1. Cycle 2: Unit 15 Century 21 Keyboarding
Lesson 47 Bound report with textual citations
Lesson 48 Bound report with footnotes
Lesson 49 Title page
Lesson 50 Endnotes
Lesson 52 Table of contents
Lesson 53 References 1

2. In this unit… You will learn to format longer, Bound Reports
Additional Formatting techniques introduced:
Endnote
Footnote
Title Pages
Table of Contents
References

3. With Textual Citations
Bound Reports
With Textual Citations

4. Another type of report format
In Unit 8 you learned to format short, unbound reports
Using the textual citation method of documentation
Now you will learn how to format longer, bound reports

5. Bound Reports Longer reports are generally bound at the left margin
The binding itself takes about one-half inch (0.5”)
So the left margin is increased to 1.5” on all pages

6. Standard Margins Except for left margin,
all other margins are the same as unbound reports
Margin Settings:
LM (left margin): 1.5”
RM (right margin): 1”
TM (top margin):
First Page: 2”
Remaining Pages: 1”
BM (bottom margin): 1”

7. Bottom Margins Will Vary
An exact 1” bottom margin is not always possible
To avoid widow and orphan paragraphs
Since some sections end without filling an entire page
The bottom margin is adjustable

8. Bound Reports
Standard margins
Unit 15: Lesson 47

9. Page Numbering The first page of a report is usually not numbered
If numbering is used, however
Place it on the bottom,
Centered
On 2nd and subsequent pages
Position page number
Top of page
Right aligned

10. Internal Spacing
DS between the report title and first line of the body
Multiple-line Titles are DS
DS left above and below side heading
DS between paragraphs
Paragraphs may be SS or DS
Paragraphs usually indented 0.5”
In some cases, they can be at the left margin
Check with supervisor/teacher on this

11. Bound Reports
Internal spacing
Unit 15: Lesson 47

12. Long Quotes Four or more lines SS Indented 0.5” from the left margin
DS above and below quoted material
First line indented additional 0.5”
If quotation starts at beginning of a paragraph
Otherwise, no indentation

13. Bound Reports Long quotes Single space Indent ½” from margin
Unit 15: Lesson 47

14. Enumerated items Numbered, outlined and bulleted items
Indent 0.5” from left margin
Block the lines at this point
All lines need to be left aligned at the same point

15. Headings and Subheadings
Main Heading
Center main heading
ALL CAPS
Bold
14 point

16. Headings and Subheadings cont’d
Side headings
Begin at left margin
Capitalize
first letter of first word
And all other main words
Bold

17. Headings and Subheadings cont’d
Paragraph headings
Indent paragraph headings 0.5” from left margin
Capitalize only the first letter of the first word
And any proper nouns
Bold
Follow the heading with a bold period.

18. Bound Reports
Headings and subheadings
Unit 15: Lesson 47

19. Textual Citation Author Date Page number (Johnson, 2005, 165)
Johnson (2005, 165) said that…
Unit 15: Lesson 47

20. Title Page Cover or Title Page Prepared for most bound reports
Formatting
Title
Center
Bold
14 point
ALL CAPS
2” from top

21. Title Page cont’d Writer’s Name Center Capital and lowercase letters
5” from top
School name (or business name)
Centered
DS below writer’s name
Date
9” from top
Margins the same as the report body

22. Title Page Prepared for most bound reports Format: Title Writer’s name
Date
5” TM
9” TM
Unit 15: Lesson 49

23. Table of Contents Lists the headings of a report
and the numbers where headings can be found
Margins
Side and top are the same as the first page of the report
Title: “TABLE OF CONTENTS”
Centered
Bold
14 point
2” from top

24. Table of Contents cont’d
DS before listing side and paragraph headings
If used
Side headings DS
Beginning at left margins
Paragraph Headings
Indented SS
With DS above and below

25. Table of Contents cont’d
Page numbers
For each entry
Keyed at right margin
Use right dot leader to tab to insert page numbers

26. Table of Contents
Unit 15: Lesson 52

27. Documentation

28. Documentation Used to give credit for published material
Electronic as well as printed
That is quoted or closely paraphrased (slightly changed)
Types used in this text
Textual citation
Endnotes
Footnotes
References Page

29. Documentation cont’d Textual citation Used in Unit 8 Includes
the name(s) of the author(s)
The date of the referenced publication
Page number(s) of material cited as part of the actual text
i.e.
(Johnson, 2005, 165)

30. Documentation cont’d Textual citation cont’d
When author’s name is used in text introducing the quotation
Only the year ob publication and page number(s) appear in parentheses
Johnson (2005, 165) said that…
For electronic references, include the author’s name and the year

31. Documentation cont’d Endnotes
Identified the reference cited by a superscript number … 1
Complete documentation for reference
Placed at the end of the report
In section labeled ENDNOTES
References listed in the endnotes section
Placed in the same order they appear in the report
Corresponding superscript number
Identified the reference in the text

32. Documentation cont’d Endnotes cont’d Endnotes page
has the same top and side margins as the first page of the report
Except that is has a page number 1” from the
At the right margin
Each endnote is SS with DS between endnotes

33. Documentation cont’d Endnotes cont’d
First line of each endnote is indented 0.5” from left margin
Keyed to a superscript endnote number that relates to the number in the text
All other lines begin at the left margin
i.e.
1Richard G. Harris, “Globalization, Trade, and Income.” Canadian Journal of EconomicsI, November p. 755.

34. Endnotes Margins Page number Internal spacing Superscript
1/2” TM
Unit 15: Lesson 50

35. Documentation cont’d Footnotes
Also identified the reference cited by a superscript number
But the complete documentation for the reference
Is placed at the bottom of the same page
And is identified with the same superscript number

36. Documentation cont’d Footnote cont’d Each footnote is Indented 0.5” SS
With DS between footnotes
Footnotes should be
Numbered consecutively
Throughout the report

37. Bound Report with Footnotes
Identify reference cited by a superscript number
Place reference documentation at bottom of same page
Identify with same superscript number
Number consecutively
Unit 15: Lesson 48

38. References Page Each type of documentation requires a reference page
All references cited in the report are
Listed alphabetically
By author’s surname
At end of a report
Under the REFERENCES page
Can also be called
WORKS CITED
BIBLIOGRAPHY

39. Documentation cont’d References Page cont’d
DS between heading and the first reference
Use the same margins as for first page of report
Include a page number
SS each reference
DS between references
Begin the first line of each reference at left margin
Indent other lines 0.5” (hanging indent)

40. Bound Report with References
Reference listing for each citation, endnote and footnote
Listed alphabetically by author’s name
1/2” TM