1. Objective 3.01 Understand formatting skills of an agenda.

2. What is an agenda? a list of items to be discussed
or acted upon, prepared before
meetings, events, and conferences

3. Examples of Use Topics that will be covered at the next staff meeting
Topics and speakers that
will present at the
next board meeting

4. Agenda Components: In the Heading section: The Organization name,
Components must be centered at the top of the Agenda:
In the Heading section:
The Organization name,
The Date
The Location, and
The Time of the meeting

5. Agenda Components (con’t.):
Body of the Agenda
Time slots
Topics
Speakers/presenters

6. Margins If short – center horizontally and/or vertically
See pages 8-12 of the3.01 Document Examples PDF file
If short – center horizontally and/or vertically
If average - adjust margins (top and side) so that the agenda is attractively presented on the page
If letterhead stationery is used – 2”, 1”, 1”, 1”

7. Guidelines For Keying
May include columns of times, topics, speakers, and locations or may simply be represented as a list of items
May be formatted with dot leader tabs to control the left-to-right flow of the text
Format varies according to the needs and preferences of each organization

8. Guidelines for Keying – Cont’d
If the agenda includes a list of incomplete sentences, no periods are required
Double space (DS) between numbered items
If the meeting or conference will last more than one day, list the day and date at the beginning of each section in bold
For agendas in column format, use the table feature

9. LEADER TABS (dots)
Click on link, watch video on how to set leader tabs
You will set a right tab at 6.5” with leader dots.
Leader Tabs "How to" Video

10. Agenda Practice
Key the “AGENDA – Practice2 ( ) agenda activity for an FBLA board meeting at the Koury Convention Center in the Guilford Ballroom on June 24, 2016 at 4:00 p.m.
Save and name the document “Agenda Practice2”
Assignment should be completed today
Top, bottom, and side margins should be appropriate for the document
Agenda should contains all required components in the proper order
Proofread for spelling and formatting errors

11. How to set a Right Leader Dot Tab
Go to Home Tab
Open “Paragraph” Dialog Box
Click on the “Tabs….” Button
Set Tab Stop Position to 6.5
Alignment=Right
Leader=2…………
Click “Set”
Click “OK”