1. Spanish Course Technologies
Voice Assessments (WVLearns)
Password resets for and WVLearns.
Office of Instructional Technology

2. Office of Instructional Technology
Can be used at school, home, anywhere
No computer configuration required
Saves outgoing messages in SENT folder.
Manually delete unwanted messages
200 megabytes of message storage (Increased from 50 megabytes).
Messages in the “Inbox” will automatically be deleted after 1 Year. Important messages should be moved to folders other than “Inbox”.
Office of Instructional Technology

3. Office of Instructional Technology
Process to request an for a student
Students complete the Application
The form can be found by clicking the “Download and print blank applications” link at
The completed application will then be given to the School contact.
If you do not know who the School Contact is, send an to
The School Contact will submit the request electronically to the WVDE to be approved and keep the Application on file.
Account approval by the WVDE and account creation will occur within 48 hours. Account details including the initial password will be sent to the School Contact. They will then contact the student to give them this information.
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4. Office of Instructional Technology
To download any files attached to an , first find you message with the attachment (there will be a paperclip next to the message).
Click on the link in the “Attachments” section. This will cause a popup asking where you want to save the file.
Pick a location that you will be able to find easily (IE. Desktop) and click Save.
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5. Office of Instructional Technology
To compose a message with an attachment, start by clicking “Compose” on the main screen.
In the “New Message” screen, click on the “Attach” option in the menu.
Another pop-up will appear. Click “Choose File” to select the file from your computer. Once selected, click “Add” to add the file to the list of Attachments.
Finally, click “Attach” to place the attached files in the “New Message” screen and complete the remaining fields.
Office of Instructional Technology

6. Office of Instructional Technology
WVLearns Dropbox
Dropbox is used for assessments where the student will need to submit work to the teacher.
Can be typed responses, attached files such as PDFs, Word, Images, Videos, etc.
Will be used in conjunction with the new Audio Capture tool for Spoken Assessments
Office of Instructional Technology

7. WVLearns Audio Capture
New feature that will be used in place of Wimba Voice /Threads
Enabled for all user roles used by WVVS Spanish
Available anywhere you can “Add a File” (IE. News Posts, Drop Box, Discussions, etc).
Office of Instructional Technology

8. WVLearns Audio Capture
The Audio Capture Tool uses Flash.
The first time you try to record using the Audio Capture tool, you will see an Adobe Flash Player Settings dialog asking for permission for Flash to use the microphone.
Click “Allow” and check the box “Remember”.
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9. WVLearns Audio Capture
Steps to Record
Click the “Record Button”. The record timer will start counting up.
Press “Pause” to stop the recording.
If you need to start over, click on the “Clear Link”.
Once you are done recording, click on the “Add” button on the bottom right corner.
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10. WVLearns Audio Capture
Review the recording by clicking on the link in the “Files to submit” section.
If you are unhappy with the recording, you can delete it by clicking on the Trash Can icon beside the link.
Add any additional text comments that may be necessary and click “Submit”.
Office of Instructional Technology

11. Office of Instructional Technology
USB Microphone
High quality voice recordings are essential
(Any microphone that records phone quality or better is sufficient. )
USB microphones work well on all computers, independent of the sound card
Labtec Verse 704 produces the quality necessary on every computer tested
No software drivers required for installation with Windows XP, Vista, or Windows 7.
Office of Instructional Technology

12. USB Microphone in Windows XP
Plug it in…The installation process usually produces no screens requiring user intervention.
Installation is automatic.
After hard drive activity stops, check the Sound and Audio Devices in the Control Panel
Verify the USB microphone is successfully installed by the presence of AK 5370 voice recording device
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13. XP Sound and Audio Devices In Control Panel
When using the USB microphone, the default voice recording device must be set as shown.
(Playback device will vary according to computer.)
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14. To Get to Recording Settings
Double click the Volume Icon on the Taskbar.
The volume control shows the playback settings by default.
To see the settings for recording;
Click Options
Select Properties
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15. Office of Instructional Technology
Voice Recording
Students must speak clearly and with normal volume voice
No mumbling
Background noise is a greater problem when student speaks too softly
Microphone volume tries to automatically adjust
Don’t cut yourself off at beginning or end
Microphone 6-10” away and 1-2” to either side
Listen to recording before posting, re-record if quality is poor
Office of Instructional Technology

16. General Audio Troubleshooting
Speakers plugged into audio output / headphone connection?
Speakers plugged into power and turned on?
Master volume and Wave volume turned up and not muted?
Microphone connected correctly and turned on (if on/off switch is present)
Correct recording (USB microphone) device is selected and not muted?
Is the audio problem limited to WVLearns only? Do other audio applications work properly?
Office of Instructional Technology

17. Office of Instructional Technology
Password Reset
Password Resets
Send request on behalf of student to School Contact to have the account password reset.
The school contact should received the new password within a few hours.
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18. Office of Instructional Technology
Password Reset
WVLearns Password Reset
On the initial page, click “Forgot Password”.
On the next page, fill in the username (for students this is their 9 digit WVEIS ID) and click Submit.
This will the student a password reset link that will allow them to set a new password.
If this does not work,
Office of Instructional Technology

19. Office of Instructional Technology
Quick Response
This Virtual School course relies on computers and the network.
There is no textbook alternative.
Escalate problem to WVDE if not resolved quickly.
No more than two consecutive classes can be lost to technological problems.
Office of Instructional Technology

20. Office of Instructional Technology
Contact Information
Help Desk
Bob McCoy
Office of Instructional Technology