1. “Not for the faint of heart”
Streamlining Grant Management
Grant Management
“Not for the faint of heart”

2. Streamlining Grant Management
Introductions
UASI Program Overview
Grant Application and Selection Process
Sub-recipient Grant Management
Claims, Audit, Grant Close-out
Question & Answer

3. Streamlining Grant Management
Introductions
Mary Landers- Grants Manager- San Francisco
Tristan Levardo- CFO- San Francisco
Ethan Baker- System Administrator- San Francisco
Edward Donoso- Dep. Asst. Director- New York
Melanie Bartis- Program Manager- Houston

4. Streamlining Grant Management
Introductions
Mary Landers- Grants Manager- San Francisco
Tristan Levardo- CFO- San Francisco
Ethan Baker- System Administrator- San Francisco
Edward Donoso- Dep. Asst. Director- New York
Melanie Bartis- Program Manager- Houston

5. Streamlining Grant Management
Introductions
Mary Landers- Grants Manager- San Francisco
Tristan Levardo- CFO- San Francisco
Ethan Baker- System Administrator- San Francisco
Edward Donoso- Dep. Asst. Director- New York
Melanie Bartis- Program Manager- Houston

6. Streamlining Grant Management
Introductions
Mary Landers- Grants Manager- San Francisco
Tristan Levardo- CFO- San Francisco
Ethan Baker- System Administrator- San Francisco
Edward Donoso- Dep. Asst. Director- New York
Melanie Bartis- Program Manager- Houston

7. Streamlining Grant Management
Introductions
Mary Landers- Grants Manager- San Francisco
Tristan Levardo- CFO- San Francisco
Ethan Baker- System Administrator- San Francisco
Edward Donoso- Dep. Asst. Director- New York
Melanie Bartis- Program Manager- Houston

8. Streamlining Grant Management
Introductions
UASI Program Overview
Grant Application and Selection Process
Sub-recipient Grant Management
Claims, Audit, Grant Close-out
Question & Answer

9. Streamlining Grant Management
UASI Program Overview
Houston
New York
San Francisco

10. Streamlining Grant Management
Houston Urban Area
6.7m k All 16
Population Sq.M Pro Sports Critical
Teams Infrastructure
Sectors

11. Streamlining Grant Management
Houston

12. Streamlining Grant Management
Houston
Houston
PROGRAM
Houston Regional Intelligence Service Center
Fusion Center Staff, Training, and Equipment
Public Safety Video Initiative
Camera equipment, engineering, and related technology for 3 jurisdictions
EOC Technologies
Operational Technologies to support operations, hardware, and software updates for 5 jurisdictions
Response Teams
Equipment and training for first responders including Hazmat, Search and Rescue, SWAT, Bomb, Air Ops, etc.
Community Preparedness
Sustainment of ReadyHouston and CERT programs and teams in 7 jurisdictions
Public Safety Communications
Sustainment of Regional Radio Networks and related technology
Regional Planning
Sustain cadre of planners in 5 jurisdictions

13. Streamlining Grant Management
UASI Program Overview
Houston
New York
San Francisco

14. Streamlining Grant Management
New York

15. Streamlining Grant Management
New York

16. Streamlining Grant Management
New York
NYC Urban Area Working Group
Joint Workshops
Nassau County, New York City, Suffolk County, Westchester County, Yonkers, PANYNJ and the MTA hold monthly meetings
Representatives from NYS, DHS and FEMA also attend.
FEMA Regional Workshops
NYS Regional Workshops
CEPA Workshop
NYC OMB HSGP Website
Single Voice on Communication
Grant Requirements
Authorized Equipment List
DHS Information Bulletins
Other Federal and State Grant Information
FEMA Policies
Measurement Tools
Strategy and SPR
IG Audit

17. Streamlining Grant Management
New York
NYC
PROGRAM
NYPD / Law Enforcement
The Domain Awareness System
EOC: Joint Operations Center
Public Safety Operations
FDNY / Fire Service
Core Competency Training, NIMS
Communications and Situational Awareness
OEM / Emergency Management
Citizen Preparedness Programming
Catastrophic Planning
Public Safety Communications
Voice, Data and Wireless Communications Systems
Public Health
Outbreak Detection, Fatality Mgmt.

18. Streamlining Grant Management
UASI Program Overview
Houston
New York
San Francisco

19. Streamlining Grant Management
San Francisco

20. 6 major Earthquake Faults
Streamlining Grant Management
San Francisco
Bay Area Urban Area
6 major Earthquake Faults 8M
Population 8K
Square Miles

21. Streamlining Grant Management
San Francisco
Counties
Contra Costa
Marin
Monterey
Napa
Santa Cruz
Santa Clara
San Benito
San Francisco
San Mateo
Solano
Sonoma
Core Cities
San Francisco
San Jose
Oakland
Governance Structure
Approval Authority
Management Team
Sub-recipient Stakeholders

22. Streamlining Grant Management
San Francisco
Workgroup
Project
CBRNE
Equipment & Exercises Vigilant Guardian
Cyber Resilience
Cyber Training
Emergency Management
Mass Care & Shelter Capability
Information Sharing
NCRIC
Interoperability
BayRICS Joint Powers
Medical & Public Health
Bay Area Mass Prophylaxis WG
Public Information & Warning
Joint Information Center System
Risk Management
THIRA & State Preparedness Report
Training & Exercise
Urban Shield

23. Streamlining Grant Management
Introductions
UASI Program Overview
Grant Application and Selection Process
Sub-recipient Grant Management
Claims, Audit, Grant Close-out
Question & Answer

24. Streamlining Grant Management
Grant Application and Selection Process
What are the main considerations you have for the application process?

25. Streamlining Grant Management
Grant Application and Selection Process
At what point in the grant process do you address project sustainability?

26. Streamlining Grant Management
Introductions
UASI Program Overview
Grant Application and Selection Process
Sub-recipient Grant Management
Claims, Audit, Grant Close-out
Question & Answer

27. Streamlining Grant Management
Sub-recipient Grant Management
What are some of the challenges your jurisdiction experienced administering Homeland Security Grant Programs?

28. Streamlining Grant Management
Sub-recipient Grant Management
How does each jurisdiction track grant funded equipment assets?

29. Streamlining Grant Management
Sub-recipient Grant Management
New York Inventory Tracking System

30. Streamlining Grant Management
Sub-recipient Grant Management
City of Houston – SAP System

31. Streamlining Grant Management
Sub-recipient Grant Management
How is your grant administration unit structured? Does it consist of a program, fiscal and compliance division?

32. Streamlining Grant Management
Sub-recipient Grant Management
How does your Urban Area Working Group maintain visibility on individual project progress, successes, completion?

33. Streamlining Grant Management
Sub-recipient Grant Management

34. Streamlining Grant Management
Sub-recipient Grant Management
What additional features are on your grant management system wish-list?

35. Streamlining Grant Management
Introductions
UASI Program Overview
Grant Application and Selection Process
Sub-recipient Grant Management
Claims, Audit, Grant Close-out
Question & Answer

36. Streamlining Grant Management
Claims, Audit, Grant Close-out

37. Streamlining Grant Management
Claims, Audit, Grant Close-out
What suggestions would you have for FEMA/DHS to make the grant administration process more efficient?

38. Streamlining Grant Management
Claims, Audit, Grant Close-out
Through what means do your Urban Area Working Group and SAA share information on grant progress (other than the BSIR)?

39. Streamlining Grant Management
Claims, Audit, Grant Close-out
What lessons did you learn when integrating a grant management system into your current organization?

40. Streamlining Grant Management
Introductions
UASI Program Overview
Grant Application and Selection Process
Sub-recipient Grant Management
Claims, Audit, Grant Close-out
Question & Answer

41. Contact us:
Tristan Levardo, CFO Bay Area UASI Mary Landers, Grant Manager Ethan Baker, System Administrator
Melanie Bartis, Program Mgr. Houston UASI Ed Donoso, Dep Asst Dir, OMB New York UASI