1. Grant Application Tutorial
2018 – 2019 Empowered to Excel
Grant Application Tutorial

2. HEB ISD Education Foundation
Mission Statement
The mission of the HEB ISD Education Foundation is to
raise and award private funds and community resources
to support the HEB ISD’s commitment to excellence in education.
The Foundation, established in 1995, is a 501(c)3
nonprofit organization, guided by a volunteer board of directors who have a sincere interest in the success of our students and staff.
Thank you for supporting our mission!

3. 2018-2019 Empowered to Excel Grant Program
Purpose
The Empowered to Excel grants are designed to encourage,
facilitate, and reward innovative programs and
activities that support district goals.
Eligibility
Any individuals or teams of individuals employed by HEB ISD are
eligible to apply for grants. Grants will be announced in May 2018
for the school year.
2018 – 2019 Empowered to Excel Grant Program

4. A digital signature from your Principal or Administrator is required.
Grant Applications
Please carefully review the Guidelines for Grant Applications.
Applications can be accessed from the
HEB ISD Education Foundation webpage at
Applications must be filled out electronically.
A digital signature from your Principal or Administrator is required.
Applications should be concise but thorough.
2018 – 2019 Empowered to Excel Grant Program

5. Tips for Using the Electronic Application
Applications can be accessed from the
HEB ISD Education Foundation webpage at
When filling out the application electronically you will have the option to save and return to it later if needed.
In order to capture the signature of your Principal/Administrator please use the save for later option. A link will appear in a pop-up window. Please copy and save the link in a place you can retrieve it later. Forward the link to your Principal/Administrator and ask for their signature.
The signature will be acquired using a computer mouse our touchpad.
Once the application has been signed by the Principal/Administrator, save then use the submit button on the application. The system will automatically send the application to the Foundation and a confirmation to your address.
All signatures will be confirmed prior to evaluating the application.
2018 – 2019 Empowered to Excel Grant Program

6. grant application before it is submitted.
Signature Required
It is the responsibility of the grant requester to obtain the Principal’s or Administrator’s signature on the
grant application before it is submitted.
Grants submitted without the required signature will not be considered.
2018 – 2019 Empowered to Excel Grant Program

7. Award of Funds 2018 – 2019 Empowered to Excel Grant Program
Grants of up to $1000 will be awarded for programs or projects
initiated by a single individual.
Grants of up to $5000 will be awarded for campus-initiated or
district-initiated programs or projects.
Grant funds may not be used for teacher stipends or refreshments.
The number of awards for the school year will depend on the amount of funds available from the HEB ISD Education Foundation.
2018 – 2019 Empowered to Excel Grant Program

8. Due Date 2018 – 2019 Empowered to Excel Grant Program
Applications must be received no later than
4:00 pm on Wednesday, April 4, 2018.
No late applications will be considered.
2018 – 2019 Empowered to Excel Grant Program

9. 2018 – 2019 Grant Selection Process
HEB District Cabinet Review
Once received, eligible grant applications will be reviewed by appropriate cabinet-level district personnel including: Assistant Superintendent for Elementary Education, Assistant Superintendent for Secondary Education, Assistant Superintendent for Technology, Deputy Superintendent for Educational Operations, and Content Area Coordinator.
Foundation’s Grant Application Review Committee
After review by district administrators, the remaining grant applications will be evaluated by the Foundation's Grant Application Review Committee composed of volunteers selected by the HEB ISD Education Foundation. All grant applications are redacted to ensure anonymity and no conflict of interest. There may be some grants that do not pass the first review by the HEB ISD administration. Reasons for this may include incomplete information, does not meet goals of the school district, or technology is unsupported.
2018 – 2019 Empowered to Excel Grant Program

10. Grant Awards 2018 – 2019 Empowered to Excel Grant Program
Awards will be determined by the Board of Directors of the HEB ISD Education Foundation based on the recommendations of the Grant Application Review Committee.
Primary point of contact on applications will be notified
of the grant award decisions in mid-May 2018
2018 – 2019 Empowered to Excel Grant Program

11. Responsibilities of Recipients
2018 – 2019 Grant Recipients
Responsibilities of Recipients
Use grant funds for the stated purpose.
File receipts for expenses related to the grant with campus principal/district administrator.
Capture 3 iconic photos of your grant “in action” along with a complete Grant Evaluation Form and send by to by April 30, 2019.
Grant Evaluation Forms will be available on the Education Foundation website at the beginning of the new school year.
If you use all grant funding and complete your project before April 30th, we encourage you to submit your Evaluation Form early.
2018 – 2019 Empowered to Excel Grant Program

12. Tips for Grant Applicants
Remember, the grant review committee is made up of corporate and community leaders – not educators. Try not to use “lingo” specific to education or your field of study but rather write to this audience of readers.
All departments, disciplines, and educational initiatives that forward district goals are encouraged to apply.
Before the review process, any information that is specific to a particular campus or program will be redacted from the application. The Foundation evaluates all applications based on the criteria as outlined in the Sample Score Sheet. The applications are reviewed and awarded based solely on the final review scores.
Technology requests will only be considered if they demonstrate an innovative use of technology over and above what is already provided by the district.
2018 – 2019 Empowered to Excel Grant Program

13. THANK YOU for your commitment to excellence in education.
The HEB ISD Education Foundation salutes you.
Questions? Suggestions?
Contact Jenna M. Waters
2018 – 2019 Empowered to Excel Grant Program