1. Pre-Departure Preparation
For First Time International
Travelers

2. Pre-Departure Checklist
Make sure you have these documents with you before your
departure to your host university and have left copies of them at
home.
Passport
All necessary visa and entry documents
Flight Itinerary & airline and other tickets
Medical history and immunization records
Diplomas and transcripts
Birth and marriage certificates

3. Pre-Departure Checklist (continued)
All papers for any accompanying dependents, including school
certificates for children
Important addresses and phone numbers
Your temporary housing address, contact phone number and
directions
IFP award letter and contract
Host Institution admission letter, contact numbers and other
information

4. Pre-Departure Checklist (continued)
Host country currency (advanced by IP pre-departure)
Medicine and written prescriptions (if applicable)
Extra passport photographs
Photocopies of important documents, carried separately from
Originals
Also before you leave:
Call your airline to reconfirm your reservation, and make seat
selection.
Clearly label your luggage with your name and address at the final destination.

5. Organize your packing
Keep anything you use everyday in a small carry-on case (backpack)
to bring onto the plane:
Moneybelt, including host currency
Documents (see Pre-Departure Checklist)
Clothes and personal hygiene, in case you need to stay over or you
have a long travel ahead
Camera, handphone, sunglasses
Walkman, books or something else to make you busy in the plane
Snack, candies, etc.

6. Organize your packing (continued)
Bring a strong big suitcase to pack the things you need during
your study:
Summer clothes and shoes/sandals
Warm/winter clothes and shoes/sandals
A set of traditional clothes
A large and small towel
Make-up/shaving supplies for the first month
Personal hygiene for the first month
First aid kit (common medicine)
Chemical names of prescription drugs you use
Books/materials for research

7. Organize your packing (continued)
Dictionary
Umbrella, raincoat
Favorite recipes of Indonesian food
Small packages of spices
Pictures of your family
Pictures, postcards or map of Indonesia
Cassette/CD/VCD of Indonesian music
Small souvenirs or gifts for “new” friends
Family member measurement if you wish to buy gifts

8. Organize your packing (continued)
Others:
Besides labeling your baggage from the outside, also put a label inside
Do not carry in your bags: swiss pocketknife, nail cutters, cutters and other sharp objects
Watch out for the maximum weight of your baggage
Keep your travel documents with you all the time

9. Departure Documents and Funding from IIEF: Grant Agreement
Passport & visa
Medical Check-up
Ticket
Itinerary
Sponsor Letter
TOEFL ITP/CBT Score
IFP Insurance Beneficiary Form
First Living Allowance & Settling-in
Airport Tax & Fiscal
Ground Transportation (if applicable)

10. To the airport
Please arrange your departure from Wisma Daerah “Istana Ratu” at least 3 hours before take-off
At the airport (usually Terminal 2), if the gate is already open, go to the flight gate number, according your ticket, and check-in by
Showing your ticket and passport
Pay the Airport Tax
If you are going to change planes, ask the officer to check-in your luggage directly to your destination (check-in through)
You will receive a boarding pass and baggage receipt. (Please check the arrival airport on the baggage receipt)

11. To the airport (continued)
Pay the Fiscal at the fiscal counter and show your boarding pass and passport

12. To the airport (continued)
Fill-in the Immigration Card

13. To the airport (continued)
At Boarding Time, go to the Immigration Counter to check-in to your flight. Please notice your Boarding Pass to make sure which Boarding Gate you must enter

14. The Flight Jet lag due to crossing many time zones
To get over the jet lag, try to sleep according to the local time, wear comfortable clothes and drink a lot but avoid carbonized drinks
During stop over, you might want to go to the transit lounge
especially if it’s a long stop (a couple of hours)
At arrival, have your documents ready

15. GOOD LUCK!!!