1. VALE Last Copy Pilot Project at Rutgers University Libraries
Christopher Sterback
VALE / NJ ACRL/ NJLA CUS Tenth Annual Users' Conference Friday, January 9, 2009

2. Vale Last Copy Workflow
Systems Runs Report
Selector Reviews Report
Selector Inspects Condition and Annotates Printout
Systems Updates Item Record
Systems Uploads Selected Bibliographic Records to VLCC

3. Run Reports
Current number of bibliographic records
2,090,183 titles

4. Run Reports Report selects: Imprints prior to 1900
197,708 titles
Exclude titles held electronically, held in non-circulating libraries, or are already being preserved such as Special Collections
36,860 titles
Exclude serials
35,045 titles

5. Review Report
Selector receives report, reviews titles, notes duplicates
Takes report to shelves

6. Inspect Items Notes condition of item such as:
Rebound and in good condition
Slight spotting on pages
Boxed, fragile
Broken binding, brittle pages

7. Update item Record in ILS
Use codes currently used in inventory
Boxing (item has brittle pages)
Repair (item has 10 or less loose pages and has torn spine or loose text block)
Rebind (item has more than 10 loose pages, a torn spine and loose text block, and loose book boards.)

8. Upload File to VLCC collection
Update Item Record with code for VLCC
After item records have been updated, select records with VLCC code for export

9. Priorities Titles in circulating collections
STACKS
FOLIO
JUV
Titles with high replacement cost – Art
Titles not duplicated electronically

10. Pilot Project Progress
Titles in N Classification; 1,747 items in 1,236 titles
Most items in the Art library but some located in other units:
ALEXANDER - 46 items
ANNEX – 114 items
ART – 1496 items
CAMDEN – 16 items
DANA – 6 items
DOUGLASS – 58 items
KILMER – 11 items
There are minimum requirements – 82 titles filtered out due to lack of |b in 260

11. Sample Title

12. Questions