1. Register training Using the college register system
Click one of the boxes below to enter a training area
Using the college register system
Using “My 5 Day Timetable”
The student view
FAQ

2. Using the college electronic register system
Every classroom has an edureg card reader in it. This can be used to register your students
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3. Does the scanner in your room work ?
If the read out on the top of the edureg box looks like this, then there is a problem because there is not a lesson timetabled in that room at that time. However you can still use “My 5 Day Timetable “ to register your class
If the read out on the top of the edureg box looks like this, the box is active and ready for you and your students to swipe in
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4. Using the college electronic register system
Staff and students register themselves by passing their card in front of this reader
You need to check your attendance by looking on “My 5 Day Timetable”
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5. How to use “My 5 Day Timetable”
Either log into Moodle and select
“My 5 Day Timetable” from the college links section or
Go to the intranet homepage and select the “My 5 Day Timetable” link
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6. My 5 Day Timetable
Input Marks allows you to enter or change the marks for each student on that register. Click this button to see how
View Register gives you all the attendances on that register so far this year. Click this button to see how
Amend Marks allows you to change the previous day’s marks. Click the button to see how
This area displays all of your registers for the week. This should be checked for accuracy and any inaccuracies reported using the SDSREG link
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7. View Register This shows the whole year attendance for that register
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8. The Input Marks Page
All students can be set as “All Present” , All Study Leave, All Holiday
This button links straight to the student's eILP additional notes page to allow you to easily add a comment on their attendance, punctuality etc.
The Finished button takes you back to the My 5 Day Timetable page
Each individual student attendance can be set/changed
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9. Or student attendances can be set individually
The Amend Marks button allows you to complete or modify your previous day’s registers.
All students can be set as “All Present” , All Study Leave, All Holiday, Course Complete
Or student attendances can be set individually
Use the Mark Accepted button to confirm these marks are now correct
If a teaching register is not completed on the day or if attendance on that register is less than 15% then you will receive an e mail the next day informing you that you have a register which is possibly incomplete. Use the Amend Marks button to complete the register and confirm with the Marks Accepted button.
If the low attendance is correct, please still use the Marks Accepted button
to confirm this.
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10. Click this box to see the student version of 5 day timetable
The student view
The student can access their own “5 Day Timetable” through the eILP.
If they access the eILP via Moodle, go to the student’s personal details page, and select the “Student Course Information” tab, they will see there is an option labelled 5 Day Timetable
Click this box to see the student version of 5 day timetable
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11. The student view
A student can not only see their timetable for the week
But can also monitor whether or not they have been registered as present for each session on that day
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12. FAQs What should I do before teaching starts for the term
Click on the question to find the answer
What should I do before teaching starts for the term
What if I forget to register my students for a session
What to do for room changes
What to do for study leave/holidays
What to do for trips
Cover/sickness
Box not responding properly/unknown student
Box not active
Room does not have a box or box non operational
What is meant by Mismatch/Unexpected/Stranger
How can I register my students before the class start time
How do I contact Student Data Services(sdsreg)
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13. Room Changes Permanent room changes must be changed on Celcat
One-off room changes should be prearranged and logged on Celcat
For one-off room changes either register the students in the original room and then move, or use link from “My 5 Day Timetable” to register yourself and the students.
Any register changes must be made before 9.00pm on the day of the session while still on a college site
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14. What if I forget to register my students
Registers can be completed using “My 5 Day Timetable” up to 9.00pm on the day of the class
Registers can be completed the day after the class met using “My 5 Day Timetable”
s will be sent to teaching staff where any registers has less than 15% attendance.
Registers can be updated the next day using the Amend Marks feature
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15. Study Leave and Holidays
For long periods of study leave or holidays SDSREG should be informed and registers will be pre-marked for you
To register the group as on study leave or holiday use link from “My 5 Day Timetable” to register yourself and the students.
There are buttons you to set all students to S or H
Any register changes must be made before 9.00pm on the day of the session.
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16. Trips
If your group is going on a trip update your 5 Day Timetable with an ‘S’ mark either the same day or the following day.
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17. Cover/Sickness/Absence
If you are covering a lesson for an absent member of staff, swipe your card as usual or add your name at the top and get the students to register by swiping in the usual way
To check whether students have successfully registered go to ‘My 5 Day Timetable’ select the Cover Timetables link
and search for the
member of staff you
are covering for
You can then check that they have all successfully registered
If a member of staff is off sick or absent and there is no cover arranged, ‘My 5 Day Timetable’ should be updated by your curriculum manager
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18. Box not responding properly/unknown student
If you are uncertain whether or not the edureg box is working correctly, check all the swipes have been registered by logging into “My 5 Day Timetable”.
If the swipes have been recorded then no problem
If the swipes have not been recorded update the marks and use the “Report on Edureg Reader fault” section to report the fault
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19. Box not active
Box not active indicates that there is no register information held for that time in that room.
If you are not scheduled to be in that room, manually enter your students using the “My 5 day timetable” link, to register your class
If you think you are timetabled to be that room then check your “My 5 Day Timetable”. If this timetable does show you to be in the room, use the “Report on Edureg Reader fault” section to report the fault
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20. Room does not have an edureg box or box non operational
Manually enter your students using the “My 5 Day Timetable” link, to register your class
If you think the edureg box is not working report the fault using the form on “My 5 Day Timetable”
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21. Mismatched/Unexpected/Stranger
You may find students on My 5 Day Timetable who are referred to as
Mismatched, Unexpected or Stranger.
Mismatched – the student has swiped, but not in this room. They will show up as unexpected in the room they actually swiped in
Unexpected – The student has swiped in this room, but is timetabled to be in a different room/lesson at that time. They will show up as mismatched in the correct room
Stranger – The student is not enrolled on the course attached to this register and/or are not expected in the college on that day
Note: Contact mismatched students to see if they need transferring to another course.
Check Celcat to see where unexpected students should be and redirect.
Redirect Strangers to the enrolment centre with their completed QOE paperwork.
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22. How can I register my students before the class start time ?
Student marks can be manually added using “My 5 Day Timetable” at any time during the day of the register
“My 5 Day Timetable” is available from the front page of Moodle
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23. How do I contact Student Data Services (SDSREG)?
Phone 4145 ( )
Via the link on “My 5 Day Timetable”
Personal visit to H2.07 between 8.00am and 4.00 pm Monday to Thursday and 8.00am to 3.00 pm on a Friday
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24. Before You Start Teaching
Check the accuracy of your “My 5 Day Timetable” against Celcat and ask your Curriculum Manager to update Celcat with the correct details, be especially careful to check room details.
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25. Register set up
All registers will be set up on edureg with rooms, staff and times
Check your registers for accuracy before you start teaching using “My 5 Day Timetable”. Make sure you check rooms are correct
All changes are made via Celcat

26. Register set up
All registers apart from A levels and Cross College GCSE and Functional Skills will be populated with the students enrolled on that course.
Initially you may find you have all the students enrolled on that qualification on your register, rather than just your group. Group splits will be processed later.
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27. Registering Students
Access the register system via “My 5 Day Timetable” and check the room and time.
If the room is correct
Swipe your own card using the edureg reader
If your name does not register add your name to the staff attendance box at the top of the 5 Day Timetable.
Get the students to swipe themselves in using the edureg readers
If a student’s card does not register on the system then they can be added manually in the text box provided (this will send the student details to SDSREG)
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28. If the room is incorrect
Registering Students
If the room is incorrect
Tell students not to swipe their cards.
Manually register the students using “My 5 day timetable”,
You will need to manually add A level and other students on cross college courses for the first few weeks.
Ask your Curriculum Manager to check Celcat if your room is incorrect on your register.

29. Monitoring registers Monitor the swipes via “My 5 Day Timetable”
New students to the register should turn up as strangers
All A level and other students on cross college courses will initially be strangers
You may find that some students are mismatched because they are in a different room at that time.
Manually register any students who are not on your register using the text box provided.
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30. If all else fails
If all else fails, and only if all else fails complete a paper temporary register. Temporary registers can be printed from My 5 day timetable or the document library
If you have any problems or phone SDSREG
It is essential to complete all sections of the register including the Celcat Event ID, your name, the date and time. Remember to sign it.
Once complete scan your register to SDSREG. This must be done within 48 hours.
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31. Updating registers
SDS will modify registers to reflect actual student attendances
They will attempt to have this task completed by the end of September
s will be sent out from the start of term to tutors who have registers with less than 10% attendance on a daily basis
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