1. Interoperability between TRACES and AIDA
DG Technology for Innovation Italian Customs Agency
Rome, 1° June 2012
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2. Agenda Single Window - One Stop Shop: the Italian experience
The structure of the Italian Customs Agency Single Window
The model of interoperability and data exchange system between Italian Customs Agency and Ministry of Health
DigitPA and IT Service Agreement
Action plan for the model of interoperability and data exchange system between DG SANCO and Italian Customs Agency
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3. The new strategic framework
The new strategic framework aims to transforming customs into a modern and responsive partner to trade, whilst protecting fiscal, safety and security interests.
Modernisation of the legal and technological environment in customs:
the amended Community Customs Code, which has enabled European Union (EU) customs authorities to implement some of the most advanced security requirements in the world;
the Modernised Customs Code, which will simplify customs and trade tasks to make them more efficient and cost-effective;
the Electronic Customs Decision, which sets out the basic framework and major deadlines for the electronic customs project and provides a basis for the Commission, Member States and economic operators to plan their own resources
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4. 27 Customs Administrations
The customs dilemma
Favouring reliable
traders
Protecting the security
and safety of citizens
Fostering the
competitiveness
of enterprises
Protecting the Community/
national budget
speed
controls
Il Codice doganale comunitario è stato rivisitato per fornire una base giuridica a procedure doganali completamente elettroniche adeguate all’evoluzione del commercio internazionale.
Parallelamente, con l’introduzione dei cosiddetti emendamenti sulla sicurezza si è rafforzato il ruolo della dogana come garante della “safety & security”.
La rinnovata missione rende più stridente il contrasto tra velocità e controlli in rapporto all’intensità dei traffici. Una panoramica sul volume dei traffici.
27 Customs Administrations
acting as one
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5. Real-time Controls on each Operation
All Customs declarations are screened by the system and addressed to 4 control channels (green, yellow, orange, red) according to their matching precise risk profiles developed by combining some of the data in the declarations (origin, provenance, type of goods…..)
Subjective profiles (WHITE/BLACK LIST) decrease or increase the risk level. Through a voluntary AUDIT procedure enterprises can obtain the certification of their reliability rate (AEO model - AUTHORIZED ECONOMIC OPERATOR), which is linked to a customized control level
Risk profiles can be modified in real-time
The system derives its feedback from itself
GREEN = Computerized Control - YELLOW = Documentary Control
ORANGE = Scanner Control - RED = Physical Control
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6. The Complexity of Operations
The Fragmentation of Customs “Momentum”
Ministry for Communication
Ministry for Foreign Affairs
…armament authorization…
…elettromagnetic compatibility…
Ministry for Economic development
Ministry for Agriculture and
Forest Policies
La slide sintetizza la complessità operativa e la frammentazione del processo di sdoganamento che può comportare il controllo di oltre 70 documenti diversi (fatture, licenze per import ed export, autorizzazioni, certificati fitosanitari e veterinari......) e, in corrispondenza, l’attesa dell’esito dei controlli esercitati da più di 20 enti e soggetti diversi.
In assenza di un efficace coordinamento tra gli enti coinvolti, i costi della frammentazione ricadono sulle imprese.
L’efficacia, la velocità ed il costo dei controlli esercitati è il risultato dell’interazione tra tutti gli attori coinvolti a vario titolo nel “momento doganale
…CITES…
…marks, quality and security of products…
The World Bank estimates up to 73 documents per customs declaration, released by over 20 bodies
In Italy up to 68 documents released by 17 bodies
Ministry for Infrastructures and Transports
Ministry of Public Health
…certificatons…
…sanitary and veterinary…
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7. Single Window WCO defines SW according to REC n. 33 UN\CEFACT:
“a form of facilitation that allows... to lodge information and documents at one single point of entry, to meet the regulatory requirements prescribed for import/export/transit”
Reg. n. 648/2005 of the European Parliament and the Council: it has introduced the principle of the unicity of a customs operation and of the ensuing coordination of the controls performed by different authorities.
The preparatory phase has been completed and the next stage is the deployment of the model.
At national level: The legal framework for Single-Window:
2004 Financial Law (art. 4 c. 57 and 58, L. 350/2003)
Decree of the Prime Minister having regulatory nature (DPCM n. 242/2010)
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8. DPCM 242/2010
The Decree of the President of the Council of Ministers n. 242 of 4 November 2010 (published in the Official Journal n. 10 of 4 January 2011) implements in Italy the mechanism of the "Single Window" introduced by the article 4, par. 57 of the law n. 350 of 24 December 2003.
The Single Window is a tool aiming to simplify import and export operations, in particular offering to the operators the possibility to submit, especially by electronic means, at a single point of entry, all the requests of release of documents needed for the execution of import/export operations, for which one or more administrations are competent (e.g. certifications, authorizations, import and export licences, and other permits).
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9. DPCM 242/2010
Transparency and assurance of the obligations of companies:
synthesis of obbligations for import and export operations (annex A and B of DPCM);
Maximum time limits for issuing certificates - art. 2;
Transitional phase: activation of single window (by 27 July 2011) reduction of critical operational; conferencing services promoted by the regional customs directorates identify solutions to harmonize opening hours and to facilitate and standardize the implementation of controls - art. 6;
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10. DPCM 242/2010 Within 3 years from activation (27 July 2014):
the request and the control of certification/authorization is done electronically to the customs agency (single window) - art. 3
The controls by customs and other public administrations are unified (one stop shop) - art. 4
The single window is coordinated electroniclally, according to the Digital Administration Code - art. 5
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11. DPCM 242/2010: annex A and annex B
Allegato A
PROCEDIMENTI AMMINISTRATIVI E RELATIVI PROVVEDIMENTI PRODROMICI ALL'ATTIVITA' DI IMPORTAZIONE ED ESPORTAZIONE
Ministero o Ente interessato
atto emesso
Tempi di rilascio (giorni)
Allegato B
PROCEDIMENTI AMMINISTRATIVI E RELATIVI PROVVEDIMENTI DA RILASCIARE AL MOMENTO DELLA PRESENTAZIONE DELLE MERCI AI FINI DELL'ESPLETAMENTO DELLE FORMALITA' DOGANALI
Ministero o Ente interessato
atto emesso a seguito di eventuale controllo
tempo limite (ore) Controllo Documentale
tempo limite (ore) Visita Merci
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12. Agenda Single Window - One Stop Shop: the Italian experience
The structure of the Italian Customs Agency Single Window
The model of interoperability and data exchange system between Italian Customs Agency and Ministry of Health
DigitPA and IT Service Agreement
Action plan for the model of interoperability and data exchange system between DG SANCO and Italian Customs Agency
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13. Structure Chaired by the Director of the Italian Customs Agency
Trade Facilitation
MISE
Working Groups:
Interoperability
Problems of Operators
Financial Services
Aid for Trade
Monitoring Committee
Service Conference
SubCommittee for Interoperability
Sharing of strategy with other working groups
Technical / Architectural
Only one
Working Gruos
Functional-Procedural
MISE
Salute
Other Administrations
Prodromal
Contextual 13
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14. Technical-architectural Interoperability sub-commettee
Composition
Members from DG Technology for Innovation of IT Customs Agency;
A referent of technological services for each administration;
Technological Partner.
There is only one working group for all administrations involved in the Single Window.
Mission
Definition of an architectural solution for the uniform application of cooperation between the different administrations involved in the Single Window, in accordance with the rules of the Digital Administration Code. 14
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15. Architectural solution
Technical-architectural Interoperability sub-commettee
Architectural solution
Exchange of information: Web Services
If exchange of information is not possible, direct access to AIDA
Authentication of user from other administration: wich level of security? Interoperability mechanism?
Check the availability of budget resources for new developments. 15
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16. Funtional-procedural Interoperability sub-committee
Composition
Customs Agency:
Members from DG Technology for Innovation;
Members from other General Direction (General Direction of Controls, Antifraud Central Office, etc.);
A procedural expert for each administration;
An informatic expert for each administration;
Technological Partner.
There is one working group for each administration.
Mission
Definition of processes for the implementation of the Italian Single Window: mapping of the current processes (AS-IS), definition of the future process model (TO-BE) and establishment of the intermediate steps (TO-RUN). 16
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17. Funtional-procedural Interoperability sub-committee
Methodology
This approach is followed by Single Window Project Group at community level.
AS-IS
Mapping of current processes
Data Integration and Harmonization
(Reccomendation n. 34 of UN/CEFACT and “Single Window Data Harmonization” of WCO)
TO-BE 4
Mapping of the future processes
by mean of the notation of the Business Process Modelling (BPM)
TO-RUN 4
Estabilishment of the steps that must be implemented in order to reach the future processes 17
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18. Agenda Single Window - One Stop Shop: the Italian experience
The structure of the Italian Customs Agency Single Window
The model of interoperability and data exchange system between Italian Customs Agency and Ministry of Health
DigitPA and IT Service Agreement
Action plan for the model of interoperability and data exchange system between DG SANCO and Italian Customs Agency
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19. How to unify the controls?
Current situation: “health check” + “customs check”
1° check: Common Veterinary Entry Document (CVED) is requested by health authority. The goods must be available for the inspection (if required by the vets at BIP - Border Inspection Point).
Only when the CVED is issued by vets at BIP, the economic operator can sent the custom declaration declaring the number of the certificate in the box 44 of the SAD.
2° check: customs authority, on the basis of the risk analysis, can perform another physical inspection of the goods.
How to unify the controls? 19
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20. Interoperability Model Annex B: C.V.E.D.
Shipping company
Sends the Manifest of Incoming Goods
Receives the reference number of the temporary storage (A3 numbers)
Declarant
Submits an application for the CVED to the competent authority
Insert number of MMA and A3
Declarant
Lodges the customs declaration and declares the booking reference number / the number of the certificate of the CVED in the box 44 of the SAD
AIDA
Notifies to the declarant if goods can be released. If not, notifies the type of control:
Customs Check;
Health Check;
Customs and Health Check (UNIFIED). A3
Ministry of Health
Checks the Manifest of Incoming Goods in AIDA
Send number of request or number of certificate to Customs Agency 20
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21. Interoperability Model Annex B
This model has three main goals:
Reduction of time for customs clereance (always);
One moment of control (one-stop-shop approach);
Reduction of time and cost for the inspection of goods. 21
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22. Revision of Annex A and B of DPCM 242/2010
It has been performed an activity of revision of certificates listed in table A and B of the Italian decree on Single Window (“Sportello Unico Doganale”):
some certificates have been canceled, others have been combined and others have been added (changes have occurred in the legislation… ).
The Ministry of Health, for each certificate, has provided a text document containing:
The description of the process for issuing the certificate;
The regulation supporting the process;
The time required;
Information about the computer system supporting of the process. 22
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23. AS – IS Analysis
Three different information systems have been identified:
“Nuovo Sistema Informativo Sanitario – NSIS - PIF”, for the management of national certificates, used by vets at Border Inspection Points;
“Nuovo Sistema Informativo Sanitario – NSIS - USMAF”, for the management of national certificates, used for goods related to the helth of human beings;
TRACES, managed by DG SANCO at EU level, for the management of CVED-P and CVED-A, used by vets at Border Inspection Point. DG SANCO will be involved in the next months in the Italian Single Window. 23
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24. TRACES
TRACES (TRAde Control and Expert System) is a trans-European network for veterinary health which notifies, certifies and monitors imports, exports and trade in animals and animal products. Economic operators (private sector) and competent authorities all over the world can use this web-based network to trace the movements of animals and animal products.
TRACES is managed by the European Commission (DG SANCO) and is used by all Member States to manage the import / transit of live animals, animal products and certain vegetable foods throughout the EU. 24
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25. TO-BE model: implementation of TO-RUNs
Given the complexity of the project, a phased approach has beeen adopted.
To-Be model is divided in 4 To-Run phases. 25
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26. Implementation of TO-RUNs
TO – RUN 1: Formal check: Check of the quality of information declared in box 44 of SAD.
The first objective of the project is to verify the accuracy of the codes of certificates released by Ministry of Health.
The database containing the certificates is still not available at this stage.
It is performed an automatic check on the basis of the rules of composition of the certificate issued by the Ministry of Health (algorithm used by the system in charge of the Ministry of Health to produce certificate codes).
Ulteriori informazioni saranno fornite dalla DCGT
Test
env. 26 26
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27. Implementation of TO-RUNs
TO – RUN 1: Formal control: Example of CVED code
The code released by TRACES is composed by 21 characters i.e. XXXXX.YY.AAAA :
“XXXXX”: tipology of certificate, “CVEDA” for live animals and “CVEDP” for products of animal origin;
“YY”: ISO code of the country issuing the certificate;
“AAAA”: year;
“ ”: progressive number of the certificate (7 characters, with the possible addition of zeros in front of the sequence number in the case where this is less than seven characters)
Example: ”CVEDP.IT ”
      “CVEDA.DE ”
Ulteriori informazioni saranno fornite dalla DCGT
Test
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28. Implementation of TO-RUNs
TO – RUN 2: Consultation of Manifest of Incoming Goods for the officials of the Ministry of Health
Real
env.
Ulteriori informazioni saranno fornite dalla DCGT
Search of all the Manifest of Incoming Goods, on the basis of the competent customs office 28 28
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29. Details of the header of the manifest
Implementation of TO-RUNs
TO – RUN 2: Consultation of Manifest of Incoming Goods for the officials of the Ministry of Healt
Real
env.
Ulteriori informazioni saranno fornite dalla DCGT
Details of the header of the manifest 29 29
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30. List of cargo to be unloaded
Implementation of TO-RUNs
TO – RUN 2: Consultation of Manifest of Incoming Goods for the officials of the Ministry of Healt
Real
env.
Ulteriori informazioni saranno fornite dalla DCGT
List of cargo to be unloaded 30 30
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31. Details of the cargo to be unloaded
Implementation of TO-RUNs
TO – RUN 2: Consultation of Manifest of Incoming Goods for the officials of the Ministry of Healt
Real
env.
Ulteriori informazioni saranno fornite dalla DCGT
Details of the cargo to be unloaded 31 31
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32. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
The intention is to develop a model that in the first phase of its development ensures:
The validation of the documents supporting the customs declaration;
The coordination of the physical inspection performed by the two competent authorities through a unified control (one – stop – shop approach). This goal will benefit economic operators most, thanks to a reduction in time and costs for the clearance of goods (e.g. currently containers can be opened several times, each time a competent authority requires a physical inspection).
The real aim of Single Window as “a form of facilitation that allows... to lodge information and documents at one single point of entry, to meet the regulatory requirements prescribed for import/export/transit” (according to Recommendation 33 UN\CEFACT) will be reached in a subsequent phase of the model itself.
Ulteriori informazioni saranno fornite dalla DCGT 32
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33. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
The model proposed:
When lodging the application for a certificate issued by the Ministry of Health, the economic operator may indicate in the application itself the number of the manifest of incoming goods (Manifesto Merci in Arrivo – MMA) relevant to the consignment, as well as any reference to temporary storage associated to the goods (A3 number).
Ulteriori informazioni saranno fornite dalla DCGT 33
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34. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
Data Exchange
After the trader has filed an application for a certificate, NSIS (the information system of the Ministry of Health) should send via webservices a message (XML format) to the Customs Agency containing the following information:
Reservation number of the certificate;
The “certificate number” (when issued);
The TARIC code of the goods;
Net Mass;
Units;
Office Code;
Validity of the instance (YES / NO); ….
Ulteriori informazioni saranno fornite dalla DCGT 34
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35. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
Data Exchange …
Description of invalidity: contains the reason why the application declared by the operator is not considered valid (eg. “Application deleted”). The field can have a value only if the instance is not valid;
The state of the application;
Date of closure: this field contains the date of closure of the application, when a final state is reached;
Number of Manifest of Incoming goods (Manifesto Merci in Arrivo MMA), if available.
Number of temporary storage (A3) if available.
Ulteriori informazioni saranno fornite dalla DCGT 35
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36. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
The possible states of the application:
“Presented”: the application has been submitted by the operator but the processing has not started yet.
“Processing”: the official at the Ministry of Healt is working on the application and is performing a documentary check.
“Physical inspection”: the official at the Ministry of Health has decided to perform a physical inspection of the goods declared in the certificate application.
“Released/Not released”:
“Released”: the official has decided to release the instance on the basis of the documentary or physical checks;
“Not released”: the official has decided to not release the instance. The goods can’t be released.
The states “Processing” and “Physical check” must be updated in another one of the final states available (“Released”, “Not released”).
Ulteriori informazioni saranno fornite dalla DCGT 36
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37. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
Box 44 of the SAD contains, among other information, the “reservation number” or “certificate number” issued by the Ministry of Healt to the economic operator when he lodges the application for a certificate.
When the customs declaration is lodged, AIDA verifies if the “reservation number” or “certificate number” is recorded in the locally available database (if not, the customs declaration is rejected), and checks the relevant state, which affects the clearance of the customs declaration and the release of goods.
In addition to the outcome of the risk analysis for fiscal and “safety & security” purposes, when issuing the outcome of the customs declaration to the trader AIDA should take into account also the status of the “reservation number” or “certificate number” of the documents received from Ministry of Health.
Ulteriori informazioni saranno fornite dalla DCGT 37
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38. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
The customs declaration is rejected when the state of the certificate is “Not released”.
If the state is “Presented” or “Processing”, the customs declaration must be placed in a pending state waiting for an update from the Ministry of Health. Any update of this state via web services leads to a change of the state of the customs declaration.
If the state is (or becomes) “Not released”, the customs declaration cannot be validated and that circumstance shall be notified to the trader by AIDA.
Ulteriori informazioni saranno fornite dalla DCGT 38
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39. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
If the state is (or becomes) “Released”, the customs declaration is "releasable" if no documentary control or physical inspection is required by the Customs Agency.
If the state is (or becomes) “Released”, but the Customs Agency requires further checks before the release of goods, the outcome of the customs declaration is "not releasable".
If the state is (or becomes) “Physical inspection”, it is communicated to the trader that the declaration is "not releasable" and why.
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40. Implementation of TO-RUNs
TO-RUN 3: One-Stop-Shop Approach
If the outcome of the customs declaration is " Not released", AIDA doesn’t issue the so-called “release code”: the outcome communicated to the declarant (trader) is composed of the result of the risk analysis and a qualifier that indicates which other control is required before the release of goods ("customs check", "health check", "customs check and health check ", etc..).
In the future the qualifier will contain an indication of the controls required by the other authorities involved in the Italian Single Window.
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41. Implementation of TO-RUNs
TO-RUN 4: “Open” phase, improvement of processes
After the implementation of the TO-RUN 3 (in progress), the benefits of the model will be tangible.
The Italian Customs Agency and the Ministry of Health agreed that will be performed further developments, in order to check carefully the detail of the certificates.
In the next years a full single window model will be developed.
Ulteriori informazioni saranno fornite dalla DCGT 41
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42. State of the art Ministry of Health
7 certificates in annex A and 12 in annex B.
1.000 certificates issued by Ministry of Health per day.
The project started in June 2010 (before DPCM) and is still running.
Results:
Consultation of Manifest of Incoming Goods (November 2011);
Formal controls of certificate code declared in box 44 of the SAD (March 2012);
Data exchange between Customs Agency and Ministry of Health via web services (May 2012). 42
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43. Roadmap
SHORT TERM
Consolidation of the model TO-RUN 1 and TO-RUN 2 and implementation of TO-RUN 3 with the Ministry of Health (contextual model of certificates that can be released when goods are available for a possible inspection). 43
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44. Agenda Single Window - One Stop Shop: the Italian experience
The structure of the Italian Customs Agency Single Window
The model of interoperability and data exchange system between Italian Customs Agency and Ministry of Health
DigitPA and IT Service Agreement
Action plan for the model of interoperability and data exchange system between DG SANCO and Italian Customs Agency
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45. Digit PA: role in the framework of Public Administrations
DigitPA is an Italian public body (without economic aims) “expert” in the field of information and communication technologies for public administration. It operates according to the guidelines and under the supervision of the Prime Minister, with technical and functional autonomy.
It is responsible for defining the Code of Digital Administration, an Italian regulation that is binding for all the public administrations. This code defines the Public System of Connectivity (SPC – “Sistema Pubblico di Connettività”) as the set of technological infrastructure and technical regulations for the development, sharing, integration and dissemination of information and government data, necessary to ensure basic and advanced interoperability and cooperation among information systems, ensuring security, confidentiality and preservation of information resources and autonomy of each government. It is a network that links together all Italian public administrations. 45
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46. IT Service Agreement structure
IT Service Agreement is a document created by public administrations to define:
the data exchange mechanism between systems;
the performance of the service and delivery method;
the security requirements;
the level of services. 46
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47. IT Service Agreement structure
Common part (defined by provider):
Interface Specification (list of operations offered, defined in WSDL – Web Service Description Language);
Conversation Specification (sequences of messages supported by service, defined in WSBL – Web Service Behaviour Language);
Attachments. 47
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48. Agenda Single Window - One Stop Shop: the Italian experience
The structure of the Italian Customs Agency Single Window
The model of interoperability and data exchange system between Italian Customs Agency and Ministry of Health
DigitPA and IT Service Agreement
Action plan for the model of interoperability and data exchange system between DG SANCO and Italian Customs Agency
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49. Action Plan Agreement on the set data to be exchanged
Message exchange: format (XML), modalities (Web Services), security (use of digital signature, …) and SLA
Fallback procedures
Sharing of a Road Map for the next activities 49
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50. Thank you for your attention
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