1. Eagle Programme : 4 Box Summary
Programme Lead
James Ditmore
w/e
15/10/10
RAG Status A
Mission
Exit the current contract with xyz; Repatriate IP on strategic Technologies, Readdress the balance of the provision of Technical services between In-house & 3rd Party Suppliers & Enable management & Design ownership to remain with the company
Critical Milestones
Recent Progress
Milestone
Baseline
Expected
RAG
Approval of Business Case
12/09
Cmp
Issue Termination
Confirm Termination
01/10
Termination Efffective
06/10
Business Case Approvals Complete
HR Due Diligence Commenced
26/08/10
New MSA Signed by both parties
31/08/10
Staff Briefing
28/09/10
15/10/10
cmp
HR DD Complete
29/10/10 A
HR Consultation Started
01/11/10
03/11/10 G
HR Consultation Complete
28/01/11
22/12/10
On Boarding Start
01/01/11
On Boarding Complete
31/01/11
India recruitment complete (all new staff on board)
01/12/10
ABC India Recruitment Complete (all new staff on board)
28/02/11
JKL India Recruitment Complete (all new staff on board)
15/03/11
11/04/11
Corporate Cut Over to New MSA
15/11/10
Retail Store Cut Over to New MSA
XYZ Cut Over to New MSA
16/12/10
GHIJ Service Cut Over
01/02/11
JKL Service Cut Over
ABC Service Cut Over
01/03/11
Joint Employee Briefings took place on time around the globe,
Letters sent out by ABC on 13/14 Oct
Recruitment Road shows scheduled for 18th/19th Oct, all decks signed off and resources ready.
Heads up meeting with JKL took place – agreement to 3/11 joint consultation plus Forum Rep
Draft SoW issued with proposed Pricing. Currently being reviewed by workstream lead in preparation for response w/c 18th October.
Next period
Measures letter ( ) – details the high level measures required under the transfer and is a legal requirement under TUPE regulations
Preparation for Joint consultation in UK – draft deck prep
Post announcement communication process to be agreed (including management of FAQs)
Detailed planning on ABCprocesses re-engineering workshops to commence
Operational Readiness Workshops scheduled 21st October (XYZ) and 22nd October
Risk & Issues
Programme reporting Amber RAG due to the following:
Transition dates are at risk – scheduled for consultation to take up to 8 weeks, but could possibly take up to 12 weeks. If consultation take 12 weeks, transition dates will be pushed out.
Transition planning for XYZ continues with a number of scenarios being tested. Hard dates set by HR and legal may prevent any material change but this is being challenged. Scope is agreed and will be baselined by end of October.
Enlarge strategy include current state

2. Eagle Programme Finance: 4 Box Summary
Workstream Lead
John Manager
w/e
15/10/2010
RAG Status G
Mission
Stream scope and objectives: To ensure clear management of the key financial aspects of the programme.
Critical Milestones
Risk & Issues
Milestone
Baseline
Expected
RAG
DD/MM/YY
Complete work stream business cases
End July G
Revise/Review final funding requirement post HR due diligence
End Sept
Mid Nov A
Support/Drive transition to BAU for all key financial functions
MSA (Dec10) Other (Apr 11)
As Shown
Changes to the transition plans and HR due diligence may impact on the restructure funding requirement. This is to be confirmed when revised plans are received and HR due diligence completed. (Oct 10). This should also resolve the issue of a gap between JKL and the business cases, which impacts on budget plan.
Timing of briefing to key client (Barclaycard). XYZ Tech finance will engage with company disvision finance but only after exec level briefing has taken place. Need confirmation that this has happened.
Decision required around the repatriation of the JKL resources in Company X. JD sign-off if the decision is no.
Recent Progress
Next period
Involved in MSA Operationalisation discussions with XYZ
Involved in MSA MI discussions with XYZ
Working with Process re-engineering team
Helped identify Retail Store SOW issues
Clarified position regarding site FP development days.
Compile standard list of finance issues that need to be included in transition planning. Particular focus on transition for finance, invoicing, time recording etc. Treat each transition as a mini termination and apply key principles.
Need to understand the ABC Operating model and how it compares with the original business cases. Session with Jim Ditmore to start this process.
Support HR team developing T&Cs for in-scope resource
Enlarge strategy include current state