to process Navy transactions into the Stars entitlement system. Additionally, the role is used for miscellaneous payment processing.
5. The Payment Office receives notification of awaiting actions and also receives invoices and receiving report data into the entitlement system. The pay office reviews and rejects, with comments, improper invoices to the Vendor for correction and resubmission.
The pay office is also responsible for managing transactions that fail to load into the entitlement systems, by either loading data such as contracts, mods, or vendor data into the system, allowing the transaction to reprocess successfully or by rejecting the transaction back to previous roles for correction.
The payment office matches valid invoice and receiving report transactions to the contract, performs entitlement and pre validation and releases a payment to the vendor.
Facilitator’s Note: How Does It Work? Contractors complete invoices and inspection/acceptance documents on the Web or using EDI or FTP. WAWF notifies the government official automatically of document submission. Once the receipt and acceptance process is complete, payment officials issue payments via appropriate DFAS payment system using Electronic Funds Transfer. An electronic folder documents the entire process and is accessible to the contractor and authorized government personnel.

14. Significant Benefits for DoD
Ability to electronically record and view the inspection and acceptance of goods and services at any time while providing an audit trail.
Minimize processing time for soldiers.
Improved data accuracy
Electronic transaction processing into entitlement systems reducing the processing cost.
Real Time Processing
Take advantage of payment discounts provided by vendors.
Mechanism to capture UID/RFID In Accordance with the UID mandate
Show Slide 14: Significant Benefits for DoD
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Ability to access documents: WAWF makes all payment documentation electronic, providing concurrent view for everyone requiring access. Online ability to review receiving reports and invoices comparing products/services to contract terms assists officials in performing their jobs.
Minimizes processing time: By electronically capturing payment information and processing the information via the WEB instead of traditional paper processes.
Improved Data Accuracy: WAWF users create the information one time--and once created information is passed to the next user this eliminates the re-keying and faxing errors seen in paper today.
Electronic Transaction Processing Once created data flows for approval from one user to the next. It is passed to us Government users for verification and approval. This process requires less people touch it.
Real Time Processing: Within WAWF, as soon as user hits the submit button there document is created and available for processing by the next user.
Opportunity for Discounts: Today, by the time an invoice gets to the appropriate entitlement clerk, many times it is no longer possible to take a cost effective vendor offered discount. REAL TIME PROCESSING; ensures immediate access, and results in DFAS being able to advantage of discounts offered by vendors
UID/RFID As you will see in today’s hands on section WAWF is the only system available to date to allow processing of Unique Identification (UID) In the near future we all will have to use UID to track supply items that meet the UID requirement categories.

15. Unique Identification (UID)
Unique Identification (UID) is a system of distinguishing one object from another, allowing DoD to track identical objects separately.
Contracting officers shall include clause , Item Identification and Valuation, in all solicitations and contracts that require delivery of items effective January 2004.
UID submission is now mandatory for items meeting these categories:
Costs over $5,000
Serially managed.
Mission essential.
Controlled inventory.
A consumable item or material where permanent identification is necessary.
To date UID/RFID is not fully deployed throughout the DoD.
WAWF is the single entry point for UID/RFID information on DoD procurement actions
In today’s training we will show you how to process a receiving report that contains UID.
For additional information.
Show Slide 15: Unique Identification (UID)
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
If questions arise after slide is delivered and you can not answer a question refer the person to the OSD home page for further information. For additional information.

16. DFAS Entitlement Systems
BSM---Business System Modernization
For payment of Defense Logistic Agency contracts
CAPS-C---Computerized Accounts Payable System - Clipper
For payment of Army, Marine Corps, contracts (European theater)
CAPS-W--- Computerized Accounts Payable System - Windows
For payment of Army, Marine Corps, Defense agencies contracts
IAPS---Integrated Accounts Payable System
For payment of Air Force contracts
STARS
For payment of Navy contracts
STARS ONE PAY (ARMY)
For payment of Army contracts (Pacific theater only)
MOCAS---Mechanization of Contract Administration Services
For payment of Contract Pay Purchases
SAMMS---Standard Automated Material Management System
Show Slide 16: DFAS Entitlement Systems
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Here are all the entitlement systems used within the DFAS network. We must list all of them for convenience in delivery to multiple audiences. Only mention entitlement system to your target audience:
Example: When briefing Army mention CAP-W and CAP-C
All the DFAS entitlement systems listed can receive Electronic Data Interchange transactions, CAPS-W, CAPS-C, Stars and One Pay (Army), SAMMS, BSM, MOCAS.
The only exception is the Integrated Accounts Payable System (IAPS), used by the Air Force currently IAPS does not have an EDI interface and all transactions received in DFAS must be processed manually.
MOCAS is used to make payment on any contract where the Service or Agency Procurement Contracting Officer (PCO) has delegated contract administration to the Defense Contract Management Agency (DCMA).

17. For More Information... Wide Area Workflow Web Sites
Production web site:
Training web site :
WAWF Web Based Training:
WAWF and EDA Help Desk
DISA Ogden Customer Service Center
WAWF Army Help Desk (toll free)
Phone , DSN
EDA web-site
EDM/EFR Guide:
myInvoice
DFAS e-Commerce web page
Federal Acquisition Regulation Web Site
Unique Identification (UID)
Show Slide 17: For More Information...
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
Point out: WAWF Production web site – this is the actual web site that you will access to submit your invoices and receiving reports
WAWF Training web site – this is the site we will be working in today and that you can practice in when you go back to your desk. We will talk more about this site later!
WAWF Web Based Training – this is the site that you can go into to train on specific needs i.e. if you needed to know how to process an invoice or a receiving report you could go here and complete a lesson on creating an invoice or receiving report. There are also quizzes that will be given throughout the lesson to confirm what you have learned and at the end of the lesson you will receive a certificate.
WAWF Army Help Desk – THIS A TOLL FREE NUMBER YOU CAN CALL ON ARMY WAWF PROBLEMS You will speak with a live person and they will assist you with any WAWF issues. Or you can the help desk at You will receive prompt service.

18. Acronyms
ANSI: American National Standards Institute – Organization that establishes Standard Format for Electronic Transactions
BPN: Business Partner Network - Used for CAGE Code Validation
DAAS: Defense Activity Address System - Used for DODAAC Validation
EDA: Electronic Document Access - Contract Information
EDI: Electronic Data Interchange - Standard Format for Transactions
EFT: Electronic Funds Transfer - Payment Made to Vendor Bank Account via US Treasury
FTP: File Transfer Protocol - Used for Batch Input
GEX Global Exchange Server – Used to Translate EDI to WAWF User Defined File and Vice Versa
LPO: Local Processing Office: DoD Office that certifies document for payment
PKI: Public Key Infrastructure – Electronic signature identity
PPA: Prompt Payment Act - Federal Law governing federal payments
PSS: Payment System Specific
RFP: Request For Proposal – submitted to contracting to request a contract
Show Slide 18: Acronyms
Facilitator’s Note: Have learners look at the acronyms, give them some time then ask if they have any questions. You do not need to go through these unless a question is asked.
11/27/2018

19. LSA #2 Check on Learning Show Slide # 19: LSA #2 Check on Learning
Facilitator’s Note: Ask the following Questions; (Facilitate discussion on answers given)
Q1.Three out of the five Primary DoD electronic tools are?
A1.
Electronic Data Interchange (EDI) standards
Electronic Document Access (EDA) system.
Wide Area Workflow (WAWF)
Web Invoicing System (WINS)

20. LSA #2 Summary . Show slide #20: LSA #2 Summary
Facilitator’s Note: In this lesson, we discussed how Interpret the Wide Area Work Flow (WAWF), Significant Benefits for DoD, DFAS Entitlement Systems, and some Acronyms that are used.

21. To Register in WAWF We Must Complete The Following Steps
WAWF REGISTRATION
To Register in WAWF We Must Complete The Following Steps
Identify Your DoDAAC/s (Block 13 of DD2875)
Identify Your Primary Role/s (Block 13 of DD2875)
Enter Your Personal Information into WAWF
Select Logon Method
Attach your DD2875 to registration form (if electronic copy available)
Add Primary Role(s) (some users have more than one)
Add “View Only” Role(s) to all of Your Primary Role(s)
Ensure Registration Agrees with DD Form 2875
Submit Registration
Show Slide 21: Register for WAWF
3. Learning Step/Activity #3 Register for WAWF – Government User
Method of Instruction: DSL (large or small group discussion)
Facilitator to learner Ratio: 1:30
Time of Instruction: 10 minutes
Media: Slides, Printed Reference Materials
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
All government users must register in WAWF under their Department of Defense Activity Address Code (DoDAAC). You may be one of those LUCKY super users that have responsibility under more than one DoDAAC---to register and activate your WAWF account we must ensure all the DoDAACS are listed on your DD2875 are what you register for today---if they do not match chances are your activation will be delayed.
In your current duty position you are performing a primary role when you create or approve a DD250 receiving report. These roles do not change as we enter into the WAWF process. But we need to help you understand in WAWF terms what these primary roles are when compared to paper processes.
Once this is all sorted out we will help you enter in your personnel information into WAWF for registration.
We will select a logon method (CAC if available) or User ID and password if you can’t or choose not to use your CAC card.
We will show you how to attach your DD2875 to your registration
Help all Users add additional DoDAACS and to add the “view only” role to each of your primary roles, I.E. “Acceptor View only”, “Inspector view only”
Please inform anyone that may have a large number of DoDAACs that they are welcome to add all the DoDAACs---But we cannot wait until they finish and will move forward when the rest of the class has completed their registration
Submit your registration for approval/activation.

22. WAWF REGISTRATION (cont.)
Inspector Signs Here
Acceptor Signs Here
Show Slide 22: WAWF REGISTRATION (cont.)
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
The reason for this slide is to help the attendee recognize what role they will be
Applying for.
If you are currently using a DD250:
You sign where it says Inspector (Block 22) Then You will be registered as a WAWF inspector and inspector view only.
In block 21B you sign where it says acceptor You will be registered as a WAWF acceptor and acceptor view only.
Note: If you have any learners that are Source Inspectors/Acceptors. They should register in WAWF as an Inspector
Most everyone is familiar with the DD Form 250 We can use this form to show you your role in
WAWF. If you signed only Block 22 as a Receiver chances are you will have an Inspector role
in WAWF. If you signed block 21b then chances are you will have an Acceptor role in WAWF.

23. WAWF-RA Shared Roles
All Roles within WAWF, Vendor, Inspector, Acceptor, LPO, and Pay Office share
certain access roles. The primary shared roles are listed below:
View Only
Used by Inspector, Acceptor, LPO, to research/locate documents in WAWF
Used by supervisors and/or Contracting Officers to view/monitor process.
Auditors
Transaction view to all documents can “See” all actions taken on documents
Group Administrator (GAM)
Controls access to authorized accounts (Gate Keeper)
Point of Contact for subordinate users
Show Slide 23: WAWF-RA Shared Roles
Facilitator’s Note: (Facilitator read and facilitate discussion using the slide)
View only provides the capability for a user to see an invoice and/or receiving report whatever the status may be.
View Only Access is also used to eliminate the requirement of THE FAXING of documents to supervisors, budgeters, contracting, or anyone that is not active (approving) documents for payment in WAWF. A view only role allows these personnel to review our work online and should satisfy their filing requirements.
Government Auditors have an audit role to audit WAWF documents any time, anywhere.

24. LSA #3 Check on Learning Show Slide # 24: LSA #3 Check on Learning
Facilitator’s Note: There is no Check on learning for this LSA.

25. LSA #3 Summary Show slide #25: LSA #3 Summary
Facilitator’s Note: In this lesson, we discussed how to register in WAWF under their Department of Defense Activity Address Code (DoDAAC).

26. TLO Check on Learning SHOW SLIDE #26: TLO Check on Learning
Facilitator’s Note: Facilitator, have each group as a group write down one question from this lesson, give about five minutes. Once all groups have their question written, pass it to another group to answer it. Facilitate a discussion on each question.

27. Terminal Learning Objective
ACTION: Conduct Introduction to Wide Area Workflow
CONDITIONS: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
STANDARD: With at least 80% accuracy (70% for international students) you must:
Identify electronic commerce tools and processes
Interpret the Wide Area Work Flow (WAWF)
Register for WAWF – government user
Show slide #27: TLO Summary
Facilitator’s Note: Read TLO
ACTION: Conduct Introduction to Wide Area Workflow
CONDITIONS: FM Leaders in a classroom environment working as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
STANDARD: With at least 80% accuracy (70% for international students) you must:
Identify electronic commerce tools and processes
Interpret the Wide Area Work Flow (WAWF)
Register for WAWF – government user
“Or”
Facilitator’s Note: During and throughout the lesson we have covered how to identify electronic commerce tools and processes, interpret the Wide Area Work Flow (WAWF), and register for WAWF – Government User.
Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer.