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2. IREAD-3 Test Administration Refresher Training
May 2017
Welcome to today’s Test Administration Refresher Training. The purpose of this training is to provide support in preparing for IREAD-3. If you’ve attended presentations throughout the year, much of this will look familiar, but we hope that it assists you in preparing for the upcoming test administrations.
Before we begin, I would like to remind everyone that all lines have been muted to avoid audio interruption during the presentation. Please input any questions into the chat window as they arise and periodically, we will pause to review the answers. When typing questions in the chat box please be sure to send them to Host, Presenter, and All Panelist’s.
At the end of the presentation, you will receive contact information for Pearson’s Indiana Customer Service, so if you forget to ask a question or think of a question after the presentation, you can contact Indiana Customer Service for additional support. We request that you contact Pearson with any questions regarding live testing, material orders, or technical matters. Policy-related questions should be directed to the Indiana Department of Education.

3. Agenda Introduction Pre-Test Administration Welcome from the IDOE
Available Resources
Navigation and Filters
Pre-Test Administration
Technology Readiness Reminders
Student Data
Online Session Creation
Student Management
Precache Test Content
Paper Test Materials
Let’s review the agenda for today. We will begin with a short introduction and a few announcements from the Indiana Department of Education. We will review available training and resources and a few navigation tips that will help with adjusting your views and filters to more easily locate information.
Next, we will go over the test administration preparation steps and learn about activities you must complete for technology setup and in PearsonAccessnext. We will discuss the steps to add and edit student information while highlighting navigation tools used throughout the site. We will talk about creating online sessions and moving students to new or existing sessions.
We will review a few testing scenarios related to students moving to and from your corporation.
We will also discuss the process for ordering additional materials if you do not have enough paper materials for students that require a Paper-and-Pencil Accommodation, or if you are testing paper-and-pencil for the IREAD-3.

4. Agenda (continued) Practice Tests During Test Administration
Session Management
Managing Online Sessions
Testing Tickets
Monitor Online Test Sessions
Resume / Resume Upload
Set Section Start
Post-Test Activities
Mark Student Tests Complete
Stopping sessions
Operational Reports
Online Tools
Support
We will review how to precache content and manage online sessions during live testing.
I will then show you how you can use some specially-designed reporting tools to track and monitor your progress. We will review Post-Test Activities, and then we will close today’s presentation with additional support options, if you have any questions following today’s presentation.

5. Introduction
And now I would like to give the floor to ___________ (whomever is representing the IDOE) for a few opening comments.

6. Indiana Resource Center
I would like to draw your attention to the Indiana ISTEP+ and IREAD-3 Resource Center portal. It is our centralized location for all of the information you need for this testing season. It has links directly to PearsonAccessnext, as well as Technology, Training, and Reporting Resources. It contains all of the latest bulletins and access to Support contact information. This is a public site and does not require a login. A link to the Resource Center is on the PearsonAccessnext landing page.

7. On Demand Training Modules
PearsonAccessnext Online User Guide – Training Modules
A series of training modules and how-to videos will help familiarize you with PearsonAccessnext. These modules include instructions for everything you need to successfully utilize PearsonAccessnext before, during, and after testing. Many useful videos supply 1 to 2 minute training on specific topics.
[CLICK] We will take a look at a few of these modules during our presentation today. They are available under training resources on the Resource Center website, and new material will be added as it becomes available. Please check back frequently, especially as we near key events during testing this school year.

8. Administration Views
Before we continue, I want to remind everyone that you have the option to toggle between available administrations for 2017 testing.
[CLICK] If your view is set to IREAD-3 Summer 2017, you will see only students registered for IREAD-3 Summer 2017.
[CLICK] For Summer IREAD-3, Pearson has preloaded sample students and generated test sessions for practice tests into the training site. The number of sample students should approximate the number of students you submitted on your IDOE-TL. The sessions were created using the IDOE Session Name that was submitted on the IDOE-TL. Please see the Online Practice Test Setup Instructions for more information. The preloaded sample students are a new feature this summer.
Your real student data was loaded into PearsonAccessnext based on data received via the DOE-TL submission process. On the operational site, students automatically are placed in sessions that you can update to meet your local needs.

9. User Role Matrix
The User Role Matrix can be found on the Indiana Resource Center portal. It can be accessed by clicking PearsonAccessnext on the Resource Center Home page, User Information, then User Role Matrix.
Features or tasks are highlighted based on your user role in PearsonAccessnext. To determine a given role’s ability to perform tasks, locate the role across the top. As you scroll down the chart, you will see a black circle next to each task the given role can perform.
NOTE: We have added a new role titled Resume Test that can be added to any base role to help manage sessions. For example, you can assign the role of helping students resume the test to staff members who otherwise would not have this function as part of their normal base roles. You may choose to add this role to your Examiner or Proctor so they are able to resume a student’s test.
Please remember the availability of certain features is dependent on your assigned role and permissions. If users log in and do not see a button or function another staff member has, they should check the User Role Matrix to verify they have the correct role assigned to them.
When assigning roles, a good security policy is to assign roles only to people who need the tasks granted by those roles. This requires some thoughtfulness in making certain staff members have the ability to perform the tasks they will need, without granting extensive access to student data, which they otherwise don’t have. The Family Educational Rights and Privacy Act (or FERPA) restricts access to some student data.

10. Pre-Test Administration (Test Setup)
The next section includes steps to complete prior to the assessment windows for Summer IREAD-3.

11. Technology Readiness Reminders
Let’s start with a review of a few technology readiness tasks.

12. Configure TestNav Setup
First, be sure your technology coordinator has set up the TestNav configuration in PearsonAccessnext. This step is necessary before you begin to create sessions.
To create or modify a TestNav configuration, click Setup, TestNav Configurations. [CLICK] If modifying an existing configuration, select the drop down next to search and choose Show All. [CLICK] Select the configuration you wish to edit. If creating a new configuration, click Select Tasks, Create / Edit TestNav Configurations. [CLICK] Then click Start. [CLICK] You can only have one configuration assigned to each organization. If you want multiple proctor cache computers per organization, other computers may be added to an existing configuration.

13. Configure TestNav Setup
Enter the Computer Name, IP Address, Port information, and check “Uses Pearson Precaching Software.”
Then specify student response file backup locations, and choose Create.
If you are creating a new configuration, create a recognizable name for it. Select Precaching Computer Override if you wish to utilize this fail over feature. This setting allows a computer which had already started testing to bypass a proctor cache computer which has suddenly become unavailable and to resume the test using test content downloaded directly from Pearson servers. Select the organization. Type in the computer name, IP Address, and port. The default ports are 4480 and Creating secondary save locations is a critical and required step in preparing for a successful online testing experience. CTCs must confirm with local IT staff that secondary save locations have been configured prior to the test administration to ensure successful capture of student responses. For Windows, Mac, and Linux testing machines, you may use a network share or an SFTP server as your secondary response file location. For Android, iOS, or ChromeOS you must utilize an SFTP server for a secondary response file location. Note that if you put nothing for the Primary Location, Windows, Mac, and Linux will default to the user directory of the logged on user. If you wish to verify locations, you can take a sample testing device, launch a practice test and answer a few questions. From another device, monitor the secondary save location. Verify that a file is created which contains as part of its name the tester’s STN.
A reminder that configurations defined in the Training Site also need to be manually added to the operational site.
[CLICK] NOTE: The configuration identifier should be noted for running AppCheck on testing devices.

14. App Check
It is highly recommended that App Check be performed on every type of device used. Launch TestNav, then click App Check from the drop-down menu on the top right.
[CLICK] Locate the configuration identifier from your TestNav Configurations in PearsonAccessnext. This will verify connectivity to a specific Proctor Cache machine.
[CLICK] Next click Run App Check.
[CLICK] A successful App Check will show three success messages.

15. Set Up TestNav on iPad Install TestNav Run App Check
Confirm App Self Lock
Passing systems display.
Failing systems display.
Start the TestNav app
The first time TestNav is launched, it displays the Enable Microphone Permission message.
Tap or click Yes to grant microphone permission.
If the student taps or clicks No, TestNav displays another prompt.
Setup tasks for an iPad are slightly different.
Download TestNav for iPads from the AppStore.
To run App Check on each device: Click or tap the appropriate icon for your test from the home page, if you haven’t done so already.
Click or tap the user drop-down menu, and select App Check.
On the Confirm App Self Lock message, click or tap Yes to continue.
Passing systems display a green success message at the top-right of the page.
Failing systems display a red failure message at the top-right of the page.
When you’re ready to start a test, note that the first time TestNav is launched, it displays the Enable Microphone Permission message.
Tap or click Yes to grant microphone permission. If the student taps or clicks No, TestNav displays another prompt, shown here.
Start a test to ensure that you can do so without error. 
There is a Practice Tests link on the Sign In page; click Practice Tests and start a test.
When starting a test, the student should:
Enter a username and password, and tap or click Sign In.
On the Confirm App Self Lock message, click or tap Yes to continue testing.
Students who click or tap No cannot continue testing in the secure test.

16. Proctor Cache – Setup Download installer
New Proctor Cache installers
Run installer and start service
Service is normally started by default
Shortcuts exist to start or stop the service, if necessary
Verify service is running; purge old cached content
Installing and verifying the proctor cache service is very simple and only takes a few minutes.
First, technology coordinators will download the Proctor Cache installer for their systems. These are new installer links since the 2015 – 2016 test administration, so if you have previously installed Proctor Cache, you should purge your old content, uninstall your previous version, and then reinstall the software.
Run the installer; the InstallAnywhere wizard will prompt you through the minimal installation process. After the installation is complete, start the service. This is normally started by default, but shortcuts are available to start or stop the service, if needed.
Next, verify that the service is running by visiting the Proctor Cache Diagnostics page. If you used proctor caching for a previous test, please ensure that you have purged your previously cached test content. Instructions for purging cached content can be found on the Resource Center.
The links for the downloads can also be found in the Proctor Cache setup instructions and on the landing page.
The Proctor Cache software is installed only on the designated proctor caching machine and not on each of the student workstations. Also, the content only needs to be precached once during the test window. You can purge the content after the test window has ended, and directions for how to purge test content are available on the TestNav 8 Support page on the Set Up and Use Proctor Cache page.
Once created, your Proctor Cached computers can be managed from PearsonAccessnext, under Setup, TestNav Configurations. When creating your TestNav Configurations it is REQUIRED to have a secondary save location for the Student Response Files. It is also imperative that NO local testing device be configured to auto delete saved local files. If you have any questions regarding these critical issues, please contact the Pearson Help Desk.
Open Proctor Cache Diagnostics screen
Select old content and then Purge; password required to complete

17. Student Data
We’ll first look at Student Data, and we’ll provide navigation tips and how to use filters and views in PearsonAccessnext to limit and control your selections for viewing. The filters and views work the same throughout the site. Then we’ll move to Student Creation, Editing and Transfers.

18. Student Data Level 1 Name Date of Birth Gender Race / Ethnicity
Unique Student ID
Level 2
Age
Grade
Categories
(Primary Exceptionality, Title I, etc.)
Three types or levels of student data are in PearsonAccessnext.
●[CLICK] Level 1 is static or unchanging data about a student. A student’s name, date of birth, gender, race / ethnicity, and unique student identifier number are examples of Level 1 student data.
● [CLICK] Level 2 is point-in-time data that is unique to a specific test administration, for example the IREAD-3 Summer test administration. A student’s grade, and any specified categories, such as English Proficiency Level, Primary Exceptionality, Title I, and Socioeconomic Status are examples of Level 2 student data.
● [CLICK] Level 3 is point-in-time data that is maintained at the test level and is generated only after a student is assigned to a specific test. Level 3 test-level student data includes values such as Attemptedness, which includes test status and Accommodations like Text-to-Speech.
Student data and student registrations are preloaded into PearsonAccessnext. Students can be transferred to your corporation within PearsonAccessnext, and all of their data will follow them. If a student enrolls in a school within your corporation from out of state, you need to add that student to the system.
NOTE: The only time you manually add a student is when that student has entered your corporation from out of state.
Level 3
Attemptedness
Accommodations

19. Student Data
Here are some examples of the 3 types of student data, all created from choosing Setup, then Students.
When you first create a student with the Create Students task, you’re creating the Level 1 data, which is static.
[CLICK] When you’re completing the Register Student task, you’re adding Level 2 data specific to the test administration.
[CLICK] And when you’re utilizing the Manage Student Test task, you’re adding test-specific data which may vary from test to test.

20. Students
Student data and student registrations are preloaded, but if you find that you are missing a student from the initial load, you must manually add and register the student before you can add the student to an online test session.
To review student data and to create new students, go to the Students page from the main Setup menu.

21. Students: Show all results
You will see a list of every student at the selected school when on this page. However, if your view is set to the corporation level, you will need to select the Show all results checkbox by clicking the drop down arrow next to Search. This view lists all students who are registered for the IREAD-3 Summer 2017 administration.
If you want to see students registered in other test administrations, click the drop-down box next to Find Students,
[CLICK] and choose the radio button
[CLICK] “by ignoring IREAD-3 Summer 2017 Registrations”.

22. Students: Manage Student Tasks
The upper right menu displays the number of students that have been selected and provides a list of selected students that can be managed when the task is started.
After you have made the selection of students that you want to edit or register, notice that in the upper right menu the selected display shows the number of students that have been selected.
If you select the Manage drop-down, you can see a list of students currently selected. You can also select the “X” to the left of a student’s name to deselect that student from the list you are managing.

23. Students: Filters and Views
To easily locate students, you can choose specific view and filter options from the Students page.
[CLICK] You can select the Toggle secondary filters link to view more filtering options. If you want to reduce the list by criteria other than registration, you can filter by first name, middle initial, and gender.
Filters and views are available throughout the PearsonAccessnext environment, and they work in the same manner as we have discussed for the Students pages, so we will not repeat that information for the remaining sections in this training.

24. Students: Student Tasks
-OR-
To create and edit students, you can select either the menu drop-down for Select Tasks or the menu drop-down available for the Start button.
The first option lets you choose each specific registration activity individually, or you can select the check box next to Registration to auto-select all registration activities.
When using the menu associated with the Start button, you have only 2 options, and the Registration option automatically selects all registration activities.
Both drop-down menus launch the task pane to allow you to continue with the selected tasks. Remember, to choose registration tasks, you must select the students from the main student list pane before continuing. You also must make your selection of students before you can edit existing student information. You do not need to select students when you are creating a new student.

25. Students: Create New Student
From the Create/Edit students task page, enter the basic student details into the corresponding fields and the sort options at the bottom. Required fields are noted with a red asterisk.
Select the Create button to complete the action. As a reminder, this is Level 1 student data.
[CLICK] NOTE: Creating a student does not automatically register the student as shown at the bottom of the page.

26. Students: Edit Student
After the student has been successfully created, the student will appear on the list to be available for editing. When you select the student’s name on the left [CLICK], you can make and save any necessary changes.
Also, when you select students from the main Students page and start the Create / Edit Students task, you can use the same selection and edit method to change information for existing students.
As a reminder, not all roles have the ability to add new students. Review the User Role Matrix, found in the Resource Center, to determine which users can add and edit student information.

27. Students: Registration
When you select the Register Students task to complete all registration steps for the new student, notice that each step is listed - Enroll Students, Register Students, Manage Student Tests - as a tab at the top of the Student task.
After completing each step and saving your changes, you can select the Next Task button to advance to the next tab in the registration process. You can also just select the tab at the top of the pane.
Please note that the Enroll Students tab is simply to verify that the student is enrolled in the appropriate school.
Let’s move on to the Register Students tasks.

28. Students: Registration
Select the Registered check box to enable the fields for editing. [CLICK]
Make your selections from each of the available field drop-downs. Most of this data is Level 2 data, as we mentioned previously.
NOTE: Making a selection in the Special Populations and Accommodations section is required. If the student does not qualify as a special population, or require an Accommodation, indicate this by selecting Not Applicable or No, depending on the available field selections.
Some fields also offer pop-up help text, which is accessed by selecting the “i” icon.
[CLICK] NOTE: The registration task applies to the selected administration.
Select the Save button to save your entries and update the page to be able to select the next task for managing the student’s tests.

29. Students: Manage Student Tests
Next, you will manage student test assignments.
Existing students automatically are assigned the appropriate operational tests as well as the preloaded sample students on the Practice Site.
Any students new to your corporation will need to be added to the operational test.

30. Students: Manage Student Tests
For each new student, you must assign the organization where the student will be testing. Select the test type as Online. Please note that the Read Aloud (Paper) is a required field so you must select No. If the student requires a Text-to-Speech Accommodation, select the Text-to-Speech option.
The Accommodation fields allow you to specify eligible Accommodations for each test to be taken.
All of this information is Level 3 student data.
For those students classified as hearing-impaired, who receive no phonics instruction (or whose hearing impairments prevent the students from hearing phonics instruction), items that do not apply to hearing-impaired students do not appear in the online hearing-impaired accommodated form. Previously Corporation Test Coordinators submitted the student names through a survey sent by the IDOE. There is no survey for the summer administration.
To assign a student with the Hard of Hearing (HOH) Accommodation, on the Details screen, select the IREAD-3 Hearing Impaired—No phonics instruction checkbox for the student. You will need to assign the accommodation for
each student selected.
Once you have verified that the student has the correct accommodation selected, you will need to ensure they are in a separate testing session and that the session
has the form group type changed from Main to Hearing Impaired. If the form group type is not changed from Main to Hearing Impaired for students requiring this
accommodation, the student will not receive the accommodation. Only students who need this accommodation should be in a session where the form group type is
changed to Hearing Impaired.
After the student’s profile has been configured to allow the hearing-impaired accommodated form, and after the form group type has been edited, the student logs in just as other students do.
DEMO ALL OF THIS ON THE LIVE SITE
To verify that all of the students have the Accommodations they need, it’s imperative to run a Student Registration Export prior to readying any session. This can be found under Setup, Import / Export Data. Under Tasks, select the task Import/Export Data. Select Start. In the Type box, select Student Registration Export, and then select Download File. This excel spreadsheet will show every student within the test who has been assigned an accommodation. This should be provided to the Examiner to ensure accommodations are given appropriately.
Select the Create button after you have completed all of your selections, and you will see the green success message if all required fields have been entered.

31. Student Transfer Process: A student arrives at the new corporation.
The new corporation collects student information, including STN and where he or she was in the testing process.
The new corporation goes into PearsonAccessnext and makes the transfer request.
The previous corporation approves the transfer request in PearsonAccessnext.
The student test data transfers to the new corporation.
The new corporation assigns the student to tests, places the student in sessions, and resumes testing.
Another situation commonly encountered is a student transfer. Here is the process.
(READ SLIDE)

32. Student Transfer
If you are receiving a student from another corporation within Indiana, locate the student’s information, including STN, Last Name, First Name, and Date of Birth.
From Setup click Work Requests.
[CLICK] Then click the Select Tasks drop-down and select Request / Edit Enrollment Transfer. Then click Start.
[CLICK] To search for the student to be transferred, enter student details and click Search. 

33. Student Transfer
On the Request / Edit Enrollment Transfer task, select the school to which the student is transferring. Then click Send Request.
At this point, the new school corporation should contact the previous school corporation and request they approve the transfer.

34. Student Transfer
The previous school corporation will see a notification indicated by the red Bell icon. [CLICK] The CTC will also receive an notifying him or her that an enrollment transfer was submitted. Each time you log in to the system, please check for transfers. [CLICK]
If you receive a transfer request, follow the same process. Click Setup, then Work Requests. Select one or more Enrollment Requests.

35. Student Transfer
Click the Select Tasks drop-down and select Approve / Reject Enrollment Transfer. Click Start.
[CLICK] Select the enrollment request and click Approve or Reject,  as appropriate.
The test data for the student being transferred will automatically follow the student.
PAUSE: Let’s pause here. Again, please be sure to submit questions in the chat box to the Host, Presenter, and All Panelist’s. Let’s review what’s come in so far.

36. Online Session Creation
In the next section, we will talk about creating online sessions.

37. Create Online Sessions
When your students are loaded into the operational site, they are automatically assigned to online sessions. However, you may also want to create your own online sessions. 
Let’s begin with the option to create a new session. Go to the Sessions page by selecting Sessions from the main Testing menu.

38. Create Online Sessions
To create a new session or edit an existing session, select the Create / Edit Sessions checkbox and select the Start button to begin the task.

39. Create Online Sessions
You have the option to create sessions with unique populations depending on each school’s local staff resources.
To begin, you need to provide a session name. The session name should be descriptive enough so that you can recognize the session from the list of sessions created for your school. Next, assign the organization, and then assign the test.

40. Create Online Sessions
After selecting the test, enter the scheduled start date, time and lab location. Although the Date field is required, it does not perform any automatic date-driven functions within PearsonAccessnext. These fields are meant to provide you with additional sorting and filtering criteria to manage your view of online sessions. The Date and Time fields are strictly for reference and do not dictate actual start times.
Next, select Main as the Form Group Type. Audio Accommodations are provided through audio embedded through Text-to-Speech. If a student is testing with a paper Accommodation for either Large Print or Braille these form groups will be used by Pearson when transcribing the student responses into the online form.
Please note that if an Accommodation needs to be changed on an existing student test, that test session cannot have been prepared or started. 
Indiana tests do not have a Proctor Read Aloud option so you do not need to select the check box. Also notice that the default caching machine is listed in the Precaching Computer drop-down menu. Check with your Corporation IT Coordinator (CITC) if you have questions about the selected configuration.
Next, you need to assign the students to the session. After you make your selections, click the Create button to generate the new online session.

41. Changing the Session Password
After you have created a test session, but before you have started it, you can change the test password students will use to enter the test. Under Create / Edit Sessions, click on a test. On the right, change the password, then click Save.  This provides an opportunity for you to create more user-friendly passwords for students to enter.

42. Online Sessions
After you have created online sessions, you can view students in the session and perform additional tasks by selecting the Go to Students in Sessions link found within the Tasks menu.
Later in today’s presentation, we will discuss what actions can be performed to manage test sessions during live testing.

43. Student Management
Now we will move on to managing students.

44. Move Students: Students in Sessions
Earlier we talked about how to create a session. Another way you can create sessions is by moving students from an existing session to a new session.

45. Move Students: Students in Sessions
Using the Session List field in the upper left navigation pane, locate the session for the student or students you would like to move to a new or existing session. If you already have both sessions created, make certain both sessions are selected.
[CLICK] Next, select the student and choose the Move Students Between Sessions option from the Tasks menu.
[CLICK] I would also like to point out the TTS icon. It shows a student that has the Text-to-Speech Accommodation.

46. Move Students: Create Session
Within the Move Students between Sessions task, you can select two existing sessions or select the Create Session button. [CLICK] The Create Session option prompts you to enter information for creating a brand new session.
Provide a new session name, select the organization, select the test that matches the student or students you are moving, provide a start date, and choose the Form Group Type and Precaching Computer. Scheduled Start Time, Lab Location and Extended Test Time are for planning purposes only. [CLICK] Then select the Create button.
[CLICK] From the Move Students between Sessions task pane, [CLICK] select the new session check box and select the Move button to complete the task.
PAUSE: Let’s pause here. Again, please be sure to submit questions in the chat box to the Host, Presenter, and All Panelist’s. Let’s review what’s come in so far.

47. Precache Test Content
Now let’s review precaching test content. You will be able to precache tests for the live assessments approximately 2 weeks before the testing window. You will receive a communication to let you know when tests are available for precaching.

48. Precache Test Content Precache content from within the test session.
To precache test content, begin by selecting Sessions from the Testing menu.
Make sure that you launch PearsonAccessnext from a supported browser, and please note that Chrome is not a supported browser.

49. Precache Test Content
Under Search, select the Show all results check box. Next select the test session for the grade and subject that you want to precache.
Then, select the Preacaching Test Content Task and select the Start button.

50. Precache Test Content
The Precache Content task provides details about the number of forms, number of elements, and size of file to be downloaded.
Select the Precache button to begin the content download.
After you have launched the Precache Content task, you will see [CLICK] the details about the number of forms, number of elements, and size of file to be downloaded.
[CLICK] Select the Precache button to begin the content download.
[CLICK] You can also select the “i“ icon, and a pop-up window will display the session details. [CLICK] Within the session details, you can confirm the session information, the test form information, which precaching computer has been assigned to the session you are precaching, the response file save locations for the students in the session, and a list of the students assigned to the session.

51. Precache Test Content
The ProctorCache Monitor page will list the test that was precached, the status of the download, and the timestamp showing the date and time when the content was downloaded, along with other tests that have already been cached to this proctor caching workstation.
After the Precache Testing Content task is complete, you can open the ProctorCache Monitor page, and you will see new line items listing the tests that you just downloaded. Each grade and subject level test and each form represented in the session will be listed on its own line, along with the status and the date and timestamp of when the test download was completed.
A shared content line also appears with content shared by all test forms.
You will not be able to practice this step in today’s workshop because your configurations are designed to work within your corporation’s firewall.

52. Paper Test Materials
Next we will discuss paper test materials.

53. Paper-and-Pencil Testing
All paper-and-pencil test materials must be ordered through the Additional Material Order process for all of the students that will take a paper-and-pencil version of the assessments. Please note that additional materials orders are made only through the operational site.
You can find more information on the AMO materials management guide in the Resource Center.
(We will have these on hand at the trainings.)
(For the webinar, reference the bulletins page on the IRC.)

54. Additional Material Orders
Now let’s review the steps to order materials. Select Additional Material Order Tracking from the Setup drop-down menu.

55. Creating Additional Material Orders
Please note, orders can be created only by CTCs within the corporation level, not the school level. Select Create / Edit Orders and then select Start.

56. Creating Additional Material Orders
To place an additional order, first select the reason for creating an additional order. [CLICK] Then complete the additional order information. Select a Stored Contact to prepopulate the form, or you can enter the information manually.
[CLICK] Next select the Add Items button. [CLICK] A pop-up appears with a list of items that can be ordered. You can filter the view by subject, type, or grade, though some items are general order items and will not display if any filter is applied. You can also change the display to Show All, and scroll through the entire list. Update the amount column and select the Save button.
[CLICK] Finally, select the Create button to submit the order.
PAUSE: Let’s pause here to review questions in the chat box.

57. Practice Tests
In this next section, we cover the steps needed to administer practice tests.

58. IREAD-3 Online Practice Tests
Indiana Resource Center
The Online Practice Test Setup Instruction Guide can be found on the Resource Center. Reference this document for assistance in setting up practice tests.

59. Practice Test Students
Sample students and sample sessions have been uploaded to the practice site for practice tests based upon the DOE-TL file upload for each corporation.
Each has
Unique STNs that do not mirror actual student STNs
Randomized last names with 7 randomly generated consonants
Sessions have been created. [CLICK] The session names are pulled from what was entered on the DOE-TL file upload plus the test code 75E03
“TTS” has been added to the front of each last name needing a TTS Accommodation. These students can easily be located by searching for “TTS” as the first letters of the last name. 59

60. Practice Tests
All students are required to take practice tests. Practice tests are available on the training site
Sessions are created in the same manner as on the live site.
You follow the same steps already discussed to create Accommodation sessions. We will discuss preparing sessions, and printing test tickets and seal codes in greater detail shortly, however the practice test session screens will mirror live testing. In the case of a live test session having three sections and three seal codes, the practice test session will also display three seal codes. Use the number of seal codes that correspond to the number of sections in the practice test. The others seal codes may be ignored.

61. During Test Administration
In this next section, we cover the steps needed during live testing.

62. Session Management
Let’s discuss online Session Management, namely the steps to manage and monitor your online sessions during live testing. We will review the steps necessary to prepare and start sessions, and print Student Testing Tickets and Seal Codes. Then we will talk about the various statuses of student’s tests.

63. Session Management
Before students can begin testing, the session must be in Started status. This measure prevents students from launching tests before the Examiner is ready to begin. First, locate the session from your list of online sessions within your school. Remember, you can use the filters on the left side of the page to reduce the list and make it easier to locate the session you want to start.
Then select the link to Go to Students in Sessions or select Testing, Go to Students in Sessions.

64. Session Management
A number of different tasks can be performed from the Students in Sessions page, including adding students, removing students, and moving students to sessions. Tests can be updated through the Manage Student Tests task, if you need to change Accommodations or change the teacher assignment information.
You can also mark a student’s test as complete on the student’s behalf. This feature is used when a student will not be completing the test or was assigned to the test in error. These tests are marked complete and display a special marked complete status to make these tests easy to identify.

65. Session Management
Below the task panel, you will see session-level actions that can be performed for preparing the session, downloading resources, and refreshing the page.
Sessions should be prepared, started, and unlocked sometime during the week before the test administration.
[CLICK] Click Prepare Session or Prepare All Sessions if you are viewing the combined view on the left. You may have to refresh the screen after a few moments.
[CLICK] After the session is prepared, [CLICK] it can be started with Start Session or Start All Sessions.
[CLICK] Sessions need to be unlocked prior to starting them. This prevents students from starting the test as soon as they see the seal code.
[CLICK] Before students can begin testing, they must have a student testing ticket, which can be accessed from the Resources drop-down menu. [CLICK]

66. Session Management
Student testing tickets can be displayed for printing in 4 different styles. Some views contain more details. You can choose a less detailed view to conserve paper. In most formats, you need to cut the printout to provide students with their unique test login credentials.
Let’s look at examples of the ticket formats.
Here is the Grid View.
[CLICK] Here you see the List View.
[CLICK] Here is the 4 per page Detail View.
[CLICK] And here is the 1 per page Detail View.
If you are using the installed or application version of TestNav, you will not need to use the URL information on the test ticket, because you will launch TestNav using the application.

67. Session Management
Operational tests will have multiple sections that are controlled using an electronic Seal Code. The administrator monitoring the test session will need to print the list of Seal Codes [CLICK] to provide to students when it is time to begin testing or when it is time to advance to the next section in the test.
This is another safety feature that allows the person monitoring the test session to manage student access to tests. The person monitoring the test session provides the Seal Code after the Examiner scripts have been read to the students and they are ready to begin testing. As previously mentioned, you may lock a test until it is ready to begin.
[CLICK] The person monitoring the test session can also print a list of scheduled sessions and a Session Student Roster.

68. Session Management
Each section within a session has a lock and unlock slide. [CLICK] It starts in the locked position, but it can be unlocked and locked as needed. For example, if you have a fire drill, you can lock all active tests. This prevents students from actually launching the individual tests until absolutely ready.
[CLICK] NOTE: The Details and Edit buttons are next to the session name. By selecting Edit, you can modify the session details. [CLICK] This feature can be used to change the caching computer if you need to quickly choose a different caching workstation. For example, if the current machine is not available.

69. Session Management
After students begin testing, their test status changes. You can select the Refresh button at any time to update the page display.
NOTE: A student must be resumed to re-enter the test after exiting. For example, a student who needs to leave the room for an unscheduled restroom break must be resumed. This is another security feature designed to prevent students from accessing tests without authorization from a Test Examiner. Students must use the same testing ticket to resume an exited test and will return to the item that they were last viewing before they exited.

70. Session Management
Student statuses other than Ready can be updated from within the Session Details page.
Exited status can be resumed to allow re-entry.
Resumed status can be updated to Resume Upload status to force TestNav to check for a saved response file before resuming.
Once a student has successfully launched a test, the test status can be updated from within the Session Details page. By selecting the drop-down next to the status indicator, [CLICK] the following options are available: Resume and Resume Upload.
It may be necessary to resume a student who has returned from a break so the student can re-enter the test using the same login credentials as when the test was first launched.
Resume will be used in most situations. For example, a student receives a TestNav error message and appears in Exited status in PearsonAccessnext but needs to continue testing on the same testing device. Or a student signed out of TestNav (either intentionally or unintentionally) before submitting final answers for the section or signed out because of an emergency, for example, illness.
NOTE: If students successfully signs out of the test, they can resume testing on any other testing device without losing response data. Test Coordinators should develop a plan for tracking which computers or devices each student uses to test. It is best practice to have students resume on the same computer. For tablets and Chromebooks, students resume testing on the same device. 
Students who are in resumed or active status can be changed to Resume Upload status.
Resume Upload is only used in rare circumstances when TestNav cannot find a Student Response File (SRF). For example, the student has changed testing devices and the SRF is saved to an external drive to move to the new device. When this situation occurs, an error code will appear on the student’s testing device, and test administrators should record the specific error code that appears. A list of error codes can be found through TestNav Online Support.
Resume Upload status directs the user to browse for an SRF on the testing machine when the student signs back in to continue testing. If this occurs, a test administrator should contact the school Test Coordinator or technology coordinator to complete this process.
In PearsonAccessnext, users will not initially have the option to select Resume Upload for students in Exited status. Instead, users will need to resume the student first.
There are rare occasions when a student needs to be resumed, but may still be listed in Active status (for example, when a computer is powered off during testing). When this happens, the only option that can be chosen is Resume Upload, because TestNav will not be able to communicate with PearsonAccessnext when the student is exited from the test.
[CLICK] Clicking the Status itself will show the progress of that test.
Active status may need to be updated to Resume Upload if the student’s device lost connection before sending an update request to the Pearson servers.

71. Session Management
When you click on the status of a test, a pop-up will appear which provides information about student progress. You will not be able to see the student’s responses, but you can see which questions the student has visited, answered, and how many are remaining. Items, such as instructions and reading passages, are indicated with a message of “No Response Required.” Timestamps are also available so you can see if a student is actively testing.
[CLICK] Summary information is available.

72. Resume / Resume Upload
When students are ready to resume an exited session, the test administrator may need to unlock the session using the lock toggle. Students will be displayed in an unlocked Exited status.
Check the box for all students who need to be resumed on the Students in Session screen. To select all students in the session at once, select the box in the header row. You may also search for students in the Find Students search bar.
Select Resume Student Tests from the Select Tasks drop-down menu.
Select Start. [CLICK]
Select the individual students who need to be resumed, or to resume all listed students, select the box next in the header row to choose all students. Select Resume to start the task.
A video detailing this process can be found at the link shown or from the resource center.
Using Resume and Resume Upload Video Tutorial

73. Mark Student Test Complete
During one of the test administrations, you likely will have to mark a student’s test complete. For example, if the student will not return to finish the test. To mark a student test complete, select the task for Mark Student Tests Complete and select the student or students from the list. Then Start the task.
This is the final step to confirm test submission.

74. Mark Student Test Complete
Select the student and indicate the reason for marking the student’s test as complete. Then select the Mark Complete button to proceed and exit the task.
[CLICK] Notice that the status will change to a blue Marked Complete status. All tests must be in a marked complete or stopped status to stop the session.

75. Set Section Start
You can also update the section where the student will begin testing the next time the student re-enters the test. This feature is useful for students who may have been absent for a section of the test and need to return to the unfinished section during a make-up opportunity.
Select the student from the Students in Sessions page and choose Set Section Start / Resume from the Select Tasks drop-down menu, then Start the task.

76. Set Section Start
You can select the same section for multiple students. To do this, select the section number from the drop-down in the upper left corner of the Task pane. Select the check box for Use the same Section for all Students in Session.
Or, [CLICK] you can choose the section by student if you deselect the check box for all students. [CLICK]
Select the Save button when you have finished updating sections.
PAUSE: Before we move on. Let’s see if there are any new questions that have come in.

77. Post-Test Activities
Now let’s move on to Post-Test Activities.

78. Post-Test Activities Task Description Mark a Student’s Test Complete
Mark a student’s test complete if he or she finishes on a section other than the final section (i.e., a makeup), or if you know the student will not be resuming the test at all.
Invalidate Test Sections
Follow guidance in the Test Coordinator’s Manual for invalidating one or more sections of a student’s test, if applicable.
Mark Tests as Do Not Report
Tests that have been started but should not be scored at all should be marked as Do Not Report.
Remove Tests in Ready Status
Students in Ready status need to be removed from a session before stopping it.
Stop Test Sessions
Stopping sessions provides a convenient means for ensuring that all non-completed student tests have been reviewed and resolved. A test session cannot be stopped until all students are in Completed or Marked Complete status and all Ready students have been removed.
As you begin to complete an online test administration, several important steps are part of the process for confirming ALL students have completed their testing. By following these instructions as sessions are completed, you should be able to finish most of these post-administration tasks before the end of the operational testing window. Keep in mind that for some students, you may need to wait until the end of the window to determine whether they will be completing their tests before making these final updates.
The following are the session management post-test activities you will complete:
Mark a Student’s Test Complete
Invalidate Test Sections
Mark Tests as Do Not Report
Remove Tests in Ready Status
Stop Test Sessions

79. Stopping Sessions
Once sessions are started, there is no need to stop them until the end of the testing window. At the end of the testing window, you can stop tests either one at time or in groups. To stop a session, select the appropriate session from Sessions, then switch to Students in Sessions. Make certain you are looking at the appropriate session, then click Stop Session or Stop All Sessions.

80. Post-Test Activities Training Resources
Indiana Resource Center
Removing Students in Ready Status
Marking Student Test Complete
Using Do Not Report or Invalidate
On the IN Resource Center there are video tutorials available to support you in completing Post-Test Activities.

81. Export Data and Operational Reports
Now let’s discuss some helpful reporting tools designed to assist you with tracking and monitoring activity within your school or corporation.

82. Export Student Data
A CTC can export student data on the Setup page. Click Import / Export Data. Select Tasks, then Import / Export Data, then click Start. [CLICK]
Select Student Registration Export under Type. Then click Process. [CLICK]
A report will be generated. You may click the refresh icon next to Details to refresh the screen. You will receive an when the report is ready. [CLICK]
Once the report is available, click Download File.

83. Operational Reports
Operational Reports are different than Published Reports. Operational Reports are generated reports that can be displayed or downloaded to help monitor site activity for your corporation and schools.
A variety of reports are available to help you review the data that has been loaded in PearsonAccessnext. Today we’re going to look at Operational Reports.

84. Operational Reports
As you can see, a variety of reports are available in 5 different reporting categories. You can generate reports for Organizations, Students & Registrations, Online Testing, Orders & Shipping Tracking, and Users.
We will not review all of the reports and filtering features today, but I will provide you a few examples.

85. Operational Reports: Online Testing
Let’s review the reports for Online Testing. [CLICK] If you select the link for Session List, you will see the Session List Report page. [CLICK] Notice that you can display the report or download it. [CLICK]
Some reports have additional filter options. This function is useful when you want to confirm whether all students have been assigned to sessions by test or by school.
DEMO THIS ON LIVE SITE
Before we move on, are there any questions we haven’t addressed yet?

86. Online Tools
Let’s discuss the tools that are available to students from within the online tests. Later we will talk about how students can practice with these tools prior to taking the test.

87. Tools Available in Online Tests
Description
Available on All Computer-Based Assessments
Review
A student can use this tool to view the question numbers, which questions he or she has answered and not answered, and which questions he or she has bookmarked for review.
Bookmark
A student can use this tool to bookmark a question for review at a later time.
Answer Eliminator
A student can use this tool to cross out answer choices that he or she has eliminated as possible correct answers. This tool is available for use only on multiple-choice or multiple-select questions.
Highlighter
A student can use the tool to highlight text in a passage or item. The highlighter is activated when a student selects a word or section of text. There are two colors available or the student can choose to remove existing highlighting.
Color Contrast
A student can use this tool to change background and foreground colors. The color contrast tool is accessed under the Student menu in the upper right corner of the screen.
Line Reader Mask
The line reader mask is a rectangular overlay with adjustable cutout and blocking areas that can allow a student to focus on limited selections of text. It can also be used as a straight edge. The line reader mask tool is accessed under the Student menu in the upper right corner of the screen.
Zoom
Students will use pinch / zoom with iPad and other touch screen devices and browser zoom (Ctrl +/-) with desktop devices for enlarging the text.
This table lists all of the tools that are available to students taking online assessments. This list can be found in each of the grade-level examiner manuals. All students will have access to these tools.

88. Navigation Available in Online Tests
Mouse
Touchpad
Touchscreen
CTRL + Arrow keys
Testers may navigate around the screen using a variety of different methods.

89. Online Tools: Review & Bookmark
At any time during the test, students may access the Review tool from the tool bar at the top of the test to see their progress. The Review tool will provide information about the number of questions, the number of unanswered questions and the number of bookmarks.
Notice the Bookmark indicator on question 5. This means that the student selected the Bookmark tool at the top of the test while working on question 5. This is a helpful tool for students to note which items to review before submitting their final answers.

90. Online Tools: Highlighter & Answer Eliminator
The Highlighter tool can be accessed when the student makes a selection of text. The color options are blue and pink, with an option to remove previous highlights.
The Answer Eliminator will allow the student to strike through an answer choice with a red “X”.
The Highlighter tool is NOT available on the toolbar at the top of the TestNav interface — rather, it can be seen once a student has selected text. Notice that the available color options for highlighting text are pink and blue. Students may also select the red forward slash box to remove previous highlights.
Students may also eliminate answer choices on some item types. If an item type includes multiple-choice single-select or multiple-choice multiple-select options, students may use the Answer Eliminator, indicated by the icon with an “X,” to strike through the answer choices that they do not want to consider. Re-selecting the answer that has been eliminated will deselect the elimination red “X.”

91. Online Tools: Color Contrast
The Color Contrast tool allows students to change the background and text colors for the test and remains active until the Color Contrast option is turned off using the Tool drop-down. The Color Contrast tool can be selected by using the Tool drop-down in the upper right corner of the TestNav interface, and when selected, [CLICK] a number of alternate color options are available. The default option of black text with a white background is indicated on the list.
[CLICK] Once a color selection is made, the screen will update, and then the student may either choose another option or select the Continue button to change the setting.

92. Online Tools: Text-to-Speech
The Text-to-Speech option is on the right side of the screen. The speed of the Text-to-Speech may be adjusted. It can also be toggled on and off, as needed. It is important to note that Text-to-Speech is not available on items that measure reading comprehension.

93. Online Tools: Line Reader Mask
The Line Reader Mask tool is an adjustable overlay that can be used to mask information on the item or be used as a straight edge. Students can access the Line Reader Mask tool using the same menu drop-down as the color contrast. Once the tool is selected, students can adjust the size of the mask tool and the size of the mask opening using the adjustment hash marks located in the bottom right corner of the tool as indicated with the red arrows.

94. Online Tools: Zoom
Students can control the size of the window to zoom in or out by using the Control key and +/- key. On touch screens, students can pinch the screen for the same affect. There is no special tool to access this feature, because this is a standard keyboard and touchpad feature.

95. Support
We will conclude today’s presentation with a final section containing reminders of where you can find additional information about the features presented today and contact information for the Indiana Customer Service Center portal should you have additional questions.

96. Support Request: PearsonAccessnext
PearsonAccessnext offers a secure method for submitting a support request through the portal. You can select Support Request from the Support menu found on the main landing page.

97. Support Request: PearsonAccessnext
This feature provides you with the ability to send a secure request through the portal, and the request will automatically generate a support ticket for you to track. This delivery method is more secure than standard , so it is recommended that you use this support request tool if you need to include any personally identifying information about your school, staff, or students.
It is also a handy way of tracking all requests that you have submitted or have been submitted within your corporation or school.
Begin by selecting the Create / Edit Requests task from the Select Tasks drop-down menu.

98. Support Request: PearsonAccessnext
Next, provide the organization and a short 30-character or less description of your request in the Title field. Then make your selection from the list of support categories. If you do not know which category is most applicable, you can choose Other, then provide more details about the request in the Question / Concern field. After you submit your request, a ticket will be opened in the call center and a confirmation will be sent to you with the ticket number for tracking purposes.
This page provides you with the ability to attach any supporting documentation.
As a reminder, if you are having technical issues while students are attempting to test, be sure to call the support desk, rather than use this support feature, so that your request can be prioritized before requests that do not immediately affect student testing.

99. Resources http://indiana.pearsonaccessnext.com
As I mentioned at the beginning, technical resources can now be found on the Pearson Indiana ISTEP+ and IREAD-3 Resource Center portal. This is a central repository for information. Links are provided to Technology, Training, Reporting Resources, Support, and a listing of all of the latest bulletins. You can also link directly to PearsonAccessnext and other tools through this site.

100. Indiana Customer Service
From the Resource Center portal, you can access information for Pearson’s Indiana Customer Service. For the fastest service and the ability to resolve any issues quickly, please contact Pearson’s Customer Service for technical support issues. For example, if you are experiencing an issue with the software or a computer, contact Pearson. If you have a policy issue, such as a student started taking another student’s test, then you would contact the IDOE.
PAUSE: Before we conclude today’s presentation let’s review any last questions that have come in.

101. Indiana Customer Support
Indiana ISTEP+ and IREAD-3 Resource Center Phone: Monday – Friday 7:00 A.M. – 7:00 P.M. Eastern
This concludes our training. If you have any questions, you can contact Pearson’s Indiana Customer Service at from 7 a.m. to 7 p.m. Monday through Friday Eastern Time or by at Thank you for attending this important training.
At this time, I would like to give the floor back to ______________ (whomever is representing the IDOE) for some closing remarks.