1. Pamphlets Task Force Report CDC - July 19, 2001

2. Census of pamphlet containers in Old Yale classes 100% of Old Yale classes were surveyed 9,612 pamphlet boxes 19,250 envelopes 1,035 shelves with significant amount of loose pamphlets at least 100,000 pamphlets - probably more

3. Overview of Old Yale classes A = General works B = Non-American history & biography C = North & South American history E = Geography, travel, maps F = Asian, African, Middle Eastern, etc. languages, linguistics, philology G = Classics H = European literature, philology I = English & American literature J = Fine arts K = Philosophy, psychology, aesthetics, ethics L = Education

4. Old Yale classes, cont’d. M = Religion N = Social sciences, economics, transportation, commerce, finance, labor O = Political science P = Law Q = Mathematics & astronomy R = Physics & chemistry S = Natural sciences T = Medicine U = Applied sciences, technology, military V = Music X = History of book, book arts, bibliography

5. Pamphlet Boxes by class

6. Envelopes by class

7. Shelves with loose pams.

8. Classes with most pamphlets: B = 979 boxes 2,070 envelopes C = 411 boxes1,726 envelopes H = 897 boxes 116 envelopes I = 409 boxes 433 envelopes N= 3435 boxes8,789 envelopes O = 385 boxes 880 envelopes S = 423 boxes1,826 envelopes

9. Boxes/100 shelves

10. Envelopes/100 shelves

11. Next level questions re. pamphlets... What is their current level of bibliographic control? What level of bibliographic control is appropriate for various types? On what basis should priority be given to certain materials - physical condition, scholarly importance, age/rarity, etc. - ? Can the pamphlets circulate safely in current state or with just better housing? Should they be used only in a supervised reading room? Should everything be kept?

12. Paths of treatment: Transfer to Beinecke - based on age, value, appropriateness Transfer to special collections - e.g., cohesive groups, ephemera Discard - e.g. offprints if journal issue is held Send to LSF & allow use only in supervised reading room - assumes good bibliographic control Repair and “bind” - return to open stacks Re-format: Microfilm, photocopy, or scan brittle items - retain or discard original

13. How do we decide on appropriate paths of treatment? Container census results provide only a very basic sense of the problem Additional information will enable us to analyze the cost of solving the problem & be in position to apply for funding We need to develop methodologies for gathering information

14. Information needed: Number of individual items Level of bibliographical control Nature & value of material Percentages for which various methods of treatment are appropriate Cost of treatment (staff time, materials)

15. Suggested pilot project To be done by selectors (with assistance) Target four classes with most boxes & look carefully at 2% of boxes –B (19 boxes) = history –H (18 boxes)= literature –N (69 boxes)= social studies –S (9 boxes)= science Check 3 boxes in each of other classes (= about 50 more boxes) i.e, do demo triage on approximately 165 boxes using triage worksheet

16. Goals of pilot project: Get more exact sense of quantity Evaluate nature & value of material Determine percentages falling in various treatment methods Get better sense of costs

17. Proposed schedule: Forum in mid-September to explain pilot project to selectors Pilot project finished by end of November Cost analysis and project proposals by January 2002