1. Make Best Value Determination
Using 23V for Supplies/Services? Follow these steps!
For purchases < $3,000 ($2,500 for services)
Make Best Value Determination
Document Decision
Select contractor
Use checklist1
1Right click, open hyperlink

2. Review Schedules e-Library Make Best Value Determination
Using 23V? Follow these steps!
For purchases > $3,000 ($2,500 for services)
Review Schedules e-Library
Make Best Value Determination
Document Decision
Select three 23V contractor price lists to review
Select contractor
Use checklist2
2Right click, open hyperlink
BEST PRACTICES
Require quotes to be submitted through e-Buy
If < three quotes, justification and additional documentation required (DoD? You have additional requirements – see DFAR)

3. Compile Requirements Package Before Submitting to GSA
Want GSA to Place Your Order3 on 23V? Follow these steps!
Compile Requirements Package
Before Submitting to GSA
Submit to GSA
Copy of e-Buy RFQ and all quotes
List of all contractors solicited
Proof of e-Buy transmission
Notice to vendors that GSA will place orders via a Motor Vehicle Delivery Order and not through e-Buy (this avoids duplicate orders)
Items are on contract and priced at or below GSA Schedule rate
Document best value determination and collect supporting documents
Ensure RFQ has unique quote number and identifies special item number, item description, destination, quantity, color, and optional equipment
If sole source or brand name, include your agency-approved justification
Ensure best value determination was made in accordance with evaluation criteria in RFQ
Provide funding citations
Ensure funding is signed by both agency representative and GSA
Standard Item Number must state 999 and option codes are left blank
Submit package through AutoChoice
What happens next?
3 State and Local Government customers utilizing programs such as the 1122 Counterdrug Program, Wildland Fire Program, or Disaster Recovery Purchasing Program must place their orders directly with the schedule contractors, and cannot submit these orders to GSA for placement

4. Customer Requirements Package
If GSA Is Placing Your Order on 23V, What Happens Next?
Customer Requirements Package
Order Disposition
Administer Order
GSA reviews package for completeness and accuracy
GSA will place orders for complete/accurate packages
GSA will return orders if incomplete/ incorrect
GSA will provide order confirmation to customer
Further contact may be necessary to discuss order
GSA will track delivery schedule, inspect vehicle, authorize shipment and notify customer

5. Additional Steps You Need to Take
A Word About Overseas Shipments…
Overseas Shipments
Additional Steps You Need to Take
Most 23V contractors only deliver to 48 contiguous states & DC
For orders placed by GSA only, overseas shipments is available to a port at extra cost – the customer also is responsible for transportation and costs from the port to the final destination
For GSA Orders ONLY:
- The RFQ must: (a) only require domestic delivery of the contractor; (b) inform the contractor that the final destination will be overseas; and (c) identify any special requirements (i.e. different export engine requirements for overseas use) which is sent to all 23V contractors at the time of RFQ issuance
Check the 1611 box in AutoChoice

6. Changes Initiated by Government Changes Initiated by Contractor
A Word About Changes…
Changes Initiated by Government
Changes Initiated by Contractor
Customer must notify GSA
GSA will contact contractor for a quote
Customer accepts quote and confirms funds availability
All changes must be approved by formal modification to the order
At time of inspection, if vehicle does not reflect the order, it will be rejected
Contractor must notify GSA
GSA will contact customer and GSA Engineers for acceptance
All changes must be approved by formal modification to the order

7. Need Help? Should you need assistance, please contact: Eric VanderVeen
Branch Chief
Medium and Heavy Vehicles (QMAAB)
Automotive Acquisition Support
GSA Federal Acquisition Service
1800 F Street, NW
Washington, DC 20405
Phone:
Cell:
In the event that you are unable to reach the above individual, please call the GSA Automotive CARS Line at CARS (2277) or via at