1. ALBA-IPM collaboration Logistic details
Miguel A. G. Aranda Scientific Director

2. Outline ● Call for proposals ● Selection of the proposals
● ALBA user office ● On-site details for the selected proposals

3. Call for proposals, IPM/ILSF - ALBA
We expect to launch the call for proposals in December-2016 for the full year The call will likely be open for about a month. Specific details will be given in the call launching document.
ALBA will assist but the call responsibility lies on IPM/ILSF
The proposal document contains: - Administrative and logistic information (participants, institutions, …)
Scientific information (see next)
Safety information
there are two forms: i) biological samples; ii) non-biological samples (safety!)

4. Proposal document: administrative information

5. Proposal document: scientific content

6. Proposal document: safety content

7. Sources of information:
These talks
ALBA synchrotron web
exchange with the BL scientists

12. https://useroffice.cells.es/endstationbeamline

13. Outline ● Call for proposals ● Selection of the proposals
● ALBA user office ● On-site details for the selected proposals

14. Scientific assessment
(usually it is mainly based on scientific excellence) This is the responsibility of IPM/ILSF
ALBA could assist on this
Technical and safety assessment
ALBA will determine if a proposal is technically viable
ALBA will determine if a proposal is feasible from the safety point of view:
Green, yellow, red or black labels
Gray means that more information is required

15. Beamtime scheduling
For the approved proposals, ALBA Beamline scientits will schedule the experiments (in contact with the proposal PI).
Then, an invitation letter will be issued to the crew for the VISA procedure by ALBA user office.

16. Outline ● Call for proposals ● Selection of the proposals
● ALBA user office ● On-site details for the selected proposals

17. ALBA User Office https://useroffice.cells.es useroffice@cells.es
Academic Research information =
User management and logistics (Access to the Portal through login)

18.
Very useful information

19.
User actions (for an approved IPM-ALBA proposal)
1. Once the experiment has been scheduled: PI must send the names
of all participants in the experiment: full crew (usually three persons;
four for red experiments)
2. User Office sends an invitation to all participants with links and
Templates for Safety, accommodation and logistics. From the Safety Point of view:
User Office will send a template called ‘Safety Declaration’ that must
be signed by the Safety officer of the researcher Home institution
for each participant. It assures, according to E.U. rules, that all participants
are covered in case of accident.

20. b. P.I. fills the USER DECLARATION FORM template (this declaration must be signed by all participants in the experiment). It assures the samples are the same than in the original proposal. If not, new samples must be declared (no new samples will be accepted 3 weeks before experiment or if the scientific case is different)
c. Every participant must do the online safety training
3. P.I. (or someone on his behalf) should submit the experimental report
4. P.I. (or someone on his behalf) should communicate any publication

21. Outline ● Call for proposals ● Selection of the proposals
● ALBA user office ● On-site details for the selected proposals

22. Where are we ?

25. Logistic details on-site for the experiments
Airport – UAB_ALBA lodging – Airport taxis will be arranged (and paid) by ALBA (arranged by User Office)
Lodging at UAB_ALBA campus will be covered by ALBA: During the experiment days, plus one day prior to the experiment and one additional day afterward.
Food at ALBA restaurant and UAB campus residence will also be ALBA responsibility during these days.

26. Logistic details on-site for the experiments
Safety #1. User Declaration form must be filled (for the selected proposals) by the P.I. well in advance of the date arranged for the experiment.
It must state the full experiment crew plus samples details
Safety #2. On line safety training must be carried out by all crew of the experiment, if possible prior to the visit to ALBA. PSS (personal safety system) training will be carried out onsite
Safety #3. Safety Declaration form must be sent for all participants in advanced of the date arranged for the experiment.

27. Thanks