1. THE IMPLEMENTATION PLAN
CIVILIAN SECRETARIAT FOR POLICE SERVICE BILL [B 16 of 2010] PRESENTATION TO THE PORTFOLIO COMMITTEE ON POLICE Cape Town
THE IMPLEMENTATION PLAN
CIVILIAN SECRETARIAT FOR POLICE

2. INTRODUCTION The Bill seeks –
The Civilian Secretariat for Police Service Bill [B 16 of 2010] responds to the constitutional imperative of section 208 of the Constitution that requires the establishment of a civilian secretariat for the police by national legislation to function under the direction of the Cabinet member responsible for policing.
The Bill seeks –
To provide for the establishment of a civilian Secretariat for the Police Service
To define the objects and functions of the Secretariat, which include -
Giving strategic advice to the Minister of Police on policy
Exercising civilian oversight over the South African Police Service
Monitoring and evaluating the South African Police Service
Implementing a partnership strategy to mobilize role-players to strengthen service delivery by the police
Providing the Minister with support with regard to
relevant international obligations

3. INTRODUCTION (Cont) The Bill further seeks:
To align the operations of the Secretariat in the national and provincial spheres of government and re-organise the Secretariat into an effective organ of State
To regulate the appointment, duties and functions, powers and removal from office of the Secretary for Police and the heads of provincial secretariats
To provide for the establishment, composition and functions of a Senior management forum and the Ministerial Executive Committee
To provide for co-operation with the Independent Police Investigative Directorate
To provide for the intervention into the affairs of provincial secretariats by the Secretariat on the instruction of the Minister
To repeal the existing provisions relating to Ministerial Services contained in Chapter 2 of the South African Police Service Act, 1995; and
To provide for transitional arrangements and other matters.

4. CONSULTATIONS
The heads of Provincial Departments responsible for safety and security were consulted.
Workshops were held with civil society organizations dealing with policing issues, including academics, police trade unions and office bearers of Community Police Fora, Civil Society organisations and the Independent Complaints Directorate.
Two presentations were made to the Police MinMec structure.
The Department of Public Service and Administration (DPSA) and Treasury were consulted.

5. PROCESSES UNDERTAKEN TO IMPLEMENT THE BILL
Two workshops were held with Provincial Heads to discuss provincial alignment.
DPSA is undertaking a work-study to align the structure of the Secretariat with the Bill.
A Working Group chaired by the Department of Public Service and Administration has been established to address the work study.
The Department of Public Service and Administration is currently finalising its work-study on the Secretariat.
Preliminary discussions with Treasury were held and further detailed discussions with Treasury will follow after DPSA has finalised its work-study.
Annual Performance Plans of the Secretariat aligned to Bill were developed and budgeted for in the 2010/2011 financial year as part of the Secretariats operations.
Additional budgets for the implementation will be catered for in the 2011/2012 budget.

6. IMPLEMENTATION PLAN CLAUSE NUMBER (S) SUMMARY OF CLAUSE IMPLEMENTATION
STEPS
TIME FRAME
BUDGET
CURRENT STATUS
Clauses 3,
14 & 20
- The establishment of a
Civilian Secretariat for the
police service in the Republic
- alignment of provincial plans
and operations and integration
of strategies and systems with
that of Secretariat
- Co-operative framework
between Secretary of Police
and heads of provincial
departments
Engage with DPSA on conducting work-study on the Secretariat
Establish a Joint Working Committee comprising DPSA and the Secretariat
Re-negotiate relationships with Provinces for alignment and collaborative relationship
Present structure to Minister and MinMec
Develop separate IT system from SAPS or shared services
- DPSA work-
study to be finalised
by 30 September 2010
- Consultation with
Treasury by.
15 October 2010
- Brief Minister and MinMec
by 31 October 2010
- Meet with provincial
heads on DPSA work-
study in October 2010.
- To put in place shared
services agreement with
SAPS after DPSA work-
study finalised.
- New IT system in place
during 2011/12 financial
year
- Cost implications
will be determined
after DPSA has
finalised its process and after consultation with Treasury.
- IT database already budgeted for in 2010/1.
IT maintenance will be part of the operational budget for the 2011/2012 financial year.
Joint Working Committee already established and ongoing meetings being held
Meetings held with provincial heads on implementation of Act
Secretariat APPs distributed to provincial heads for discussion and alignment
Monitoring & Evaluation Tool being aligned with provinces
IT database: SITA & ISM engaged

7. IMPLEMENTATION PLAN (Cont)
CLAUSE
NUMBER (S)
SUMMARY OF
IMPLEMENTATION
STEPS
TIME FRAME
BUDGET
CURRENT STATUS
Clauses 4,
5 & 7
Objects and functions of the Secretary and the Secretariat
Establish dedicated core units in Secretariat and ensure provincial alignment
Appoint personnel to achieve maximum operational results
Develop Annual Performance Plans (APPs) aligned to Bill
Performance agreements signed by senior management
Prepare capacity and systems for monitoring and evaluating compliance with the Domestic Violence Act and engage with ICD on handover
- Core Units,except
for Legislation
Unit, to be set up
by 30 July 2010
- APPs
developed by
30 April 2010
- Performance
agreements of
SMS members
to be signed by
31 May 2010
- Meet with ICD
during August
2010
Operational Budget
for 2010/2011
financial year:
R8,066 million
- Budget for DVA
will be informed by
the DPSA work-
study.
- Budget for
Reference Groups
catered for in
current operational
budget - R
- Resource Centre Budget: R
Policy & Research unit, Monitoring & Evaluation Unit and Partnership Unit already set up.
3 Chief Directors appointed to head respective core Units
Legislation Unit to be established after DPSA work-study finalised by end September In interim, all legislation is being dealt with through the Secretary of Police
Optimal capacity of Units will be addressed after finalisation of DPSA work-study.
Annual Performance Plans finalised and already presented to Parliament
Civil Society Reference Groups already established and meeting.
Resource Centre established and functional.

8. IMPLEMENTATION PLAN (Cont)
CLAUSE
NUMBER (S)
SUMMARY OF
IMPLEMENTATION
STEPS
TIME FRAME
BUDGET
CURRENT STATUS
Clause 6
Appointment of the Secretary
Minister appoints Secretary of Police
Secretary to sign performance agreement with Minister
- Final appointment
made by 30 June 2010
- Performance agreement
to be signed by
31 August 2010
- Remuneration
budgeted for in
personnel budget
for 2010/2011
financial year.
- Appointment of
Secretary of
Police already finalised
by Minister in
accordance with
Public Service Act
after consultation
with Cabinet
Clause 9
Assignment of powers and functions
Prepare delegations
Delegations to be
finalised by
31 September
No cost implications
- Work in progress
Clause 12
Reporting
Prepare reporting structure and template for quarterly reports to Minister
Compile reporting format and do costing of annual report to Minister for tabling in Parliament
Update and maintain website
- Reports to Minister and
parliamentary
Committees by
end of each quarter
Annual report after end
of financial year
- Website updated by end
November 2010
- Estimated cost of
Annual Report – R
- Attending
Parliamentary
Committee
briefings R
- Cost of website
upgrade covered
by ISM in SAPS.
- Reports already being
submitted to Minister
by Secretary of Police.
- Updating of Secretariat
Website in Progress
and meetings held with
service providers.

9. IMPLEMENTATION PLAN (Cont)
CLAUSE
NUMBER (S)
SUMMARY OF
IMPLEMENTATION
STEPS
TIME FRAME
BUDGET
CURRENT STATUS
Clause 13
Constitution of
Provincial Secretariats
Brief MinMec on MECs obligation to constitute a provincial secretariat.
Liaise with provincial HOD and MEC on date that provincial secretariat comes into operation
- Provincial Secretariats to
be constituted after Act.
is passed and put into
operation.within 90 days of
enactment .
- Transitional arrangements
apply to provincial
secretariats already
established.
- Provincial budgets by
November 2010 in
accordance with budgetary cycle.
Budget will be
addressed through
provincial budgeting
processes.
2 Workshops
held with
provincial
heads.
DPSA
finalising
work-study..
Clause 15
Appointment of heads of provincial secretariats
MEC to appoint head of provincial secretariat
Minister to approve appointment
- After Act is passed
and put into operation,
except for provinces where
provincial secretariats
already established within 90
days of enactment.
Budget will be addressed during budgeting process for 2011/2012 financial year.
Clause 19
Reporting and referrals
Develop standardised reporting format for quarterly reports
- Format to be finalised by
30 September 2010 and to
be submitted to Minister.
- No financial
implications for
Civilian Secretariat
for Police Service
- Already budgeted
for in operating
costs of Secretariat
for 2010/2011
financial year.
- Consultations
with heads have taken place on reporting
requirement.

10. IMPLEMENTATION PLAN (Cont)
CLAUSE
NUMBER (S)
SUMMARY OF
IMPLEMENTATION
STEPS
TIME FRAME
BUDGET
CURRENT STATUS
Clauses 21
& 22
Establishment of Senior
management forum and
Composition
Establish senior management forum
Develop meeting rules of procedure
- Establishment
will take place within 90 days of the enactment of the
Civilian Secretariat for Police Act and once all provincial secretariats have been established.
- Budget dealt with in
current APPs
(R ).
- Current Heads of
Secretariats Forum
already functioning and
quarterly meetings
being held with
provincial heads.
Clauses 23 & 24
Intervention by Secretariat
Develop clear guidelines on circumstances when intervention may take place and procedures for intervention.
Briefing to MinMec
- Guidelines and
procedures will
be submitted to
Minister & MinMec in the 2011/2012 financial year.
Financial implications will be determined when intervention becomes necessary
Clause 25
Establishment of Ministerial Executive Committee
Provide administrative
and technical support to the Minister
Convene meeting with heads of Provincial
secretariats to prepare for MinMec and produce
documents and make
briefings as may be required.
- MinMec to meet
Quarterly
- Heads of Secretariats to
meet prior to
MinMec
meetings.
Budget in current operational budget- R
MinMec already established and functional
Secretary of Police already playing a role.
Provincial Heads already meeting prior to MinMec under chairmanship of the Secretary of Police.

11. IMPLEMENTATION PLAN (Cont)
CLAUSE
NUMBER (S)
SUMMARY OF
IMPLEMENTATION
STEPS
TIME FRAME
BUDGET
CURRENT STATUS
Clause 29
Co-operation with Independent Police Investigative Directorate
Develop formal co-operation framework
Develop capacity within Secretariat’s Monitoring and Evaluation unit to deal with Directorate reports and recommendations
- Convene
meeting with
Directorate by
30 August 2010.
Budget will be informed by DPSA work-study.
Clause 30
Regulations
Develop regulations for Ministers approval
- Within 3 months of the commencement
of the Civilian
Secretariat for
Police Service Act.
Cost of publication of regulations in Gazette : R
Clause 31
Transitional provisions
Existing arrangements to continue
Determine cut-off date for transitional arrangements within 120 days of enactment of the Act.
- Until Civilian
Police Act is put
into operation.
Budget dealt with in budget of Secretariat for 2010/2011 financial year.
Operational Budget:
R 8,066 million
Personnel Budget:
R13,26 million

12. THANK YOU
SIYABONGA