1. Using Groove
Philip S. Vavalides Professor - IT/Networking Guilford Technical Community College Jamestown, NC

2. What is Groove?
a collaboration tool that people can use to communicate and share information in a protected environment over a network

3. Security
Groove works through a Groove Relay Server, which acts as a store and forward mechanism. This server is a holding queue.
Security
each user is assigned a role with specific permissions
all data including messages and chat is fully encrypted and uses random encryption keys which are stored in your account

4. Accounts each user must have an individual account
all files stored locally
changes are synchronized whenever users are connected

5. Creating a Groove Account

6. Account Creation (cont.)

7. Account Creation (cont.)

8. Account Creation (cont.)

9. The Launchbar the main window that you work with in Groove three areas
by default the workspace and contact areas are displayed as tabs and the common tasks are displayed in a pane at the bottom

10. The Launchbar
contacts
workspaces

11. Workspaces
a workspace is made up of tools that are used to manage different types of content
standard workspace – this is the usual workspace and contain a file tool and a discussion tool by default
file sharing – special type of workspace used to share a folder with other computers or people

12. Creating a New Workspace

13. A Workspace

14. Invitations users are added to a workspace by invitation
there are a number of ways to issue invitations by
to a known Groove contact
by providing a copy of the invitation to the invitee
invitations can be sent so that the sender has to accept the invitee or they may join the workspace by simply accepting

15. Invitations

16. Workspace Members members have one of three roles
manager
participant
guest
each role has different permissions associated with it
permissions may be changed either for all members with the same role or for individuals

17. Contacts
contacts are people that you communicate with and interact with
do not have to be members of your workspace
includes anyone who has been in a workspace with you

18. Identities
every groove user is assigned an identity and as a unique digital fingerprint that cannot be changed
if two or more contacts have similar names Groove notifies you. When this occurs it is important to identify the contact and assign an alias to one or more of the conflicting contacts

19. Communication
communication is more than just instant messages and chat, it includes:
messages
chat
workspace invitations
workspace synchronization

20. Communications Manager

21. Messages works like the common instant message clients
students are familiar with this type of communication
tool to carry on an asynchronous conversation
no need for both parties to be online at the same time
may attach files to the message
messages are kept in a history file

22. Send a Message

23. Chat a synchronous tool that requires users to be online
good for general class discussions
a transcript of the chat is saved
audio chat is available within groove

24. Chat

25. Tools tools are the building blocks of the groove workspace
there can be more than one copy of the same tool in a workspace
tools may be renamed
tools are designed for multiple pieces of content

26. Add Tools

27. Files add files and folders
add files and folders just like with Windows Explorer
work with files
when working with a file be sure to save the changes back to Groove
when multiple people work with the same file at the same time each is saved back with a unique name

28. Files Tool

29. Calendar create appointments importing and exporting appointments
the calendar may be exported from one workspace and then imported to another workspace
calendar is not compatible with Outlook

30. Calendar

31. Meetings The meetings tool allows you to set up and manage meeting
profile is created automatically
specify attendees
agenda
minutes
actions

32. Meetings

33. Issues
issues are an important part of every project. The issue tool may be used as a log
enter issue – Groove assigns a unique ID and the rest of the information is added by the user
keywords allow easy searching
record the current status
This allows you to determine how the task is progressing

34. Issues (cont.) enter response
the response is used to keep track of the details of the task.
allows entry of notes and other information about the task
entering a response creates a new entry in the issue list

35. Issues

36. Discussions
discussion threads are like other boards that are common in a CMS.
consists of topics and responses
threaded

37. Discussions

38. Questions ?

39. Materials