1. Student Help Immunization Tracking System Empowered by American
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2. Student Help Immunization Tracking System
Welcome!
Your school has requested that you use American DataBank’s Immunization Tracking System (ITS) as a portion of your compliance processing requirements.
Likely, this is not the only requirement you have to complete, but merely one of many.
The ITS is made in an attempt to make this process as quick, easy and pain-free as possible.
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3. Steps to Compliance: Obtain Form from School and go to ITS Website
Student Help Immunization Tracking System
Steps to Compliance:
Obtain Form from School and go to ITS Website
Create an Account
Login to your Account
Type in your Immunization Information for Verification
Upload Documents for Verification
Await Turnaround Time
Update Items as Needed
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4. Step 1: Go to your School’s Website
Student Help Immunization Tracking System
Step 1: Go to your School’s Website
Your school will likely have many requirements above and beyond the ones tracked in ITS. Be sure to login to your program’s website, and follow the directions given to you by your school. They will probably have forms for your there, as well as a link to the ITS itself.
Read through what your school is requiring early, as some items might take a long period of time to complete (such as a Hepatitis B shot series, or scheduling a CPR Class).
You should start early to avoid missing a deadline.
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5. Step 2: Create an ITS Account
Student Help Immunization Tracking System
Step 2: Create an ITS Account
ADB Hosts an ITS Website for your school, the URL for this would be available from your Program Coordinator, and will probably be on your School’s Website as well.
Make sure to follow links sent in s, or use the URL sent to you.
Do not just Google™/Bing™ search ‘American DataBank’, as that may not bring up the site for your particular program.
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*Google and Bing are both trademarks of their respective owners.
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6. Step 2: Create an ITS Account
Student Help Immunization Tracking System
Step 2: Create an ITS Account
Initially you will click Online Registration and enter in your personal information to create your account.
Once you have registered, you will be clicking Member Login to login from then on. You should only create an account ONE time.
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7. Step 3: Login to your ITS Account
Student Help Immunization Tracking System
Step 3: Login to your ITS Account
Now you have an active account, it should log you in automatically.
If you were to leave and come back, or any other time you would login. You click ‘Member Login’.
Now your Login Name is your Address and your Password was just selected. If you ever forget it, be sure to click ‘Forgot your Password?’ down below the login button. That will get a copy of your password ed to you.
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8. Type in your Information for Verification
Student Help Immunization Tracking System
Step 4:
Type in your Information for Verification
Once inside, you can see your ITS Profile, with its current status.
The first thing you will notice is that everything is Non-Compliant and they all say No Entry next to them.
That is because you need to type in your information for verification.
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9. Type in your Information for Verification
Student Help Immunization Tracking System
Step 4:
Type in your Information for Verification
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10. Type in your Information for Verification
Student Help Immunization Tracking System
Step 4:
Type in your Information for Verification
Once you login, click one of the Input Date
Buttons to get started. They all go to the same
place.
Once inside you will be asked for the:
Date a Shot/Titer/Test was provided
Provider’s Name
Date of your Documentation/Proof
This date is often the same as the administered date. As your healthcare provider typically signs off when things happened.
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11. Type in your Information for Verification
Student Help Immunization Tracking System
Step 4:
Type in your Information for Verification
So for this titer:
We got it on 07/05/2010
The Result was Immune or “Yes”
The Provider is Dr. Tim Johnson
And he signed off that it happened on 07/05/2010
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12. Type in your Information for Verification
Student Help Immunization Tracking System
Step 4:
Type in your Information for Verification
You will want to enter ONLY items that you have information for. Many items will be an ‘either/or’ situation. Use the immunization rules set by your school as a guide.
You CAN enter in only one item and save. However, you MUST enter an entire line or you will get an error message.
So if you decide to type in your Rubella Titer, you must type in both dates, the result and the provider.
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13. Type in your Information for Verification
Student Help Immunization Tracking System
Step 4:
Type in your Information for Verification
Once you are done for now, you will want to click the Save button.
You will be brought to a confirmation screen.
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14. Type in your Information for Verification
Student Help Immunization Tracking System
Step 4:
Type in your Information for Verification
Here you can either Confirm and your account will
be instantly updated, OR you can Edit and go back
to the previous screen.
Alert! You must click ‘Confirm’ or your account will NOT update!!
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15. Type in your Information for Verification
Student Help Immunization Tracking System
Step 4:
Type in your Information for Verification
Once you have clicked both Save and Confirm, you will be brought back to the screen you started off on. This Display Screen will show you what you updated immediately. Your school administrators will also be able to see this as soon as you clicked Confirm.
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16. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
So you entered dates, but you also need to send documents to be verified.
The best way to send them is to scan and upload the documentation.
Scanners are usually available at a library, in art buildings on a college campus, in most computer labs
Also in most places where you would go to pay for something to be faxed (big office supply stores, mailing/copy service locations), you can pay to have it scanned instead.
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17. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
In addition to scanning, you could also take a picture with your phone or digital camera.
Transfer that file to your computer by ing it to yourself, or saving it to an SD card or using a USB cord.
This should be as easy as uploading a picture to Facebook™ or Twitter™.
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*Facebook and Twitter are both trademarks of their respective owners.
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18. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
To upload a document you will need to click one of those Input Date buttons again. You do not need to enter any new dates, you just need to be on the Editing Screen to upload.
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19. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
Once you are inside, you will want to scroll to the bottom of your profile. Here you will see Add Documents listed. Click this to get started.
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20. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
The screen will refresh. Now you can click Browse and find the document on your computer.
Write a Description for your file. Try to be descriptive. Write such things as: “CPR 2012, PPD#2, MMR Shots, Titer Hepatitis B”
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21. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
Once you found your file, and have written a description for it, you will want to click Add Document.
Smaller documents will add in faster than big ones. You can Add up to 5 documents and 300 Kb at one time. Otherwise you will need to upload them in smaller batches.
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22. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
Alert! Now is the LAST TIME you can delete a document before you have to contact a school administrator for your ITS.
Click the little X if you need to delete something.
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23. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
Now, if you like the documents you have uploaded, you will want to click Confirm Upload.
Alert! You have not officially uploaded anything until you click this button!
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24. Step 5: Upload Documents for Verification
Student Help Immunization Tracking System
Step 5: Upload Documents for Verification
Once you click Confirm Upload, you will see your newly uploaded documents in the Supporting Documents section. Your school will ALSO see these items immediately.
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25. Step 6: Await Turnaround Time
Student Help Immunization Tracking System
Step 6: Await Turnaround Time
Be sure to check back into your ITS Profile periodically to view your updated status.
Statuses and the Notes Section of the ITS are the best way to know if you are done or not, and what steps you need to take to finish up.
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26. Step 6: Await Turnaround Time
Student Help Immunization Tracking System
Step 6: Await Turnaround Time
Remember: The ITS is likely not the only thing required by your school, there may be background check, drug screening, forms, or other requirements to fulfill.
Be sure to keep up with your .
You will get an automatically when your account is complete, meaning it is both Compliant mathematically and Confirmed or School Approved overall.
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27. Step 7: Update Items as Needed
Student Help Immunization Tracking System
Step 7: Update Items as Needed
If you are missing anything, your Notes Section will state that.
Items that are on a Hold or Not-Accepted Status need immediate action.
You will also receive automated expiration s for items that need renewal, such as Tuberculosis Testing and certain certifications. This will vary based on the specific requirements of your program.
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28. Step 7: Update Items as Needed
Student Help Immunization Tracking System
Step 7: Update Items as Needed
Log back into your account and upload new documentation whenever you need to do so.
You will not be able to edit items in ITS once they are entered, unless they are within 60 days (or after) an expiration.
Submitting documentation for renewed items is acceptable without modification to your account, as you may not be able to do so should you turn in items early.
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29. Complete: Keep Up to Date!
Student Help Immunization Tracking System
Complete: Keep Up to Date!
It is your responsibility to keep up with these items, checking back into your ITS Profile periodically to make sure you are not missing anything vital.
The ITS is for you to use to avoid surprises on deadline day, to avoid unnecessary stress associated with gathering required information.
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30. Student Help Immunization Tracking System
Account Management
Your ITS Profile has your personal information in it, some of which might change during the course of your studies.
In ITS you can change your:
Address
Phone Number
Address(es)
Password
Any other changes must be made by an Admin.
Complete
-Account Management
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31. Student Help Immunization Tracking System
Account Management
Click Account Management and you will be walked through updating your information
Complete
-Account Management
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32. Student Help Immunization Tracking System
Account Management
Remember, your login name IS your address in ITS. So if you change it here, you have changed your login name too!
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-Account Management
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33. Thank You Be sure to check out the Help Videos in the
Student Help Immunization Tracking System
Thank You
Be sure to check out the Help Videos in the
Help Menu (located on the left of your ITS Profile).
Thank you for your time!
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