1. New Employee Orientation
Welcome to the
New Employee Orientation
Read Slide
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2. About Kyrene Celebrating 128 years of quality education
Founded in 1888
25 schools & Furlong Campus
17,129 students
2300+ employees
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4. A d i s t r i c t o f e x c e l l i n g s c h o o l s

5. Kyrene Regional Model Akimel A-al Altadeña Estrella Cerritos
Lagos Monte Vista
Milenio Sierra
Centennial Pueblo
Colina Mariposa
Esperanza Mirada
Lomas Paloma
Manitas
Aprende KMS*
Brisas Niños
Cielo Norte
KTA-Sureño Waggoner
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6. Kyrene Customer Service Model Human Resources Regional Specialists
Leslie Branson
Employment Specialist
- Aprende Region
- Pueblo Region
- Exceptional Student Services
Carla Covarrubias
- Akimel A-al Region
- Altadeña Region
- Kyrene Middle School* - Norte Elementary*
Jean Gauthier
Substitutes/Smartschools
Summer Performance Contracts
Melissa Smith
- Centennial Region
- Niños Elementary* - Waggoner Elementary*
- Community Ed/Kids Club (DO)
- Curriculum and Assessment
- Educational Services
- Information and Accountability
- Instruction
- Technology
Sue Spadafore
Business Services/Print Shop/Warehouse
- Facilities/Grounds
Human Resource Services
Transportation
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7. Payroll Contacts A d i s t r i c t o f e x c e l l i n g s c h o o l s
Judy Licko
Payroll Manager
PAR Processing – Kronos Specialist
(480)
Theresa Steverson
Payroll Technician District Office (Upstairs) Kids Club/Summer Academy
Transportation/Bus Drivers
Jamie Nethercutt
Payroll Technician Aprende MS – Brisas – Cielo – Kyrene MS
Niños – Norte – KTA Sureño
Waggoner
Print Shop, Warehouse
Permanent Substitutes M-Z
Linda Valencia
Payroll Technician Akimel A-al MS – Altadeña MS
Cerritos – Estrella – Lagos
Milenio – Monte Vista – Sierra
Business Services, Human Resource Services, Technology
Brienna Soza
Payroll Technician Centennial MS – Colina – Esperanza
Lomas – Manitas – Mariposa – Mirada
Paloma – Pueblo MS
Curriculum and Learning, Facilities/Grounds
Permanent Substitutes A-N
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8. X1215 Technology Contacts The number to know is: TECHNOLOGY HELP DESK
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9. Kyrene Communications
Leadership Communications
Kyrene (check daily)
Facebook
Twitter
Employee Associations
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10. Kyrene Communications
Kyrene values you as our employee and the right to public free speech.
We also expect all employees to adhere to Governing Board Policy.
Policy GBEA Staff Ethics:
Employee conduct and communication
Policy GBEF Staff Use of Digital Communications & Electronic Devices:
Web-based, mobile, and social media technologies
All employees of the District are expected to
Maintain high standards in their school relationship.  
Assume responsibility for providing leadership in the school and community
Maintain standards of exemplary conduct
Maintain just, courteous, and proper relationships with students, parents, staff members, and others
“It must be recognized that the employee’s actions will be viewed and appraised by the community, associates, and students.”
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11. The Kyrene HR webpage https://www.kyrene.org/domain/533
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12. Administrative Terms and Conditions Certified Meet and Confer
Employee Agreements
ESP Meet and Confer
Administrative Terms and Conditions
Certified Meet and Confer
All employee agreement documents are located under HR, Employee Information and Forms, Employee Group Links
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13. iVisions Employee Portal
Go to Kyrene Home Page
Click Employees
Click iVisions Self-Service Portal
Upper right hand click Login
Input Kyrene Six Digit ID # in User name and Password
If you have difficulties logging in, please contact Technology Services at
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14. iVisions Employee Portal
Self Service Information Includes:
Profile – Employee Emergency Contacts
Time Off Requests
Contract Acceptance Substitute Tracking
Employee Mandatory Trainings
Pay/Tax Information
Benefits Enrollment
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15. Authorized Compensatory Absences (ACA)
ACA Accruals:
Employees accrue ACA each pay period
ACA accrues at the hourly rate of approximately .0577
Blackout Days must be approved in writing and in advance. ACA absences are restricted on these days:
First five (5) instructional days of school
The first instructional day of each quarter
The day prior to the Thanksgiving Holiday
State-mandated testing dates (excluding makeup testing)
Last two (2) instructional days of the school year
Bereavement Absence Benefit for ESP employees who are benefits eligible (20 hours or more/week):
Up to three (3) days per annum, District-paid, due to a death of an immediate family member (as defined in ESP Meet and Confer)
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16. Absence Reporting For School-Based Education Support Professionals
(ESP)
All absences must be reported in the Absence Management system even if a sub is not needed. Specify your work hours, otherwise, the system defaults to a full school day.
Absences should be reported as soon as possible.
Prior to being absent, verify with your site Administrator to determine if your position requires a substitute. If so, subs are requested through Absence Management system.
If a sub is needed and it is less than 1 hour before job start time, please contact Substitute Specialist, Jean Gauthier (480)
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17. Absence Management System
Your ID number and pin are included in your welcome letter from the Substitute Specialist
Via the Internet:
Via the Phone:
Absence Management OR
Click Employees/Absence Management
Enter your ID number followed by the # sign.
Enter your PIN followed by the # sign.
Please contact Substitute Specialist, Jean Gauthier with any questions
(480) or
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18. Absence Reporting For Furlong-Based Education Support Professionals (ESP)
All absences must be entered in the iVisions Portal (Self Service/Time Off)
Be sure to know the absence reporting procedures for your specific department
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19. Specialist Jennie Truman at x1307
Leave of Absence
Employees may use up to ten (10) consecutive ACA days for eligible absences. If you will be absent from work longer than ten (10) consecutive work days, or you do not have accrued ACA to use, contact Human Resources right away, to inquire about an authorized Leave of Absence. FMLA regulations require a 30-day notification to the employer of the need for leave of absence.
For information online:
ESP Meet & Confer Document  Frequently Asked Questions (FAQ’s)
To review and print the online packet: Request for Leave Packet
If you have questions or would like to schedule an appointment, contact:
Specialist Jennie Truman at x1307
Assistant Director Karla Izzett at x1322
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20. Mandatory Training
Federal and State laws require school district employees to be trained on topics related to the workplace and students. 
Mandatory Training includes such topics as Sexual Harassment, Mandatory Child Abuse Reporting, and Bloodborne Pathogens
Kyrene offers training online through the iVisions Portal and all modules are to be completed during your work hours
Each module takes from 5 to10 minutes to complete
Training is completed by all employees each year, and for new employees within the first 30 days of employment
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21. Performance Evaluation
TeachPoint is the online performance evaluation system for
Education Support Professionals
Online communication throughout the work year between evaluator and employee
6 Performance Standards, with specific indicators, covering
Job Knowledge
Job Competence
Professional Relationships
Contribution to Positive Work/School Environment
Responsibility and Accountability
Professional Growth and Development
Ratings of Highly Effective, Effective, Developing, Ineffective
Overall proficiency score
TeachPoint ESP Evaluation System Handbook
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22. Kronos Time Clock System & FLSA
The Fair Labor Standards Act [FLSA] addresses minimum wage, child labor standards, overtime pay and the accurate record-keeping of exact hours employees work.
All ESP employees clock in and out using the Kronos time clock in a central location at their job site, including when they leave and return from lunch. ESP Meet & Confer defines break and lunch periods.
Kronos calculates work hours weekly which are transferred to Kyrene’s payroll system
Employees are held accountable for reporting missed punches to the school or department secretary.
Non-exempt (hourly) employees are not allowed to “donate” their time. FLSA states: “Hours worked include all the time during which an employee is required to be on the employer’s premises, on duty, or at a prescribed workplace.”
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23. Sick Leave Bank Employee Associations:
KESPA – Kyrene Education Support Professional Association (support)
KEA – Kyrene Educational Association (certified)
KAC – Kyrene Administrative Council (administrative)
All three employee groups offer a sick leave bank.
24 hours of ACA accrued in order to donate 8 hours
You only have to donate once to be a member, but you have the opportunity to donate during each enrollment period
You don’t have to be a KESPA member to donate or receive benefit
Enrollment donation twice a year: Fall and Spring
For further information please contact your association representative
Mike Williams – Co-president
Holly Neil – Co-president
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24. Employee Benefits
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25. BENEFIT ENROLLMENT PROCESS
New Hire Benefit Eligibility – 30 hours per week
Log in to iVisions to enroll – required even if declining
Complete enrollment within 31 days of the first day of work*
Waiting Period: 1st of the month following 60 days of employment
i.e. Hire date 7/20, benefits effective 10/1
District paid medical plan allowance covers full cost of employee only Health Savings Account or Base PPO medical plans
Benefit payroll deductions
20 deductions; August – May, 10 month school site staff
24 deductions; July – June, 12 month year round staff
* Failure to complete enrollment within the 31 days results in automatic enrollment in the Base PPO medical plan.
Employees who work 30 or more hours per week in all positions combined may be or may become eligible for employee benefits. If you are a new hire your Employment Specialist may have indicated to you if you are benefits eligible now. Employees who are eligible have 31 days from their first day of work to log in to their iVisions self service portal to enroll. All eligible employees are required to complete the enrollment, to either elect or waive our offer of benefits.
The waiting period for benefits to go into effect is the 1st of the month following 60 days of employment. For example if you are hired July 20, your elected benefits will go into effect October 1.
Kyrene School District offers an employee medical plan allowance in the amount of $4,992 this year which fully covers the annual cost of employee only medical insurance on two of our medical plan offerings. We will discuss the plans in a moment.
For employees who work a 10 month contract which is generally most school site based staff have 20 pay check deductions for their insurance benefits. On a full year, deductions begin at the end of August, and the last deduction is taken at the end of May. The benefit plans themselves have a plan year of July 1 through June 30. This means that you do have benefits through the summer months, as you will have pre-paid for the month of August. For 12 month employees, you will have 24 paycheck deductions.
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26. EMPLOYEE BENEFITS Life Events & Open Enrollment
Mid-year changes allowed only for IRS qualifying life events
Life event examples = marriage, divorce, birth/adoption, spouse open enrollment/ loss of coverage, ACA allowable changes, etc.
Life event paperwork must be completed within 31 days
Open enrollment – spring each year
Open enrollment changes effective July 1st
For Benefits Inquiries, please contact:
Deb Spurgin - Chief Benefits Officer Taylor Schroeder – Specialist (480)
Jessica Bowman – Specialist (480)
Jennie Truman – Specialist (480)
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27. Health Benefit Plans Offered Kyrene Employee Benefit Trust (KEBT)
Medical Plans - United Healthcare – 4 plan options
Base PPO* - $5,000 deductible, 80/20
H.S.A. Medical* - $1,500 deductible 80/20
Standard PPO - $500 deductible, 80/20
Premium PPO Buy-up – $200 deductible, 90/10
Medical plans include Rx, Behavioral Health and Health Coach, Bre Moro
*Medical plans in purple are completely free for employee only, premiums paid by KSD
Employee Assistance Program (EAP)
Dental Plans - CIGNA – 2 plan options
Prepaid DHMO co-pays for services, select network dentist
DPPO - $50 annual deductible, 100%, 80%, 50% any dentist
Vision Plan - Avesis – exam co-pay, allowances for frames, contacts and discount for laser correction
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28. Benefit Plans Offered Short Term Disability ASI
Basic and Voluntary Life The Hartford
Flexible Spending UHC, medical and dependent care
Arizona State Retirement System – pension benefit
Long Term Disability Broadspire, ASRS
Optional 403(b)/ 457(b) Accounts – Voya
Critical Illness/ Accidental Injury Plans - Cigna
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29. Workers Compensation (WC)
If injured on the job:
Immediately notify your Supervisor (required)
Supervisor and the Employee call in to the Nurse Triage line (Unless life threatening or serious injury needing immediate treatment)
WC Approved Urgent Care Centers
Dignity Health – Chandler Blvd & 46th St.
FastMed – Elliot Road and Priest
Emergency - Closest ER facility
Employee accrued time is used until claim is approved for lost wage benefits by the WC carrier
If you have questions regarding workers compensation please contact the Benefits Department.
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30. Medicaid
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Some Instructional Assistants as well as Occupational, Physical and Speech therapists are all required to complete Medicaid paperwork each month
Staff are expected to complete this during their regularly scheduled work day
If you have any questions about Medicaid, please contact Mel Allbright in Business Services at (480)
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31. Business Services Reminders
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Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order
Cash Handling – Don’t do it! All monies collected must have a receipt issued (i.e., field trip fees, etc.)
If you have any questions about Business Services, please contact Ann Moxley, at x1351
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32. Trip Reduction Program (TRP)
Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking!
Kyrene participates in the Maricopa County Trip Reduction Program (TRP).
Kyrene offers incentives!
+ A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems;
+ Monthly prize drawings ($20 gift card!) for new and continuing alternative mode users. Register at
Please contact Nancy Moser at X1709
For bus information, please call Valley metro Transit Information at (602)
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33. Your “To Do” List: Task Reminders
Complete mandatory trainings online through iVisions
Enroll in benefits (if eligible)
Talk to your administrator regarding your preliminary evaluation
Check with your supervisor to determine if a sub is required for your position (school based ESP)
Ask your supervisor to clarify absence reporting procedures for your specific department
If you are currently working part-time and are interested in being considered for additional duties, please contact HR
Read slide
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34. Please contact us @ 480-541-1300 (main HR reception desk)
Additional Questions?
Please contact us @ (main HR reception desk)
THANK YOU
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