1. Potential Place Society
Annual General Meeting – June 27, 2018

2. Agenda Opening Remarks Minutes from the Previous AGM
Chair Person’s Report
Member Stories
Executive Director’s Report
Treasurer’s Report
Appointment of the Auditors
Appointment of new Board of Directors

3. Opening Remarks
Welcome to Potential Place Society’s Annual General Meeting
For voting members, please raise your hand during our AGM to vote for a motion.
Meeting call to order
Motion: To approve the agenda for the 2018 AGM as presented
Motion: To appoint the scrutinizer of the 2018 AGM (David Baker)
Welcome, members of Potential Place, staff, board members, board candidates, funders and friends of Potential Place.
As Chair of Potential Place Society, I am calling the meeting to order at …..
First order of business is to appoint the scrutinizer for our AGM. Our scrutinizer is David Baker, who has been a long time member of Potential Place. Thank you David for your time with us today.
I move to appoint David Baker as the scrutinizer of the 2016 AGM, all in favor, raise your hands; any opposed? --- carried

4. Minutes from 2017 AGM
Meeting Minutes from 2017 AGM are circulated, please review them so that they be approved.
Motion: To approve the meeting minutes for 2017 AGM
Next we will review the meeting minutes from last year’s AGM, the meeting minutes are circulated, please review it so that it can be approved.
I move to approve the meeting minutes for 2015 AGM, all in favor please raise your hand, all oppose? Carried

5. Chair’s Report

6. Jennifer Chan Jennifer Chan
Jennifer has resigned as the Chair of Potential Place Society, after a long tenure on the board because she is going to be welcoming a new member in her family, a baby boy in Oct Jennifer started as a new director in August 2010 and assumed the role of Chair in August During her tenure as the chair, the following major milestones were established:
Recruitment and final selection of Frank Kelton as the CEO
Set the direction, and managed the strategic priorities of Potential Place on an annual basis with the board
Onboarded 3 treasurers, 2 secretaries and over 5 board members
Transitioned board documentation into a document management system
Revamp the board orientation package and governance
Provided guidance and supported Frank in his position as CEO
Jennifer will be transitioning her role as Chair to Andrew Sunter, the Vice Chair until a long term candidate is elected. Andrew Sunter has been on the board for over 7 years and will work with the board to ensure continuity.
Jennifer Chan
Joined the board in August 2010
Assumed chair role in August 2012, continued as chair until June 2018

7. Strategic Priorities for 2018
Advance our member engagement process to better understand our member’s experience at Clubhouse
Build a pipeline of TE opportunities that will support our TE obligations of 25% ADA
Focus on board effectiveness
Grow our diverse funding base to support current and future Clubhouse programming
Enhance Potential Place’s recognition in the community
Moving on, the board has set 5 key str ategic priorities for We will review each in detail.

8. Strategic Priority 1 Advance our member engagement process to better understand our member’s experience at Clubhouse
Key Actions in 2017
2017 Statistics
New Members
85 members
Number of Mental Health Interventions
258 interventions
Education Program
30 Individual tutoring sessions
Housing Meetings 10
Community Meetings 48
Operational Meetings 21
Young Adult Meetings 12
Career Dinners
Town hall meeting hosted in May 2017
Completed member experience survey 2017
Positive changes to the Three WOD task boards
Planned Actions
The first one is Excellence in support mental illness recovery.
This year, Potential Place is at the tail end of the 3 year unconditional accreditation. We are looking forward to CI’s accreditation visit in November!
Revamped member programs to increase average daily attendance and member engagement
Complete analysis of member engagement survey results

9. Strategic Priority 2 Build a pipeline of TE opportunities that will support our TE obligations of 25% ADA
Key Actions in 2017
Planned Actions
Monthly reporting on TE Opportunities to the board
New TE marketing assets
Reached out to other mental health advocacy groups to increase TE program awareness
Commitment at board level to develop one TE opportunity every 6 months
Board to be informed of the status of TE opportunities on a monthly basis
Implement a targeted referral TE campaign to sell the TE program to prospective employers by Q4 2018
Add 4 more TE opportunities (Employment Breakfast the Pete Club Oct 1st 2018 – MIAW)
Establish PPS as the employment agency of choice by mental health agencies by end of Q
The first one is Excellence in support mental illness recovery.
This year, Potential Place is at the tail end of the 3 year unconditional accreditation. We are looking forward to CI’s accreditation visit in November!

10. Strategic Priority 3 Focus on board effectiveness
Key Actions in 2017
Planned Actions
Addition of two new director candidates with great NPO in Poverty and Construction experience
Add up to three new board members with skills in marketing, communication, fundraising, construction and real estate.
Established committees meet regularly and do work that is alignment with the strategic priorities
Develop a succession plan for both Board Chair and Executive Director position by the AGM
The first one is Excellence in support mental illness recovery.
This year, Potential Place is at the tail end of the 3 year unconditional accreditation. We are looking forward to CI’s accreditation visit in November!

11. Strategic Priority 4 Grow our diverse funding base to support current and future Clubhouse programming
Key Actions
Planned Actions
Working towards a Capital program for housing expansion project by year end
Exceeded 2017 fundraising goal of $100K, delivering $180,414 including $108, 000 in deferred donations from the prior year from CIP, Kinsmen and our Casino Fundraiser
Continue building the capital program for the housing expansion project
Obtain $125k in new grants and donations by Q

12. Strategic Priority 5 Enhance Potential Place’s recognition in the community
2017 Statistic
Transitional Employment Positions
5 TE Positions
Members Returned to School
9 Members
Number of Agency Visits
16 Agencies
Community Presentation Reach
320 Participants
Planned Actions
Develop and roll out awareness campaign during Mental Health Awareness Week Oct 2017
Host an open house for friends of Potential Place
Building a strong Potential Place brand and presence in Calgary which will be measured by referrals, new member, members in TEP and members returning to school
Raise mental health awareness in the Calgary community which will be measured by the number of agency visits
Discovery innovative approaches to telling member stories
Active membership in the Calgary Council for Addictions and Mental Health

13. Fundraising for Sustainability
Current Year Success in Successful Grant Applications and Donations
Greenfield Foundation
10,000
Glenda Jones
200
Kinsman Grant
15,000
Western
100
The Benevity
1,000
Summer student Grant
3,878
Calgary Prrothead club 87
Dave Audley
650
Aqueduct Grant
9,178
Andrew S
Canada Helps
2,268
Brett Wilson
25,000
Calgary counselling
3,500
United way
1,080
Donation *Deferred revenues
108,273
Total
180,414
* Deferred Revenues utilized in (CIP/Calgary Foundation & Casino)

14. Executive Director’s Report
Now
June 27, 2018

15. We are in the midst of a 3- year unconditional accreditation only 1 of 6 Clubhouses in Canada that is accredited
We have been asked by CH International to assist where possible with advice and support for other Canadian Clubhouses to become accredited

17. Potential Place would like once again to thank and acknowledge the Kinsmen Club of Calgary for its ongoing financial support. The Kinsmen donated $15,000 for building renovations and maintenance for our two apartment buildings in Our Casino Fundraising also helped with Maintenance and Capital items for our buildings. Special thanks to our members and staff that work to keep up the esthetics of our buildings!

18. We added 89 new members this fiscal year
We added 89 new members this fiscal year. That is in addition to the 88 members we added last year and the 79 new members the year before that!

19. Our Young Adults Group has grown to 86 members
Our Young Adults Group has grown to 86 members! We are very proud of the achievements of all of our members, including our young adults. Our Marketing and Communications Unit continues to be a magnet for our young adults.
Young Adults participated in YA training at Worcester Mass. at Genesis Club and also fully participated at the Canadian Clubhouse Conference in Cape Breton last month

20. We gave 8 Community Presentations last year including:
Calgary Drop-In Centre
Peter Lougheed Hospital
Carnat Centre
Primary Care Network
University of Calgary
Calgary Counselling Centre
CMHA –Peer Support
Transition to Communities.
We continue to work with the Calgary Coalition of Addictions and Mental Health & the Calgary Housing Affordability Collective

21. Two staff and a member attended Clubhouse International Intensive Colleague Training at Progress Place in Toronto, Ontario.
Two members and two staff also attended the Canadian Coalition conference in Cape Breton Nova Scotia last month.
Still other colleagues attended Peer Recovery training, First Aid Training and Young Adult Training.

22. With regard to our education program, we awarded 9 grants to members returning to school. The grants totalled nearly $5000.
We had several individual in-house tutoring sessions with nearly a dozen member participants, skills development (videography, software courses, food handling courses and crisis intervention), several Health and Wellness meetings more than 20 Colleague Development meetings
Spanish Course (Tution & Text Book)
$500.00
Application to Bow Valley
$65.00
Horticuluture Course
Education Material
$314.78
Sait -Cooking course
$400.00
Bow Valley college
Kodiak Herbal Health
$435.00
$185.00
Supplies
$183.49
Total
$4,929.77

23. We also had
10 housing meetings to meet with and address the needs of our 25 unit dwellers in our two small apartment buildings
48 community meetings
22 operations meetings
12 Young Adult meetings, and
12 Career dinners

24. This past year staff conducted fewer interventions (391) to members including telephone, off-site and face to face meetings helping members with advocacy and support. This is 12 less than last year.
Thank you Frank for the report.
Now I we will introduce our Treasurer Jason Hennig to provide us with his report:

25. Growing Member Housing Program
The Member Housing Program is an integral component of Potential Place’s member service offering and an important funding source for member programs. The Board and the Executive Director are meeting stakeholders on an ambitious Clubhouse Redesign Project.
The major factors for our considerations would include:
Existing Clubhouse lease obligations (Jan. 2021)
Access to capital for housing program expansion (Federal, Provincial, Civic, Foundations, Internal Equity)
Risks associated with the expansion with a view to risk mitigation
Identifying potential location – we are working with the City of Calgary on a Land-site
Our Application to the National Housing Strategy Co-Investment Fund is slated for the end of August

26. Clubhouse Re-design

27. PPS – AHS Empirical Research Projects
Potential Place has partnered with 4 other Canadian Clubhouses to research member outcomes based on our Clubhouse model. It will be a 2.5 year longitudinal study involving member interviews with over 400 Clubhouse Members across Canada.
We are also looking at redesigning our Clubhouse Research Project with AHS to statistically evaluate the reduced and avoided costs of hospitalization, CTO’s, ER visits, attributable to our Clubhouse Model.

28. Treasurer's Report
Copies of the Audited Financial Statements are circulated.
Motion: To approve the Audited Financial Statements for year ended March 31, 2018.
Motion: To appoint Calvista LLP Professional Accountants as auditors for Potential Place Society for /2019.

29. Meeting Our New Board Candidates
Let’s get to kNow our newest candidates

30. John Law DIRECTOR - John R. Law
John is retired from the construction industry. During his time in the industry John has worked as General Contractor, Salesman, Marketing Manager and Sales Manager. John has been involved with Potential Place as a consultant and now a volunteer since John and his family enjoy times at their cottage at Sylvan Lake.

31. T. Jason Hennig TREASURER – T. Jason Hennig
Jason has sat on the Board of Directors and held the role of Treasurer since March of Jason is legal counsel with FortisAlberta Inc. and prior to that role was a litigation lawyer with a large private firm in Calgary.

32. Election of New Directors
Slate presented for election: John Law, Jason Hennig
Motion: To present a slate for the board of directors which includes John Law and Jason Hennig
Before we vote on this slate is there an alternative slate from the floor?
Motion: Appoint the slate of Directors proposed.
Now that you got a chance to meet our candidates, we would like to present the slate for election to include Izu Nwachukwu, Greg Boone and Chris Bonk.
I move to present a slate for the board of directors which include Izu Nwachukwu, Greg Boone and Chris Bonk.
Before we vote on this slate, is there an alternative slate from the floor?
Since there is no alternative slate from the floor, we will now proceed with voting for the motion.
I move to appoint the slate of directors proposed.

33. Meeting adjourned Thank you everyone for your time!
I move to adjorn the AGM.
Thank you everyone for your time!