1. Central Direction of Innovation Technologies
MOTORWAYS
OF THE SEA
Marco Mattiocco
Agenzia delle Dogane e dei Monopoli/
Italian Customs and Monopolies Agency Direzione Centrale Tecnologie per l'Innovazione/
Central Direction of Innovation Technologies
Venice, March 2015

2. The customs dilemma Favouring reliable traders Protecting the security
and safety of citizens
Fostering the
competitiveness
of enterprises
Protecting the EU/
national budget
speed
controls
All Customs Administrations
acting as one 2

3. The Complexity of Operations
The Fragmentation of Customs Momentum
Ministry of Communication
Ministry of Foreign Affairs
…elettromagnetic compatibility…
…armament authorization…
Ministryfor
Economic Development
Ministero delle Politiche Agricole e Forestali
…marks, quality and security of products…
…CITES…
The World Bank estimates that customs clearance process can take, in addition to the customs declaration, up to 73 different documents in most cases released on paper, and await the outcome of the controls exercised by more than 20 different bodies (In Italy 68 and 17)
Ministry for Infrastructures and Transports
Ministry of Public Health
…certifications…
…sanitary and veterinary…

4. Legal framework 1/3
WCO defines Single Window according to REC n. 33 UN\CEFACT: “a form of facilitation that allows... to lodge information and documents at one single point of entry, to meet the regulatory requirements prescribed for import/export/transit”.
Reg. EU. 648/2005: has introduced the principle of the unicity of a customs operation and of the consequent coordination of the controls performed by different authorities. 4

5. Legal framework 2/3
Reg. (UE) n. 952/2013 of the European Parliament and the Council (Union Customs Code):
Article Cooperation between authorities
1. Where, in respect of the same goods, controls other than customs controls are to be performed by competent authorities other than the customs authorities, customs authorities shall, in close cooperation with those other authorities, endeavour to have those controls performed, wherever possible, at the same time and place as customs controls (one-stop-shop), with customs authorities having the coordinating role in achieving this. 5

6. Legal framework 3/3 At national level:
2004 Financial Law (art. 4 points 57 and 58 of Law 350/2003) establishes the Single window approach , (At the offices of the Customs, is established the Single window to simplify the import/export operations and to concentrate the administrative requirements, also regarding other administrations)
The Decree of the Prime Minister (DPCM) 242/2010 having regulatory nature has been published on 27 January 2011. 6

7. DPCM 242/2010
synthesis of obligations for import and export operations (annex A and B of DPCM) - art. 2
Documents and certificates that can be requested before the arrival of goods (PRODOMAL)
Competent Government Agency
Document/certificate
Release Time (days)
Annex A
Documents and certificates that can be released only if goods are available for a possible physical inspection (CONTEXTUAL)
Competent Government Agency
Document/certificate
Time limit for documentary check
Time limit for physical check
Annex B

8. DPCM 242/2010
the request and the control of certification/authorization is done electronically to the customs agency (single window) - art. 3
The controls by customs and other public administrations are unified (one stop shop) - art. 4
The single window is coordinated electroniclally, according to the Digital Administration Code - art. 5

9. Italian Customs Agency Single Window - Architecture
Chaired by the Director of the Italian Customs and Monopoly Agency
Trade Facilitation
MISE (Ministry of Economic Development)
Working Groups:
Interoperability
Problems of Operators
Financial Services
Aid for Trade
Monitoring Committee
Service Conference
SubCommittee for Interoperability
Sharing of strategy with other working groups
Technical / Architectural
Only one
Working Group
Functional-Procedural
MISE
Health
Other Administrations
Prodromal
Contextual 9 9

10. The AIDA IT System Automazione Integrata Dogane Accise
Major assets:
“Computerization” and parallel re-engineering of service processes and of the relevant activities, to customize them to the simplification opportunities offered by ICT.
Re-engineering based on the single-window/one-stop-shop approach (integration of processes and unification of controls carried out by other administrations)
Usability of ICT services
on-line training/information
steady contacts - via web - with enterprises to record their needs and to measure the effectiveness of action
Telematic access extended to the services provided and to the information processed
Digital Signature
Totally free of charge for economic operators

11. The Added Value for Traders: a Fully Digital Approach
AIDA
Leads you
AIDA
Corrects you
The front-office is
no longer needed
YES
Correct? NO
Better compliance
Usability of
ICT services
How to get:
- on-line assistance
Reduction in litigation
- elearning
- training environment
Recording needs
Measuring effectiveness
Knowledge System
Network of assistance
to enterprises
Updating of the
Knowledge system

12. Results Achieved: nearly 100% of e-Declarations

13. AIDA, TARIC and Single Window: automated checks
Example of an import: Kg of garlic from Egypt
The customs declaration is acquired through
electronic means.
2. According to commodity code,
customs procedure requested, origin, preferences…
3. Measures and documents are checked automatically on TARIC.
Online request to the Ministry for Internation Trade
to check the AGRIM validity and residual quantities
4. And automatically compared with the documents stated in the declaration (box 44).
Certificates coded at Community level
Certificates coded at national level
5. In case of difformity the declaration is rejected (admissibility control).
Formal Control of the
AGECONTROL product
(to be integrated)
6. If everything is ok the declaration is registered and the AGRIM quantities are simultaneously updated online by the Ministry of Economic Development.

14. The model of interoperability with the Ministry of Economic Development
Agrim / Agrex Licences
Ministry of
Economic Development
Declarant
Italian Customs
Declaration
submitted
Request forwarded
YES
Is the licence
valid?
Goods released
Quantity updated NO
Goods stopped
Declaration rejected

15. From 2012 fully digital process
From paper to electronic Agricultural license
The electronic Agricultural license has the same content of the paper document.
The Economic Operator must indicate the AGRIM / AGREX licences (paper, electronic, issued by another EU country) necessary to the operation of import / export in the box 44 of the customs declaration:
Document Type: X001 (EX) or L001 (IM)
Licence identification
Country Code
Quantity
Year
Unit
From 2012 fully digital process
AIDA performs an automatic admissibility control of the electronic licence and updates the quantity and sends the information to MISE

16. The model of interoperability with the Ministry of Health
tfin
Before Single Window
time
Submit the request
Checks goods
Releases the certificate
Submit the declaration
Checks goods
Releases goods
Costs to move the container for the inspections
Waiting time to submit the declaration
Zero waiting time
With Single Window
Submit the request
Unified check
Releases goods
Reduction of time and costs for the inspection
Only one control
Releases the request code
The economic operator can lodge the declaration with “request code” in box 44. The status of the certificate is checked by interoperability.
Submit the declaration
Economic Operator
Ministry of Health
Customs Agency 16

17. State of the art
The model of interoperability with the Ministry of Economic Development can be applied to all documents/certificates listed in Annex A of DPCM 242/2010.
The model of interoperability with the Ministry of Health can be applied to all documents/certificates listed in Annex B of DPCM 242/2010.
Currently data exchange is in operation with:
Ministry of Economic Development (agrim/agrex licences)
Ministry of Health (sanitary and veterinary certificates)
Minitry of Foreign Affairs (weaponry licenses)
Ministry of Agriculture, Food and Forestry (phytosanitary certificates)
It has been covered at least the 80% of all supporting documents in customs declaration. 17 17

18. Single Window information and transparency
At web site in the Single Window section

19. Monitoring of the declaration life cycle…
“AIDA Servizi per l’interoperabilità” is a tool that provides the monitoring of all phases of declaration and status of release of the supporting certificates.

20. …and the supporting certificates
FULL TRANSPARENCY FOR ECONOMIC OPERATOR:
it is clear the administration that is currently in charge of the process.

21. ensuring Safety&Security
The Customs Single Window: a good practice according to the air couriers
From 3 day to 7 hours
about 70% of time saved
ensuring Safety&Security 1

22. What we are doing in Italy
Customs Single Window
The availability of the data in advance of manifests and information about security is an essential prerequisite for further simplifications
Clearance at sea
Digital supply chain

23. Let not reinvent the wheel
Ministry of Transport
Italian Customs Agency
Maritime National Single Window
PMIS
Customs National Single Window
AIDA
Inbound manifest
(Fal form )
18 Administrations
Maritime Health, etc.
Security
Berth authorization
Ship release
Ship …
Goods
Traders Interface
Customs Telematic Service
Obligations delegated to the various national authorities by regulations
Obligations delegated to the customs authority by EU legislation
ENS/EXS
Ship info
Inbound Manifest
Principio Once: inviare le informazioni una sola volta!
IMO/FAL
Import/Export
Health info
EU Directive 2010/65
(completion of reporting formalities)
ONCE
Economic Operators 23

24. Clearance “at sea”: Integration with port authorities
Italian Coast Guard
Italian Customs
Economic Operator
Communicate the vessel to monitor
send e-Manifest
Vessel monitored (Italian waters)
Authorization to lodge the Customs declaration
Customs Single Window with other Administrations
Customs declarations can be lodged when goods are ongoing ONLY if the Italian Coast Guard assures the Customs to have the vessel under control.
Italian Coast Guard indicates deviations in order to prevent unauthorized landings or tampering of goods.
Thanks to the Customs Single Window, Customs and other Administration can anticipate the risk analysis in order to have a shorter time release and, in the case, address goods to physical inspection areas to perform an unified control .

25. Prerequisites to the clearance at “sea” Clearance at “sea” start date
Ship monitored by the Italian Coast Guard
Customs Office
Clearance at “sea” start date
UD LA SPEZIA
20/02/2014
UD GENOVA 2
UD GENOVA 1
UD SAVONA
04/08/2014
VADO LIGURE
UD RAVENNA
01/09/2014
UD VENEZIA
UD TRIESTE
02/09/2014
UD CIVITAVECCHIA
10/09/2014
UD LIVORNO
01/10/2014
UD TARANTO
22/10/2014
UD BARI
UD NAPOLI 1
15/12/2014
UD SALERNO
15/01/2015
UD ANCONA
16/02/2015
UD PALERMO
Single window activated in the customs office related to the landing port
Terminal handling containers and landing operations and handling containers using telematics for managment of the temporary Custody 25

26. Pre-clearing + Single window: Through an efficient seamless model
Before Single window…
Attention!!! Pre-clearing not allowed for goods subjected to controls of other bodies (for instance Health control)
eManifest
Customs declaration
Customs controls
Health
controls
After Single window …
Pre-clearing allowed also for goods subjected to controls of other bodies (for instance Health control)
… Control unification
… Costs and times reduction
emanifest
pre-clearing declaration
Customs and Health Controls

27. Findings in La Spezia and Genova
TIME ACCURACY to plan containers handling and organize intermodal transfer
COST AND TIME REDUCTION due to a short dwell time
from to 5,5 days to 3,5 days (La spezia) and from 5 days to 4 days (Genova) the permanence in stock area
about 30% of containers leave the port after 12 hours 27

28. Strengths of the Italian Single Window
Reduction of time
Simplification of the customs procedures that leads to a drastic reduction of time and costs for businesses and Public Administration.
One stop shop
Unified controls, more effective and efficient based on risk analysis, document check in parallel.
Monitoring
“AIDA Servizi per l’interoperabilità” provides the monitoring of all phases of declaration and status of release of the certificates.

29. Thank you for your attention