1. European Computer Driving Licence
Module 6 – Presentation
Chapter 6.4 – Adding Objects

2. Adding Objects
Pictures, scanned photographs or cartoons can be added to your documents
You can also put in graphs and charts
PowerPoint has slide layouts designed to help you add graphics easily
Slide 5 of the Tigers presentation is an example
Display the slide on in Normal View and type in your text first

3. Inserting a Clip Art image
Double-click on the Clip Art placeholder
Search for a picture (graphic) by typing a search word into the search box. Click Go
Select a picture by clicking it. Click OK. The picture will appear on the slide
To delete a picture, click it and press the Delete key

4. Changing the size of a graphic
Select the graphic. Black handles will surround it
Position the mouse over a corner handle. The pointer will change to a two-headed arrow
Click and hold down the mouse button
Drag outwards to enlarge the graphic, or drag inwards to make it smaller
Release the mouse

5. Copying or moving an image within a presentations
You may want the same image on another slide, eg. the Title slide
You can copy or move the image without having to insert another Clip Art image
Click to select the image. Select Edit then Copy (to copy the image), or Cut (if you want to move it)
Go to the slide to receive the image. Select Edit then Paste
Click the image and drag it into position on the slide
Resize it if necessary

6. Copying or moving an image between presentations
You can also copy or move an image between open presentations:
Start a new presentation, or open an existing one
Switch back to the first presentation by clicking its filename on the Start bar
Click the image. Select Edit then Copy or Cut
Switch to the other presentation
Go to the slide to receive the image
Select Edit then Paste. Move and resize appropriately

7. Inserting an image to the Master slide
You can insert an image into the Master slide for non-title slides by opening the file containing the graphic then copying and pasting it into the slide.
You can also import it directly by finding a picture you like from the Internet, or download some from the Payne-Gallway web site
View the Master slide and select the non-title Master slide
Select Insert then Picture then From File
Locate the pictures you’ve downloaded and click to select one, then click the Insert button
Move and resize if necessary and add a border by clicking the Line Color button
Switch to Normal View to exit the slide master

8. Adding a column chart
Remove unwanted columns and rows in turn by clicking the column or row headers and pressing the Delete key
Close the spreadsheet datasheet
Use the corner handles to resize the chart if necessary
A Title and Chart slide (slide 4) has already been created in the Tigers presentation
Select the chart slide and double-click the Chart placeholder
A small spreadsheet will appear
Overtype the existing data with the new information

9. Adding a chart
The chart slide will look something like this:

10. Sizing a chart
To adjust the chart size, click it and drag a corner handle inwards to make it smaller and outwards to make it larger

11. Editing a chart
You can edit details if you make a mistake in one of the figures or headings in the chart
Double-click the chart and the datasheet will appear again
If the datasheet does not appear, right-click on the Chart Area and select Datasheet from the menu that appears
The Chart Area is the dark blue area around the chart. If you are unsure of being in the right place, hover the mouse pointer over the area and the Tool Tip will tell you where you are

12. Changing the background colour
Double-click the chart so that the datasheet appears
Right click in the middle of the chart. The Tool Tip will say Walls. Select Format Walls
Click one of the colours, or check the None box to leave the background transparent. Click OK

13. Changing the column colours
The chart in edit mode (with the datasheet showing), right click on one of the column bars. Select Format Data Series
In the Area section, select a new colour for the selected data series. Click OK
Repeat this process for other column data series if necessary

14. Adding a pie chart
You can copy a chart slide, paste it into a new position in the presentation, and then change the chart to a pie chart and edit the data
Go to the existing Title and Chart slide and select Edit then Copy
Select Edit then Paste. A copy of the slide will appear just after the original
Double-click the placeholder, edit the existing data in the datasheet. Remove any unwanted rows and columns

15. Adding a pie chart
To change the chart type, right click on the Chart Area (outside of the actual chart, but still within the boundary)
Select Chart Type
Click Pie. Click OK
To add data labels, right click under the legend. Select Chart Options
Select the Data Labels tab and make the required selections

16. Adding a pie chart
The new pie chart slide will look something like this:

17. Chart types There are many other chart types available
Right click the chart and select Chart Type
Select a chart type and click Press and Hold to view Sample to see what it looks like

18. Changing chart colours
To change the background of any chart:
Make user the datasheet is in view
Right click close to the chart within the background area (the Plot Area)
Select Format Plot Area
Select a new colour
Click OK

19. Changing chart colours
To change the colour of all of
the bars in a data series
Select the chart. Click a bar once
Right-click it and select Format Data Series
Select a new colour from the Patterns tab
Click OK
To change the colour of an
individual bar:
Click any bar once
Then click the specific bar to select it
Right click it and select Format Data Point
Select a new colour from the Patterns tab
Click OK