1. So You’re the Chapter Registrar!
ASDAR Meeting of the Districts, August 2017
So You’re the Chapter Registrar!

2. Morgan Elliott
National Chair, Lineage Research Committee

3. Our focus for today: Just what is this job I accepted? e-Membership
Image Access - you are the only chapter officer who has this!

4. So, just what does the registrar do?
Coordinates preparation of applications
Submits new and supplemental applications
Handles transfers INTO the chapter
Processes resignations and deaths
Keeps member contact information up to date
Provides members a copy of their approved application or supplemental
Partners with the membership chair to maintain the PMD
Performs other duties assigned by chapter regent

5. What’s e-Membership?
Given to the chapter regent, vice regent, treasurer, recording secretary, and YOU!
The registrar’s ‘Best Friend’ and I mean it!!
You can’t break it, so look around
Allows you to change member information
Allows you to check the status of applications you have submitted
Allows you to view and update the chapter PMD
Gives you special access to research tools, and scanned images of applications and supporting documents

7. Logging In

8. Your home screen…

9. Your Online Help Desk

10. Genealogical Research System*
The
e-Membership
Version!

11. Search the Membership Database

12. Chapter Reports Regent Vice Regent Recording Secretary Treasurer
Registrar

13. Chapter Reports New Member List
By NBOM date, date range, or calendar year
Online Chapter Applications and Supplementals
Applications verified after October 1,2009
Supplementals verified after August 5, 2009
View, download, and print
Pending Member List
Shows the status of all the applications pending in DC: Received, Pre-letter,* Review, AIR (HW)*, 6-months,Verified
Supplemental Status Report
Letters cannot be seen by state chairs or officers

14. Chapter Updates

15. Chapter Updates Associate Member Management Member for Member Updates
Add by NN; system prevents adding inactive members
Member for Member Updates
Now for introducing a member to the chapter only
One per application
May be from any chapter
Decease a Member
Resign a Member
View and Update Chapter Member Records
Nickname, address, phone, spouse, address

16. A Closer Look at Assigning M4M

17. But what about…?? Member Name Changes Transfers to Member at Large
Transfers In
Membership Change Form
Member Resources
Executive Offices & NBOM
Organizing Secretary General
Forms

18. A Couple of Shortcuts

19. Quick Reports

20. Take Ten Minutes to Watch This
Take Ten Minutes to Watch This! (click the blue HELP tab in the GRS for this link)

21. Let the Waiting Begin…
Applications are reviewed first by Data Entry, then Genealogy
New apps take about 8 weeks for processing
Supplementals take 10+ months
Once verified the applications are voted on by the National Board of Management on the 5th of every month, and a National Number is assigned
Applicant receives membership certificate and new-member packet from NSDAR
Copy of the approved application is found in e-Membership