1. Compact Office Staff Training
December 2017

2. Training Agenda Overview of 2018 Amendments
Impact for Compact Staff Versus Field Staff
FY2018 ICOTS Enhancements Overview/Training TBA
Recommendations for DCA Region Meetings

3. Overview of Amendments Effective March 1, 2018
Offender Application for Transfer
Victim’s Right to Comment
New Documentation for Reporting Instructions
Military Orders & Employment Transfers
Returning Offenders
Rejection of Transfer for offender in Receiving State w/ approved RIs

4. Offender’s Application for Transfer
IMPACT
ICOTS: None
Rule/Opinion: None
Compact Office: Your state’s document retention policies determine whether amendment is applicable to outgoing cases
Field Users: As directed by Compact Office
Provides an OPTION for a sending state to retain electronic copies removing the requirement to retain original signed forms
Amendment to Rule & 3.107

5. Victim’s Right to Comment
IMPACT
ICOTS: None-Victim comment does not delay time frames for responding to transfer requests
Rule/Opinion: None
Compact Office: Ensure your state’s policies comply
Field Users: None
Expands the time frame a victim can provide comment regarding an interstate transfer request to 15 business days
Amendment to Rule

6. New documentation Requirements for Military & Employment Transfer Reasons
IMPACT
ICOTS: Documentation may be provided within the ‘conditions’ section OR use NEW ‘Reason’ attachment in RFRI
Rule/Opinion: None
Compact Office: Ensure documentation supports reason for transfer
Field Users: Require offender to provide documentation when requesting transfer
Note, these are all infrequent reasons for transfer; this type of documentation should have already been obtained previously for the sending state to know the offender meets the qualifying reason for transfer. Now documentation has to be provided to RS.
A high percentage of these requests are found to not meet the requirements of these rules once documentation is received. It is incumbent upon the sending state to provide documentation as part of the request.
Amendment to Rule

7. Returning Offenders Provide ‘Reason’ for Return
8/27/2018
Returning Offenders
Receiving States
Sending States
Provide ‘Reason’ for Return
Supervise until Departure!
Offender absent from approved residence and employment? Follow absconder rule!
Return Date Clarification- 15 biz days after request received
Confirm Arrival (or failure to arrive) PRIOR to validating closure
SS must provide a date to return within 15 days of receiving the RI request (example: received on Tue (Aug 2nd), must reply by Thurs (Aug 4th), date to return must be no later than Tue (Aug 23rd)
RS is responsible until CONFIRMATION the offender departed back to SS. Anytime RS is unable to locate offender pending return, absconder requirements to attempt to locate must be conducted.
COMPACT OFFICES must confirm NOA is sent prior to transmitting the CCN reply-Check offender profile. It’s up to your office to ensure compliance and the offender’s return is documented!
Amendments to Rule 4.111

8. Workflow for ALL Returns
8/27/2018
Be sure ‘date to return’ is within 15 biz days!!
Workflow for ALL Returns
Receiving State
Request RI's
Specify reason for return!
NOD & CCN upon departure
Supervisory Authority Ends
Sending State
Respond to RFRI (2 days)
NOA confirm arrival
Failed to arrive? Issue Warrant
CCN Response
CASE CLOSED
Amendments to Rule 4.111

9. Impact for ICOTS Users
ICOTS: Use NEW ‘Reason’ attachment for RFRI Rule/Opinion: None
Compact Office:
Receiving State
Review activities/profile before transmission!
Sending State
Return date must by within 15 biz days
Ensure NOA has been sent prior to validating closure- Review profile!
Field Users (RS):
Provide reason for return.
Remember supervision does NOT stop at rejection!
Amendments to Rule 4.111

11. Rejection of Transfer-Offender in Receiving State w/RI’s
8/27/2018
Rejection of Transfer-Offender in Receiving State w/RI’s
Receiving States
Sending States
Clear, concise rejections! (Return to SS vs Remain pending new TREQ)
Compact office reviews rejections and determines when this rule is applied or when return RI’s are needed
The receiving state’s rejection initiates this process informing the sending state of an alternate plan to be submitted within 15 business days
Rejection indicates alternate plan exists in RS
Submit new TREQ within 15 biz days
SS must provide a date to return within 15 days of receiving the RI request (example: received on Tue (Aug 2nd), must reply by Thurs (Aug 4th), date to return must be no later than Tue (Aug 23rd)
RS is responsible until CONFIRMATION the offender departed back to SS. Anytime RS is unable to locate offender pending return, absconder requirements to attempt to locate must be conducted.
COMPACT OFFICES must confirm NOA is sent prior to transmitting the CCN reply-Check offender profile. It’s up to your office to ensure compliance and the offender’s return is documented!
Amendment to Rules & 4.111

12. COMMUNICATE!!!

13. Impact for ICOTS Users
ICOTS: None. Requires communication via Transfer Rejection Rule/Opinion: None
Compact Office:
Receiving State
Review rejection, activities, & profile!
Determine when rule may be applied or when return RI’s are needed
Follow up with field/Provide direction!
Sending State
When rule is applied by RS, ensure subsequent TREQ is submitted within 15 biz days
Field Users:
RS-Ensure rejection is clear whether offender is allowed to remain or if return RIs will be submitted
Amendment to Rules & 4.111

14. FY 2018 ICOTS Enhancements More Attachments / VREP & CCN
(Attachment sections for RFRI, TREQ, CCN)
General Offender Profile
(“Tolled” functionality + “CONFIDENTIAL RECORD” indicator)
Workflow Control
(Comments as case notes, case note notifications + restrict duplicate activities)
New Processes
(Subsequent State Transfer, Rejected Cases & Online End User Agreement)
TREQ and RFRI Changes
(Move application to end of list, Counts for NCIC offenses, text field for gang “other”)
Release rank does not determine when enhancements will be put into production. Explain new process of smaller releases and ind enhancements going into PREP

15. Enhancements Coming Soon!
New attachment/comment field-RFRI Reason
New documentation requirements for military/employment reasons
New ‘reason for return’
Info related to jail release for Offenders Living in RS at the time of sentencing
Additional info related to description or justification for RIs
Enhancement covers these 4 approved enhancement requests
Tentative Launch to ICOTS-December 13, 2017

16. Enhancements Coming Soon!
Offender Application
Moved to END of TREQ
Added to RFRI (optional)
Enhancement covers these 4 approved enhancement requests
Tentative Launch to ICOTS-December 13, 2017

17. Enhancements Coming Soon!
Criminal Offense Information
New confirmation screen
‘Counts’ added to offenses
Enhancement covers these 4 approved enhancement requests
Tentative Launch to ICOTS-January 2018

18. Enhancements Coming Soon!
Transfer Rejections
New ‘Reason for Rejection’ summary
Incomplete
Invalid Plan
Other
Explanation STILL Required!
Enhancement covers these 4 approved enhancement requests
Tentative Launch to ICOTS-January 2018

19. Recommendations for DCA Region Meetings
Identify Best Practices for Violation & PC Documentation
Encourage collective solutions for training issues
Promote effective communication
Share ideas!
Lots of requests for what good violation reports or good hearing waivers or reports, states should be sharing
If issues affect multiple states (subpoenas, Indian reservations, supervision practices, etc.) share how your state deals with that situation
Effective communication—most instances where states don’t agree in a situation are simply looking at the rules in a different way based on their take. If it hasn’t gotten to the point where your commissioner is requesting an opinion from our office or reporting an incident of a rule violation, it’s a communication issue between the two states.

20. DCA Region Chairs

21. Looking Ahead in FY2018 PPTs updated and available
Use DCA Region meetings to discuss communication issues
‘Difficult Cases’
‘Invalid Denials’
Establishing ‘good’ relationships w/ border states
Share Training Tools!
ICOTS Enhancements- multiple releases
Announcements
Trainings
New ICOTS External Reports & Dashboards
Training Jan 10th or 11th, 2018
To effectively resolve issues or put together a formal training at the upcoming DCA institute, the training committee will be relying on DCA regions to keep what’s important on the forefront.
Examples provided on ABM survey would be good topics for the regional agendas
support.interstatecompact.org

22. ICAOS General Rules Training
December Sessions Coming up!
; Dec 13, 14, 15, 19, 20 & 21
New PPT Format & Content
Ondemand updates coming soon!
March 1, 2018 Amendments: minor impact on ICAOS’s General Rules training
Plan to point out what new requirements are as best practices until rules are in affect

23. ICAOS OnDemand Training

24. Calling on Trainers! Present/Assist in ICAOS sponsored training
Assist with tools/resources
Consult or serve in DCA mentoring program
ICOTS Reports, UAT & Enhancement Training
Including IVINS (ICOTS VINEWatch) administration
Public Relations
Website content review
Communications feedback
In addition to trainers role as presenters or assistants during training, the national office with ever growing resources and growing training needs with ICOTS and IVINS, may call on volunteers to review documents or tools to ensure they are up-to-date, consult in DCA mentoring program, ICOTS and IVINS training as well as assist in the national office’s public relations efforts in occasional review of website content and providing feedback for communications (e.g. weekly, emergency notifications, ABM registration or web page feedback)

25. 8/27/2018
Questions