1. Administrative Training Guide
Registration Event
Administrative Training Guide

2. Table of Contents Managing Registration Event Tasks
Logging into Software
Home Screen
Searching and Results
Indicators
Verifying birth date
Financial Tasks
Checking Participant Balances
Adjustments
Accepting Payments
Generating Reports
How to Generate a Participant Report
Selecting fields/data for report
Report (you can export csv file)

3. Logging into the Software
Step 1: aayfdt.org/sam
Step 2: login with the account information shared by admin

4. Click the green magnifying glass to search for the registrant
Home Screen
Your view may vary depending on the level of access granted
Click the green magnifying glass to search for the registrant

5. Various ways to search for specific candidate
Searching and Results
Various ways to search for specific candidate

6. Participant Financial Record
Indicators
Participant Financial Record
Verified/Unverified

7. To Verify birth date
Step 1: check the box of the player you wish to verify
Step 2: select the box labeled “Bulk Actions for Selected Participants
That step will cause this box to appear

8. Do not complete UNLESS you have the birth certificate in-hand
Verify birth date
Do not complete UNLESS you have the birth certificate in-hand
Select AgeID VERIFY to confirm the birth date on the registration application matches the birth certificate.

9. Checking Participant Balances
Click on the green $

10. Checking Participant Balances
Any balance must be settled or noted during the registration event.
Payment management buttons

11. Accepting a Credit Card Payment
All Credit Card processing fees must be manually applied when taking any in-person electronic payment
3.65% must be charged
$5.48 for $150 registration payment
$10.95 for $150 registration payment + $150 Fundraiser buyout
Step 1: add the fee
Step 2: Enter the Credit/Debit card information (verify photo ID)

12. Accepting a Cash or Check Payment
No fee is associated with this type of payment
Complete this form in addition to creating a manual receipt

13. Limited access applies
Generating Reports
Limited access applies

14. How to Generate a Participant Report
Participant detail reports extract information that can be downloaded into external spreadsheets/excel files for data management

15. Selecting data for a Participant Report
You may select as many or all fields. In this example all data fields were selected using the blue arrow (here)

16. Participant Detail Report
You may download the data which will generate a .csv file for use in spreadsheets/excel

17. Tips and Expectations
Bring a receipt book and make sure a receipt is issued whenever a payment is collected. This may seem redundant as the system will generate a record, however, this will benefit all parties involved
Any money collected electronically (Credit or Debit card) will be deposited into the league account and will be transferred to the club account per the bi-monthly distribution system
Only the league Athletic Director and league Drill Team Directors will roster players/cheerleaders
Do not share your login information with anyone. A volunteer account can be created by request to Include the volunteer’s name, address, role/responsibility.
This list may be amended based upon feedback and experience.

18. If you have any questions, please direct them to community
If you have any questions, please direct them to